Project Assistant Job in Mombasa at Pact

On Wednesday, October 31st, 2012
Pact is an International non-governmental organization, which enables systematic solutions that allows those who are poor and marginalized to earn a dignified living, be healthy and take part in the benefits that nature provides. 
 
Pact accomplishes this by strengthening local capacity, forging effective governance systems and transforming markets into a force for development. 
 
Our three core values are: 
  • Local Solutions – Our success comes from solutions created with the people we serve. 
  • Partnerships – Partnerships deepen our impact and promote empowerment. 
  • Results – Our work must transform lives and make them measurably better. 
How that change occurs is as important as the change itself. Pact envisions a world where those who are poor and marginalized exercise their voice, build their own solutions, and take ownership over their future.  
 
We are seeking qualified candidates to support Pact’s institutional strengthening initiatives in Kenya in the following position:

Position: Project Assistant

Supervised By: Project Manager and working closely with the P &MERL Officer
 
Division: SAFE Coast – KCSSP Programs
 
Location: Mombasa with frequent travel within coastal region
 
Duration: 6 months with possible extension depending on availability of funds
 
Supervises: None
 
Job Purpose
 
The Project Assistant will assist in tracking, collecting and analyzing relevant data and information for SAFE Coast Project. 
 
She /he will keep abreast with the changing environment and assist in developing appropriate strategies to respond to the changing environment. 
 
She/he will also support monitoring and evaluation activities for SAFE coast partners. 
 
This position is based in Mombasa, Kenya and reports to the PM and works closely with the P&MERL officer
 
Program Planning and Management
  • Participate in, and facilitate workshops, trainings and meetings and also responsible for report writing, minutes taking and communicating to SAFE Coast project team(s); 
  • Undertaking all Target of Opportunity processes including scoping and development of Target of Opportunity proposals in liaison with the Project / MERL Officer; 
  • Support in designing a project filing system (soft and hard copies with back up) and participate in documentation to ensure documents and reports are accurately filed and kept up-to-date; 
  • Assist in ongoing design and implementation including collaborating with partners to adjust work plans and monitoring and evaluation plans as well as project closeout; 
  • Participate in developing program tracking tools including conceptual as well as results frameworks in line with SAFE Coast design and changing operating context; 
  • Assist Project Manager and Project / MERL Officer to prepare responses to requests from networks, collaborators and stakeholders and donors, governmental organizations, the media, and the public regarding program information; 
Monitoring, Evaluation and Reporting
  • Assist in the verification of data from quarterly/monthly reporting tools (partners and direct implementation) and support its collation and analysis; 
  • Jointly with SAFE Coast team plan project supported activities; 
  • Raise program activity briefs for MERL related support to the SAFE Coast Team and partners based on approved work plans; 
  • Monitor implementation of SAFE Coast related activities both by partners and relevant agencies such as IEBC, Provincial Administration and security agencies among others; 
  • Track monthly reporting rates of activities by implementing partners and community participation and give feedback to SAFE Coast team; 
  • Assist the partners to conduct data tracking tools inventory and reporting tools and share report of the status to SAFE Coast team; 
  • Assist in SAFE Coast supported assessments, surveys and evaluations. 
  • Perform any other responsibilities as may be assigned as from time to time 
Minimum Qualifications, Experiences and Skills
  • Bachelor’s degree in peacebuilding, international relations, political science, or related social sciences. 
  • Minimum 2 years of experience in providing technical assistance to democracy and governance/peace building and conflict management programs, mainly implementing community and civic mobilization and outreach campaigns; 
  • Strong ability to communicate effectively (proven public speaking and communication skills) in English and Kiswahili, both verbally and in writing; 
  • Knowledge of MS Office Suite, specifically Word, Excel, PowerPoint and Outlook and any statistical packages such as SPSS, Epi-Info and Stata and internet use; 
  • Prior work experience in the coastal region and familiarity with community strategies, structures and processes; 
  • Strong interpersonal skills and the ability to interact successfully with a diverse group of individuals and champion a team spirit; 
  • Demonstrable ability to write proposals, reports, and procedures as necessary and design a filing system for storing documents; 
  • Demonstrable ability to write daily correspondence, maintain documentation, as well as complete required forms and familiarity with dissemination procedures; and 
  • Ability to maintain the highest degree of confidentiality regarding all aspects of work at all times especially in relation to partner activities 
How to apply
 

Qualified and interested candidates are requested to forward their cover letter and curriculum vitae with three work related and traceable references to the Human Resources Manager, [email protected] 

Please state Project Assistant in the subject field. 

Applications will be reviewed until the position is filled. 

Note that only shortlisted candidates will be contacted for interviews

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