Office Administrator Job at Health Poverty Action

On Tuesday, April 16th, 2013
Title: Office Administrator (Two years contract renewable)
Duty Station: Mandera, Kenya
 
Reports to: Field Coordinator
 
Job Summary
The principal function of the post holder is to provide administrative support to the running of Health Poverty Action in Mandera County.

Responsibilities
  • Assist in the coordination and effective implementation of the project
  • Management of day-to-day office operations of the Mandera Programme
  • Assist the Field Coordinator in the implementation of the work plan and budget effectively and efficiently.
  • Follow up and ensure timely organization of all welcome services provided to programme-related visitors including HPA staff, consultants and donor staff. This includes making prior accommodation and security arrangements for visitors.
  • Ensure programme office is clean at all times.
  • Ensure levels of office consumables and other supplies are maintained as specified in the Office Operations Manual.
  • Ensure all project vehicle users make correct entries into the log book and ensure proper records are kept of all the spare keys, repairs, equipment and fuel intakes
  • Undertake other duties as may reasonably be requested by the Field Coordinator.
  • Assist in filling of project documents.
  • Prepare logistics for trainings and meetings.
Essential requirements
  • Diploma in secretarial/business administration, social sciences, or related field.
  • Minimum 1 year working experience in a similar position.
  • Working experience with international organisations, NGOs is highly desirable
  • Have a high degree of computer literacy – to include competence in the following Microsoft applications – word processing, spreadsheets, databases, file management, e-mail and the internet.
Interested candidates who meet the requirements should quote the position (Office Administrator) in the subject matter and send their updated CV and application letter which should include remuneration requirements and contact details of three work-related referees, to the Health Poverty Action, by e-mail to [email protected]
The closing date for submitting applications is Monday, 29th April, 2013.
We regret that only short-listed candidates will be contacted
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