Procurement Assistant Job at UNES

On Monday, April 29th, 2013
Procurement Assistant
Ref: UNES/BKS/PROAST/4/13
One Position
Reports to the Manager BookstoresJob Summary

The person will directly support the procurement functions of the Bookstore unit.

Job Description

  • Responsible for the procurement of items for the UNES Bookstore
  • Ensuring that the procurement is done in a timely manner while ensuring value for money is attained for the bookstore within the Public Procurement guidelines.
  • Participating in the preparation and evaluation of quotations and proposals
  • Preparing procurement plans for the UNES Bookstore
  • Preparing monthly reports for submission to the Procurement Officer on purchases.
  • Inventory and stock control for bookstore with proper set re-order levels
  • Following up with suppliers on purchase of goods
  • Ensuring quality control in consultation with user and technical departments.
  • Preparation of and custodian of Purchase Orders.
  • Carrying out market and price surveys.
  • Giving feedback to both successful and unsuccessful bidders for items approved by the Procurement Committee.
  • Perform any other duties that may be assigned by the Manager, Bookstore.
Job Specification
  • At least a diploma in Purchasing and Supplies from a recognized institution preferably from the Chartered Institute of Purchasing and Supplies.
  • At least three years experience in a busy Bookshop.
  • Ability to work under pressure without supervision
  • Knowledge of Public procurement rules and Regulations
  • Computer literate
For ALL the above position submit ALL of the following with your application:
  • Cover letter detailing why you want to be considered for the position, as well as current and expected gross salary.
  • Detailed CV including at minimum:
  • Biographical data including: Full names, current mailing address, current telephone contacts, email address
  • Employment history to date. Ensure that specific start and end dates are included.
  • Educational history to date, clearly detailing programme, certificate obtained, and completion date.
  • Names of 3 referees.
  • Copies of ALL academic and professional certificates and testimonials.
  • Completed Personal Data Form (attached).
  • Indicate the Job Reference Number of the Envelope.
All applications to reach the undersigned on or before 10th May, 2013.

Head, Human Resources & Administration Services,
University of Nairobi Enterprises and Services (UNES) Ltd.
P. O. Box 68241 – 00200
City Square Nairobi
Only shortlisted applicants shall be contacted

UNES is an equal opportunity employer
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