Procurement Officer Jobs at Insurance Regulatory Authority

On Monday, April 15th, 2013
The Insurance Regulatory Authority is a state Corporation set up to regulate, supervise and develop the insurance sector in Kenya.
The Authority is seeking applications for the following vacant position:

Procurement Officer

Section: Procurement
Job Summary
The job holder will be responsible for providing assistance in the procurement of goods, works and services for the Authority and ensuring procurement and supplies processes are carried out efficiently and effectively to achieve the Authority’s objectives.

Key Responsibilities
  • Developing, ensure implementation, Reviewing and monitoring of the section’s standard operating procedures and ensure that they are in conformance with the Public Procurement & Disposal Act and Regulations, Internal procurement manual and ISO processes.
  • Prepare periodic reports for submission to the PPOA.
  • Prepare asset disposal plans and coordinate for disposal of unserviceable, obsolete and surplus assets.
  • Keeping track of tenders in progress and generating status reports.
  • Designing and implementing an effective procurement records management, retention and disposal program
  • Maintenance of a complete and self-contained files with all key documents for each procurement activity, in line with the requirements of regulation 34 (3) of the Public Procurement and Disposal Regulations, 2006. The files to be maintained, captured, and indexed in DMS.
  • Participate in the evaluation of tenders.
  • Create and maintain material codes for stock and non-stock items maintain proper inventory records to ensure adequate audit trail.
  • In charge of implementing and enforcement of stores regulations and procedures
  • Conduct periodic and annual stock taking and investigate discrepancies between
  • inventory records and physical inventory holdings for reconciliation.
  • Vet all Stores requisitions and approve issuance of stock to user departments
  • Timely preparation of suppliers invoices creating a linkage between procurement and payment files in accordance with section 45 (6) of the Public Procurement & Disposal Act, 2005. Responsibility  
Educational Requirements
  • A Bachelor’s degree in Procurement, Business, Social Sciences or any other relevant degree from a recognised university;
  • Graduate diploma from the Chartered Institute of Purchasing and Supply or equivalent; and
  • Must be a registered member of KISM or CIPS or any other relevant professional body. Related Job  
  • At least five (5) years relevant experience Additional Skills
  • Knowledge of the Public Procurement & Disposal Act, 2005 and the Regulation, 2006
  • Planning and organising skills
  • Analytical skills
  • Communication skills
  • Report writing skills
  • Negotiation skills
Terms of Offer
An attractive remuneration package commensurate with the responsibilities of the position will be negotiated with the right candidate.
If you believe you are the right candidate for the above positions and can clearly demonstrate your ability to meet the qualifications given, please submit your application indicating the position and reference number you are applying for with a detailed CV, stating your position, current remuneration, qualifications, experience, names and addresses of three referees, email and telephone contacts together with copies of your certificates and testimonials by 26thApril, 2013 to:
The Chief Executive Officer
Insurance Regulatory Authority
Zep -Re Place
P.O Box 43505-00100
IRA is an Equal Opportunity Employer.
Note only shortlisted candidates will be contacted and canvassing will result in automatic disqualification.
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