Supply Logistician / Order Expeditor Job at MSF Holland

On Thursday, April 11th, 2013
MSF – Holland – Lokichoggio

The offices of MSF-Holland in Lokichoggio would like to invite applications from individuals wishing to work in the following position:

Position: Supply Logistician / Order Expeditor

Job location: Lokichoggio, Kenya
 
Minimum commitment: 12 months ( With 3 Months Probationary Period)

The post-holder will be involved in the delivery of the following responsibilities and logistical tasks

Tracking down Ruptures, excess and expiries

  • Create, update and analyze project total stock report (TSR)  at monthly basis.
  • Contribute with a monthly report on all his/her conclusions after TSR reading.
  • Track down  all ruptures , excess and expiries , and work with all other stake holders to find solutions
  • Make sure that the project data bases are harmonized with the mission one to harmonize expectations.
Preparation of medical cargo for South Soudan
  • Liaise with all concerned parties to prepare medical cargo for South Sudan customs
  • Main Focal point for Juba office during the preclearance of medical cargo
Tracking down deliveries:
  • Make sure that the project data base are harmonized with the mission one, that expectation from both side are same
  • Makes sure that all purchase orders have been confirmed by suppliers and reflected accordingly in the order overview
  • Checks order confirmations from suppliers including NSC and APU:;
  • Request order  order lines to be re-routed to other suppliers if they cannot deliver a specific item on time (if necessary in consultation with the mission supply officer );
  • Keeps track of the expected delivery dates of purchase order lines through own outstanding order overviews and those that are provided by suppliers;
  • Informs the mission supply logistician about significant delays of specific order lines;
  • Actively informs the mission supply logistician about (recurring) delivery problems or long delays of specific products and/or price deviations;
  • Is the main contact person for suppliers regarding order follow-up;
  • Contacts suppliers to monitor agreed delivery dates;
  • Supports the mission supply logistician on ad-hoc issues.
Reporting:
  • Reports directly to the Capital Logistician – suggests plan for improvements of his/her activities
  • Shall provide monthly written report and LSR upon logistics reporting formats.
Communication
  • With the mission supply logistician on workload and –division, structural problems, SOPs etc.;
  • With mission supply coordinator , the supply officers on pending orders to promote an efficient procurement process;
Requirements:
Essential
  • Very good English reporting and correspondence commands
  • Advanced computer user, with very good command of excel
  • Experience in supply chain of more than 2 years
  • Commitment to the aims and values of MSF
  • Ability to organise and prioritise workload, using initiative when appropriate
  • Willingness to be present in unstable environments
  • Valid passport to cover field trips
Please send your CV, Letter of Motivation and References by e-mail to:
[email protected]

or

MSF Somalia office, Riverside Drive Loop end

Deadline: 21st April, 2013

Only candidates selected for a follow up interview and test will be contacted

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