Accounts Assistant, Procurement Assistant, HR & Admin Assistant and ICT Assistant Jobs at Privatization Commission

On Wednesday, May 1st, 2013
The Privatization Commission is a State Corporation established under Section 3 of the Privatization Act, 2005 which is mandated to formulate, manage, and implement the Privatization Programme. 
The Commission invites applications from persons wishing to be considered for appointment to the following positions:
1. Accounts Assistant PC5 – (1 Position)
2. Procurement Assistant PC5 – (1 Position)
3. HR & Admin Assistant PC5 – (1 Position)
4. ICT Assistant PC5 – (1 Position)
Below are the detailed specifications, duties and responsibilities for the positions and the experience required:
 
1. Accounts Assistant
Job Ref: PC/HRM/9/4/2012-13
Grade: PC 5
Responsible To: Finance Manager
The Account Assistant will assist the accountant in preparation of payments, maintaining cashbook, management of Vote-Book, bank reconciliations, preparation of monthly payroll preparation of budgets and financial statements and other duties as may be assigned from time to time.
Main functions will include:-
  • Receiving and recording invoices and filing of all accounting documents;
  • Preparation of all payment vouchers in accordance with the Government guidelines;
  • Maintaining the Cash Book and Petty Cash Book for Commission expenses and receipts;
  • Making payments through issuance of cheques and cash;
  • Ensuring Petty Cash reimbursement is undertaken on a timely manner;
  • Preparing monthly bank reconciliations;
  • Updating of the Vote Book through daily posting of expenses and commitments;
  • Assisting in the preparation of budgets, financial statements and quarterly financial reports including financial monitoring report;
  • Preparation and posting of journal entries into the General Ledger.
  • Assisting in the preparation of Cash Flow forecast.
  • Ensuring safe custody of records and assets under him /her; and
  • Undertaking any other function as may be assigned from time to time.
Ideal Qualifications, Knowledge and Experience
  • Bachelor of Commerce degree from a recognised university or its equivalent;
  • High level of integrity and responsibility;
  • Good analytical and organizational skills;
  • Computer literate with ability to work with related computer software;
  • Relevant professional qualification in accounting will be an added advantage;
  • Knowledge of IFMIS will be an added advantage.
2. Procurement Assistant
Job Ref: PC/HRM/10/4/2012-13
Grade: PC 5
Responsible To: Procurement Manager
 
The Procurement Assistant will be responsible for:
  • Managing stores inventory;
  • Identifying unserviceable stores and recommending for disposal in line with procurement regulations;
  • Preparation of invitation to tenders, request for proposal and prequalification of suppliers;
  • Participating in receiving, opening and evaluation of tenders, proposals and quotations;
  • Receiving and verifying deliveries of materials/goods;
  • Managing and distributing stores;
  • Preparing local purchase orders, quotations and tenders within the Commission;
  • Participating in tender committees and assisting in the preparation of committee reports;
  • Maintaining an up-to-date database of suppliers;
  • Undertaking market survey of relevant products;
  • Carrying out stock taking on regular basis and reconciling physical stocks and records;
  • Ensuring that purchases arrive on schedule and meet specifications; and
  • Undertaking any other function as may be assigned from time to time.
Ideal Qualifications, Knowledge and Experience
  • Bachelors degree in procurement/supplies, Commerce or equivalent qualifications from a recognized University;
  • Strong interpersonal, negotiation, organizational and communication skills;
  • Working knowledge of public sector procurement rules and regulations;
  • High level of integrity and responsibility; and
  • Excellent computer skills.
  • Member of the Kenya Institute of Supplies Management or relevant professional body.
  • Knowledge of IFMIS will be an added advantage.
3. Human Resources and Administration Assistant 
Job Ref: PC/HRM/11/4/2012-13
Grade: PC 5
Responsible To: Human Resources and Administration Manager
The Human Resources and Administration Assistant will be responsible for:
  • Assisting in the management of staff welfare including medical, insurance and other schemes;
  • Updating staff records and database;
  • Preparing and managing leave rosters;
  • Ensuring timely renewal of employment contracts;
  • Assisting in training needs assessment and coordination of staff training;
  • Assisting in the implementation of the Commission’s administrative policies and procedures;
  • Coordination of official travel arrangements, both for local and overseas trips;
  • Ensuring maintenance of fire- fighting equipment and first-aid kit; and
  • Undertaking any other tasks that may be assigned from time to time.
Ideal Qualifications, Knowledge and Experience
  • Bachelors degree in Human Resource Management, Business Administration, social sciences or equivalent qualifications from recognized university;
  • High degree of integrity and dependability;
  • Good interpersonal relations and communication skills;
  • Proficient in Microsoft Office suite and computerized HR information systems; and
  • Member of the Institute of Human Resources Management or relevant professional body.
4. ICT Assistant
Job Ref: PC/HRM/12/4/2012-13
Grade: PC 5
Responsible To: ICT Officer
 
Specific responsibilities will include:
  • Day to day administration of the Commission’s system;
  • Undertaking regular backups of the Commission’s system;
  • Ensuring systems integrity, availability and security;
  • System configuration and provision of technical support;
  • Trouble-shooting of all systems in the Commission;
  • Assisting in updating of the Commission’s website;
  • Management of user access rights;
  • Configuration of Local Area Network and Wide Area Network;
  • Training of computer users;
  • Installation of software and hardware;
  • Liaising with ICT vendors;
  • Provision of hardware and software support services; and
  • Any other lawful duties as may be assigned from time to time.
Ideal Qualifications, Knowledge and Experience
Appointment to the position will be made from persons who have:
  • Bachelor’s degree in Computer Science or Information Technology or equivalent qualifications from a recognized University;
  • Or Diploma in Computer Science or Information Technology or its equivalent from a recognized institution;
  • MCSE or IMIS or CCNA or Certificate in IT or its equivalent qualifications from a recognized institution; and
  • A high degree of integrity and dependability.
  • Knowledge of IFMIS and Integrated Records Management System will be an added advantage.
Applications with detailed CVs including three (3) referees with their current telephone contacts, copies of academic certificates and testimonials should be addressed to:
Executive Director/CEO
Privatization Commission
Extelcoms House, 11th Floor
P.O. Box 34542, Gpo 00100
Nairobi
Applications can also be sent by email to [email protected]
Closing date for applications is 10th May 2013 at 5.00pm.
Only shortlisted candidates will be notified.
The Privatization Commission is an equal opportunity employer
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