Legal Officer, Secretary, Shipping Assistant, Team Leader, Plant Operator Trainee at Tata Chemicals Magadi Ltd

On Monday, July 22nd, 2013

About the Company

Tata Chemicals Magadi Ltd, Africa’s foremost producer and exporter of Soda Ash, is part of Tata Chemicals Ltd, which is a Company within the Tata Group, India’s largest business conglomerate operating in more than 100 Countries. 
Tata Chemicals Magadi is situated at Lake Magadi which is about 120 km South West of Nairobi.
We seek outstanding candidates to fill the vacancies shown below that have arisen within our operations.

1. Legal Officer & Company Secretary

2. Shipping Assistant
3. Assistant Permanent Way Team Leader
4. Plant Operator Trainee

Legal Officer & Company Secretary 

(1 Post)
Department: Administration
Position reports to: Managing Director

Job Purpose

The role is responsible for ensuring that the company complies with legal and statutory requirements and maintains high standards of corporate governance. 
The scope covers both legal and Company secretarial responsibilities.
The successful candidate will be responsible for:
  • Providing legal advice to the management and Board to ensure compliance with existing law and regulatory requirements.
  • Proactively giving legal opinions so that Management is up to date on emerging issues.
  • Handling any litigation that may arise from time to time.
  • Preparing, reviewing and advising on Memoranda of Understanding with other parties.
  • Following up and updating management on court matters including representing the Company in court.
  • Conducting legal compliance checks throughout the Company and preparing appropriate compliance reports.
  • Updating the Company’s legal compliance manual and circulating to all users.
  • Being the Custodian of all Company legal documents and instruments.
  • Liaising with external lawyers as necessary.
  • Entering into contractual agreements with suppliers and customers.
  • Taking responsibility for matters related to insurance and property.
  • Organizing, preparing agendas for and taking minutes of board meetings and annual general meetings (AGMs).
  • Maintaining statutory books, including registers of members, directors and secretaries.
  • Dealing with correspondence, collating information and writing reports, ensuring decisions made are communicated to the relevant company stakeholders.
  • Contributing to meeting discussions as and when required, and advising on the legal and governance implications of proposed policies and decisions.
  • Monitoring changes in relevant legislation and the regulatory environment and advising management and the Board.
  • Liaising with external regulators and advisers, such as lawyers, consultants and auditors as may be required from time to time.
  • Developing and overseeing the systems that ensure the company complies with all applicable codes, in addition to its legal and statutory requirements.
Minimum qualifications and experience
  • Degree in law from a recognized university
  • Post graduate diploma from the Kenya School of Law
  • Fully qualified Company Secretary e.g. CPS(K)
  • 5 years experience as a Legal Officer/Company Secretary
  • Experience in a multi-national company environment
  • The ability to communicate and work well with people at all levels
  • Attention to detail and a well-organized approach to work
  • The ability to work with numerical information, plus analytical and problem-solving skills
  • A diplomatic approach and the confidence to liaise with high profile company staff and board members
  • Integrity and discretion when handling confidential information
  • An interest in, and understanding of, business practices and corporate governance
  • Member of the Law Society of Kenya
  • Member of the Institute of Certified Public Secretaries of Kenya

Assistant Permanent Way Team Leader 
(1 Post)
Department: Supply Chain
Position Reports to: Team Leader -Permanent Way Maintenance

Job Purpose:

  • The Assistant Team Leader (ATL) will be responsible for Railway Track Maintenance as assigned.
  • He/She will lead in inspection and measurement of track parameters, identification of defects and preparation of maintenance schedule.
  • Carry out precision work in maintenance of track section assigned and yards within to achieve track availability of 97% or above.
  • Routine maintenance of drainage structures and bridges on the line.
  • Preparation of Maintenance Reports.
  • Identification of resource requirements and preparation of schedule for materials, equipment and labour.
  • The ATL will oversee maintenance works carried out by TCML Permanent Way Artisans and Labour contractor to ensure compliance with track maintenance standards and SOP.
  • Ensure proper maintenance and availability of track maintenance tools and equipments, including Motor Trolleys for taking staff to site.
  • He/She will be in charge of personnel safety in the area assigned.
  • The ATL will be involved in accident investigation.
  • Supervise construction and installation of new components on the line.
  • Trouble shooting and speedy resolution of fault events.
Minimum qualifications and experience
  • Diploma in Permanent Way Maintenance (RTI)/Diploma in Civil Engineering
  • Computer skills (MS office)
  • 5 years experience in Permanent way Maintenance
  • General knowledge of Rail Operation Procedures (GOI/GOR)
  • Knowledge of Bridge inspection and maintenance procedures
  • General knowledge in Construction
  • Ability to read and interpret technical drawings
Plant Operator Trainees
Department: Manufacturing
Section: PAM Plant, Ash Plant and Mining
Position Reports to: Plant Controller/Team Leader

Job Purpose:

The successful candidates will undergo practical on the job training and carry out plant operation duties for a period of at least two (2) years.

Minimum qualifications and experience

  • Diploma in Engineering or applied sciences
  • 3 years experience in a busy manufacturing environment
  • Team player and have good interpersonal and communication skills
  • Strong academic recommendation and/or strong recommendation required from immediate supervisor/mentor demonstrating the value that the incumbent has added to the business

Shipping Assistant
Department: Supply Chain
Position Reports to: Logistics Manager-Mombasa

Job Purpose:

  • Customer relations and service to appraise customers in all aspects of their orders and shipments.
  • Negotiation with customers on shipping schedules depending on availability of vessels and product.
  • Preparation of shipping schedules in liaison with the Logistics manager-Mombasa.
  • Prepare and process export shipping documents.
  • Management of sales postings and Compilation of sales reports.
  • Liaison with shipping stakeholders and ensure that ensure that goods are delivered to customers in a timely and efficacious manner.
  • Management of freight costs as per existing shipping contracts.
  • Vetting of supplier invoices related to the shipping process as per contracts.
  • Carry out periodic stock reconciliations and highlight any shortfalls or inconsistencies.
Minimum qualifications and experience
  • Degree in Business, marketing or Business related field.
  • Post Graduate Diploma in Shipping Management, Marketing, Shipping Economics, Clearing & Forwarding or a recognized shipping practice.
  • Excellent oral and written communication skills.
  • Professional Membership in Shipping (Institute of Chartered shipbrokers) will be an added advantage
  • Good working Knowledge in International Trade & application of Incoterms, Clearing& forwarding, Customs declaration, Export/Import commercial & Legal regulations and procedures, customer service.
  • Minimum 3 years of shipping experience with at least 1 year in a similar role.
  • Excellent communication skills, contacts and rapport with representatives of Logistics services providers and shipping partners.
  • Excellent grasp of current C&F procedures and practices and ability to pick up relevant information in the industry both formally and informally.
How to apply
Applications are strictly online. 
Please access following link for application details:

To apply click here

Please note that paper applications will not be considered.

Applications are to be submitted through the above link to reach by 16:30 hours on 2nd August 2013.

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