Project Administrator at CIMMYT

On Sunday, July 21st, 2013
Vacancy: Project Administrator – Global Maize Program, CIMMYT

About the Organization

The International Maize and Wheat Improvement Center, known by its Spanish acronym, CIMMYT® is a not-for-profit research and training organization with partners in over 100 countries, and through offices in Africa, Asia and Latin America. 
Through strong science and effective partnerships, we create, share, and use knowledge and agricultural technologies to increase food security, improve the productivity and profitability of  farming systems, and sustain natural resources in developing countries. 
We participate in an extensive global network of people and organizations who share similar research and development goals, including the public and private sector, non-governmental and civil society
organizations, farmers, and the development assistance community.

CIMMYT is seeking Project Administrator to assist in the implementation of its projects on the development and dissemination of stress tolerant maize for Africa.

The Position
The incumbent will provide Administrative support to three projects and will work under the supervision of the CIMMYT GMP Project Leaders of Water Efficient Maize for Africa (WEMA), Insect Resistant Maize for Africa (IRMA), and Effective Grain Storage Project Phase II (EGSPII) Projects, and in close interface with team members of the respective Projects, as well as Program Manager and Program Administrator.
Key Responsibilities
  • Assist the Project Leader with project administrative matters, including preparation of project reports, assistance in technical and financial audits, and tracking of project milestones/deliverables.
  • Monitor and regularly update the Project Management Plan in CIMMYT’s Research Management System (RMS) and relevant databases.
  • Establish and maintain an electronic project schedule/calendar to track reporting deadlines, auditing dates, due dates for deliverables, meetings, etc.
  • Prepare Sub-grants/Agreements between CIMMYT-GMP and the Project partners in liaison with Legal Unit/Project Leader/CLO and the Program Director.
  • Participate in the compilation and editing of project reports.
  • Coordinate the arrangements of CIMMYT GMP Project meetings and other events in liaison with the local organizers and/or office administrator and take concise and accurate minutes and reports.
  • Coordinate the arrangements of Project meetings external to CIMMYT GMP and other events in liaison with the AATF-based WEMA Manager and local organizers and/or office administrator.
  • Coordinate procurements of project capital assets and other supply in in liaison with the partners and the CIMMYT-Kenya office procurement administrator.
  • Maintain and update the project-related databases and contact lists.
  • Maintain electronic and hard-copy filing systems on the Project, staff and agreements.
  • In coordination with the Project Leader, facilitate project partnerships and capacity building.
  • Manage and ensure accuracy, usefulness and attractiveness of information related to the Project in CIMMYT website and/or eNews or other communication materials, in interface with the Corporate Communications staff.
  • Analyse processes within the Project and continue to improve overall work efficiency.
  • Collaborate with other CIMMYT Programs/Units, and develop/maintain appropriate working relationships with the staff of the corporate services units.
  • Any other duties, as assigned by the Project Leader or by GMP Director
Essential Qualifications
  • At least a Bachelors’ degree, and with a post-graduate diploma in Business Management, or related filed.
  • Minimum 5 years progressive experience in a corporate & non-profit environment.
  • Minimum 3 years’ experience in project management and budget management.

Skills and Competences
  • Familiarity with monitoring and reporting on grant funded projects
  • Excellent computing skills; EXCEL, MS-Word, PowerPoint, Web Management
  • Excellent oral and written communication skills in English Language
  • Work experience with a Project Management System
  • Ability to organize meetings/workshops and produce concise and accurate minutes and reports.
Personal attributes
  • Ability to relate positively and to engage with a wide range of people.
  • Strong self-motivation and flexible team player.
  • Ability to multi-task and prioritize among tasks.
  • Discretion in the handling of confidential information.
Terms of offer
The World Agroforestry Centre is an equal opportunity employer and offers a collegial and gender-sensitive working environment. 
We believe that staff diversity promotes excellence and strongly encourage applications from qualified women.

This position is on local terms and will be for an initial period of three (3) years, renewable subject to six (6) months’ probation period, assessment of performance, continued relevance of the position and availability of resources. 
The position will be based in CIMMYT office at ILRI Campus in Nairobi.
How to apply
Applications will be considered until 31st July, 2013. 
Please note that only short-listed applicants meeting the above requirements will be contacted.
We invite you to learn more about CIMMYT and World Agroforestry Centre by accessing our web sites and
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