Intern – Administration, Operations, Communications and Events Management at Concetti Kreations

On Thursday, August 1st, 2013

Job Title: Intern – Administration, Operations, Communications and Events Management

Department: Operations

Reports To: Administrative and Operations Manager

The Company:

Concetti Kreations is an independent, full service, social and corporate event planning organization with a focus on specialized events and destination management.

Quality and personalized service is our unique value proposition.

We are a collaborative firm that draws on the eclectic talents of all of our team members. 

We work as a team, collaborating on all the facets of each event, ensuring seamless execution and excellent customer service.

Our values, mission and vision outline who we are, what we seek to achieve and how we seek to achieve it.

Duties and Responsibilities

The interns will be involved in the planning, management and communication aspects of ‘The Divas Clinique 2013’ event planned for September 14th – 15th 2013. 
Specifically, they shall be expected to carry out the following tasks;
  • Handle administrative functions such as directing incoming mail, working with vendors, supervising service delivery, maintaining office supplies and other functions that help keep the office run smoothly.
  • Telephone control, timely response to calls.
  • Maintain expense within budget.
  • Office maintenance including Systems maintenance.
  • Prepare general correspondences, memorandums, reports, schedules, purchase orders and other materials from rough draft, copy, marginal notes or verbal instruction.
  • Handle communication through all media such as e-mail and other social media in line with the company’s policy.
  • Maintain appointment calendar, schedule appointments, conferences, and meetings.
  • Create, check and review a variety of databases for accuracy, completeness and conformity to establish standards and procedures.
  • Requisition supplies and materials for office equipment.
  • Maintain office equipment and troubleshoot computer, network and software problems.
  • Maintain confidential office-related information.
  • Accurate and organized filing if documents.
  • Front office service and quality customer service.
  • Ensuring that the office was clean all the time.
  • Maintaining decorum in the lobby, keeping a check on the visitors, and inform the authorities if there is something suspicious.       
  • Ensure effective consultation with the management on a case by case scenario on the position of various client accounts.
  • Prepared reports and presentation materials.
  • Professionally manage and update all the social media platforms for the company and related ventures.
  • Any other duties as assigned by the supervisor.
If you are interested (know someone who would be interested) in the above opportunities, kindly send your cover letter and resume indicating your experience, competencies and motivation for the job to [email protected] by Friday 2nd of August 2013 by 5.00 pm. 
Only shortlisted candidates shall be contacted.
 
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