Admin Secretary, HR & Admin Officer, Legal Counsel / Clerk, Assistant Hansard Editor / Reporter, Hansard Technician, Security Wardens, Assistant Internal Auditor, Clerk Assistants and Messengers at Nyeri County

On Sunday, September 8th, 2013

County Assembly of Nyeri

County Assembly Service Board
Vacancies Announcement
The County Assembly Service Board of Nyeri wishes to invite applications from qualified persons for the following positions:-
 
Administrative Secretary
CASB 4
Ref: NYR/CAS/2013/1
1 Post

Duties and Responsibilities

  • Recording dictation in shorthand and transcribing it in typewritten form
  • Typing from drafts, manuscripts or recording from dictation machines, processing data
  • Management of e-office
  • Ensuring security of office records, documents and equipments including classified materials
  • Preparing responses to simple routine correspondence
  • Attending to visitors/clients
  • Handling telephone calls and appointments
  • Ensuring security of office records
  • Documents and equipments; and
  • Effective management of office protocol and media issues
  • Managing of office petty cash
  • Operating office equipment
Requirements for Appointment
  • Secretarial qualification by Kenya National Examinations Council – Stage III
or
  • A Diploma/Higher Diploma in Secretarial Studies from the Kenya National Examinations Council or equivalent qualifications from a recognized institution;
  • Proficiency in computer applications
  • Minimum 3 years relevant experience
  • Good administration and organization skills
  • Interpersonal and good public relations skills
  • Good written and verbal communication skills
  • Ability to multi-task
HR & Administration Officer
CASB 8
Ref: NYR/CAS/2013/2 
1 Post
Duties and Responsibilities 
  • Formulation, interpretation and application of human resource policy, procedures, rules and regulations;
  • Personnel emoluments, estimates and expenditure control;
  • Administration of pension schemes, gratuities, schemes of service and approval of leave;
  • Staff performance management and career development
  • Managing staff insurance, salary advances and salary in advance;
  • Providing guidance in matters related to appointments and placement, promotions and confirmation of staff;
  • Budget and expenditure control for the Human Resources Department;
  • Implementation of Advisory Committee, Selection Board decisions as regards appointments, promotions, discipline;
  • Management of staff in Human Resource Department;
  • Provision of office services
Required Skills and Qualifications 
  • Masters degree in Human Resources Management with minimum of 5 years relevant experience;
or
  • B.Com (HR) with a minimum of 7 years relevant experience;
  • Higher Diploma in Human Resources Management;
  • Be a member of the Institute of Human Resource Management
  • Computer literate
  • Demonstrated high degree of professional competence, administrative capabilities and initiative in the general organization and management of human resources
  • Thorough understanding of Human Resources Management policies, regulations and employee relations, understanding labour laws and other statutes that impact on human resource
  • Good administration, organization, and analytical skills
  • Interpersonal and human resource management skills
  • Good written and verbal communication skills
  • Ability to multi-task, motivate and lead others
Legal Counsel
CASB 8 
Ref: NYR/CAS/2013/3
1 Post
Duties and Responsibilities
A Legal Counsel shall be responsible to Director, Legislative Procedures & Committee Services. 
The duties and responsibilities shall include:
  • Drafting of Private Members’ Bills
  • Drafting of amendments to Bills to be proposed to the Assembly by any Member of the County Assembly or any Committee of the County Assembly
  • Giving legal interpretation to Acts and Bills and generally giving legal advice on matters relating to the County Assembly
  • Providing legal advice to the County Assembly Service Board, the County Assembly and its Committees
  • Providing any other legal services that may be required by the Committees, the Speaker, the County Assembly Service Board or the Clerk of the County Assembly
  • Ensuring that Bills passed by the County Assembly comply with the Constitution
Requirements for Appointment
  • Have a Bachelor of Law degree from a recognized university;
  • Has been admitted as an Advocate of the High Court of Kenya;
  • Be in possession of a current practicing certificate;
  • A minimum of 3 years relevant experience
  • Good administration, organization, and analytical skills
  • Interpersonal and human resource management skills
  • Good written and verbal communication skills
  • Ability to multi-task
  • Computer literate
Legal Clerk
CASB 4 
Ref: NYR/CAS/2013/4 
1 Post
Duties and Responsibilities
  • Taking hearing dates in Litigation matters
  • Facilitating service of Legal Documents
  • Collecting, circulating and filing of published bills and subsidiary legislation
  • Filing of court documents and any other legal documents
  • Organizing the Legal Department Registry
  • Drafting Legal Documents under the supervision of the Litigation Counsel
  • Providing any other Clerical services that may be required by Assembly, the Committees, the Speaker, the County Assembly Service Board or the Clerk.
Requirements for Appointment
Candidate must have:-
  • Diploma in Law from a recognized institution;
  • Proficiency in the use of basic computer applications;
  • Possession of a current Process Server’s Certificate.
  • Two years experience in litigation.
Assistant Hansard Editor
CASB 4
Ref: NYR/CAS/2013/5
1 Post
Duties and Responsibilities:
  • Reports to the Hansard Editor.
  • Ensuring timely and accurate transcription.
  • Undertaking independent verbatim reporting of Assembly proceedings and those of relevant committees/functions within or outside Assembly.
  • Assisting in drafting duty schedules for Hansard Reporters.
  • Preparing transcripts for editing.
  • Sorting, checking transcripts from junior officers and amending as necessary.
  • Assisting in classification, custody, archiving, retrieval and cross-checking of documents against references.
Requirements for Appointment
  • Candidates must be in possession of a Bachelor of Arts degree in Linguistics majoring in English and Kiswahili from a recognized university/institution or;
  • Bachelors Degree in any of the Social Sciences plus at least a C+ in both English and Kiswahili in the Kenya Certificate of Secondary Education Examination or its equivalent qualification.
Assistant Hansard Reporter
CASB 3
Ref: NYR/CAS/2013/6 
1 Post
Duties and Responsibilities
  • Ensuring timely and accurate transcription
  • Undertaking independent verbatim reporting of Assembly proceedings and those of relevant committees/functions within or outside the Assembly.
  • Assisting in drafting duty schedules for Hansard Reporters.
  • Preparing transcripts for editing
  • Sorting, checking transcripts.
  • Assisting in classification, custody, archiving, retrieval and cross-checking of documents against references
Requirements for Appointment
  • Candidates must be in possession of a Diploma in Mass Communication or a Diploma in any of the Social Sciences from a recognized institution.
  • At least a C+ in both English and Kiswahili in the Kenya Certificate of Secondary Education Examination or its equivalent qualification.
Hansard Technician
CASB 3
Ref: NYR/CAS/2013/7
1 Post
Duties and Responsibilities
  • Management and maintenance of Hansard equipment
  • Management of multimedia equipment
  • Ensuring proper functioning of the Hansard equipment and other multimedia
  • Installation of multimedia devices
  • Management of information systems.
Requirement for Appointment
  • Diploma in Electrical Engineering
  • Certificate in Information Technology would be an added advantage.
  • 2 years relevant experience.
Assistant Sergeant at Arms / Security Warden I
CASB 4 
Ref: NYR/CAS/2013/8
1 Post
Duties and Responsibilities
  • Deputize the Sergeant at Arms.
  • Enforcing Speakers Rules.
  • Chamber and ceremonial duties.
  • Posting of information boards for Members
  • Providing fire and safety services
  • Accessing control management
  • Crowd control management
  • Coordinating civic education
  • Investigating incidences
  • Conduct security surveys
  • Maintaining decorum in the Assembly precincts
  • Crime detection and prevention
  • Ensuring security for personnel and property
  • Supervision of gardeners, cleaners, Commissionaires and security wardens.
  • Ensuring proper house-keeping standards are maintained
Requirement for Appointment
  • Be in possession of Kenya Certificate of Secondary Education (KCSE) grade(C-) ;
  • Have served in the disciplined forces for a period of not less than three (3) years;
  • Be computer literate;
  • Have certificate in fire fighting and first aid; and
  • Must possess an exemplarily service certificate.
Assistant Sergeant at Arm / Security Warden II
CASB 3
Ref: NYR/CAS/2013/9
2 Posts
Duties and Responsibilities
  • Report to Sergeant at Arms.
  • Undertaking Ceremonial and Chamber duties
  • Attending to the Chair
  • Attending to the Clerk
  • Enforcing Speaker’s orders
  • Maintaining Members attendant register
  • Gallery security
  • Maintaining Orderliness
  • Controlling the press in the gallery
  • Controlling dress code in the gallery
Requirements for Appointment
  • Be in possession of Kenya Certificate of Secondary Education grade C- and above;
  • Be in possession of a Paramilitary Training qualifications;
  • Have a certificate in a relevant discipline from a recognized institution;
  • Have served satisfactorily in the uniformed service for a period of not less than two (2) years;
  • Have First Aid certificate; and
  • Be in possession of an exemplarily service certificate
Commissionaire / Security Warden II
CASB 2
Ref: NYR/CAS/2013/10 
3 Posts
Duties and Responsibilities
  • Allocation of mail to MCA’s Pigeon hole
  • Booking of visitors/guests at the entrances.
  • Issuance of entry badges.
  • Screening of strangers.
  • Storage of stranger’s baggage.
  • Prevent removal of institutional property without proper and authorized documentation.
  • Handling of telephone services.
  • Control of vehicular traffic/parking.
  • Patrolling of offices cark lounges etc.
  • Perform periodical security night duties.
Requirements for Appointment
  • Be in possession of Kenya Certificate of Secondary Education grade D+ and above;
  • Have First Aid certificate; and
  • Certificate of Good Conduct
Assistant Internal Auditor
CASB 5
Ref: NYR/CAS/2013/11 
1 Post
Duties and Responsibilities
  • Report to the Internal Auditor
  • Carry out any clerical work
  • Assist in preparation, implementation and supervision of all audit programmes used by the department;
  • Assist in reviewing all reports submitted by various sections of the department to confirm the accuracy and correctness of figures included therein before certification or signature
  • Ensuring maintenance of high audit standards of performance in the department;
  • Tallying of expenditure with budget allocations; ensuring compliance with organizational procedures and regulations; and physical tallying of assets with records
  • Assist in assessment of effectiveness of existing safeguards (standards); review of such safeguards; and preparation of reports on such assessments and reviews
Requirements for Appointment
  • Holder CPA (K).
  • Minimum of 3 years relevant experience.
  • Good administration, organization, and analytical skills.
  • Interpersonal skills.
  • Good written and verbal communication skills.
  • Ability to multi-task.
Clerk Assistant / Minutes Clerk IV
CASB 4
Ref: NYR/CAS/2013/12
8 Posts
Duties and Responsibilities
  • Report to the Clerk Assistant III in charge of committee services.
  • Taking Minutes for Committees of the Assembly.
  • Ensuring timely production of typed minutes.
  • Preparing committee reports.
  • Editing typed minutes and reports
  • Clerical work related to committee services and the Assembly.
  • Assisting in classification, custody, archiving, retrieval and cross-checking of documents against references.
  • Ensuring committee members sign the register.
  • Assisting members in drafting letters, motions and Legislation.
Requirements for Appointment
  • Candidates must be in possession of a Diploma in Mass Communication or a Diploma in any of the Social Sciences from a recognized institution.
  • A degree in mass communication would be an added advantage.
  • At least a C+ in both English and Kiswahili in the Kenya Certificate of Secondary Education Examination or its equivalent qualification.
  • 2 years relevant experience.
Office Attendant / Messenger
CASB 2
Ref: NYR/2013/13 
2 Post
Duties and Responsibilities
  • Responsibility for office equipment entrusted to the attendant
  • Delivering letters and documents from office to office within the organization
  • Collecting and delivering documents outside the organization;
  • Maintain a Delivery Book for details of documents delivered
  • Preparing mail for postage and delivery
  • Assisting with the registry duties and other office duties that may be assigned from time to time.
Requirements for Appointment
  • Kenya Certificate of Secondary Education, mean grade or D+ (plain).
  • Certificate or Diploma in office administration would be an added advantage.
  • Minimum of 3 years relevant experience.
  • Must be self driven, requiring minimum supervision.

Applications accompanied by a detailed CV and copies of Academic certificate should be addressed to:
The Secretary,
Nyeri County Assembly Service Board,
P.O. Box 162-10100,
Nyeri.
All applications should reach the Secretary not later than 16th September 2013
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