Tenders Assistant at Kwale International Sugar Company Ltd (KISCOL)

On Thursday, September 5th, 2013

Tenders Assistant
Our group of firms is a multi-national Kenyan based market leader with a growing reputation for excellence in our fields of specialization.

We invite you to join an enthusiastic team and work environment that values your input and what you have to offer. 
Reporting to The Project Manager, you will have the rare and exciting opportunity to excel both as part of the tender creation and evaluation process (buyer) and also as part of the bidding process (seller). 

Due to the high level and varied demands of this role, it will require someone who is able to think on their feet and be exceptionally flexible to the demands of the company.

Our culture is one of outperformance, innovation and collaboration. 

Our people are encouraged to be creative in their approach to work, to voice their ideas and opinions – enabling us to push boundaries and make better decisions.  
Honesty, Accountability, Transparency are key to our success; built with an entrepreneurial spirit our people are clear on their responsibilities and driven to deliver.

Key Competencies

Based in the Nairobi and with the possibility of occasional travel, you will be responsible for:
  • Administration of client contracts and contract pricing in collaboration with the Project Team
  • Ensuring contract obligations are acted upon in a timely manner in collaboration with the legal team
  • Developing and maintaining a strong working relationship with internal and external stakeholders
  • Through the Project Manager, acting as the central contact for internal and external stakeholders for tender queries and contract issues
  • As the contracts and tenders co-ordinator, you will be measured on your ability to accurately coordinate timely tenders, client contracts and contract pricing.
  • Preliminary Analysis of tender packages and Co-ordinating Contract Negotiation processes
  • Compilation and formatting of Corporate Presentations to internal and external stakeholders
  • Advising all stakeholders regarding new business opportunities
  • Attendance to meetings and site visits as and when required.
To be successful in this role, you must possess:
  • Sound experience in the preparation and administration of tender documents (RFB, RFP, EOI, RFQ, IFB, etc). 
  • Experience in writing and designing winning tenders will be highly desirable.
  • Previous experience managing contracts and Contract Negotiation.
  • Excellent organisation skills, problem solving, reporting and communication skills.
  • A strong understanding of government and NGO tendering procedures will be highly desirable.
  • Experience in using legally established professional and transparent procurement policies and procedures in accordance with local (PPP and PPOA), regional and IMF related multi-national funding organizations.
  • Knowledge of Tender Evaluation Matrices deployed under Good Industry Practices.
  • Confidentiality and discreet management of information is a must.

You will possess as a minimum:
  • A University Degree in Procurement, Project Management, Public or Business Administration or equivalent academic or Professional training.
  • Previous experience in the use of D-Sight, TenderMAX or other equivalent tendering software is a necessity but not a limiting factor.
  • Microsoft Office, MS Project/Primavera, Visio including Power-point and also working knowledge of the Adobe Creative Suite and Corel.
  • Strong Administrative, Planning and Organization Skills combined with an acute sense of attention to detail. You will be a sharp thinker who is able to multi-task when required.
  • 2 Years or more of experience in all the above competencies. Diploma holders with 4 years or more of experience in all the above competencies may also apply
We are looking for someone with the ability to work under continuous pressure and according to strict results-based and time-based deadlines. 
This is essential to the role, and in return, you will be rewarded with an endless career opportunity to grow and develop in and with the group of companies.  
We are an equal opportunity employer.
Negotiable based on experience.
Interested applicants should submit an updated curriculum vitae only to the address below.

The Human Resources Officer,
Pabari Investments Limited,
P.O.  Box 46279-00100 

Nairobi GPO,

Email: [email protected]

Applications must be received not later than 19th September 2013 by 5.30pm.
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