Accounts Assistants, Community Service Assistants, Associate Coordinators at Dispensers for Safe Water (DSW)

On Thursday, October 3rd, 2013

Dispensers for Safe Water (DSW ) is a growing entrepreneurial program within IPA working to reduce the 1.6 million childhood deaths each year from diarrhoea, a leading cause of child mortality in Kenya and globally. 

The programme is doing this by deploying Chlorine Dispensers—a simple, low-cost innovation proven to dramatically increase rates of household water treatment, which significantly reduces diarrhoea and other waterborne disease. 
Chlorine Dispensers have been recognised by a wide network of supporters, including the Ministry of Public Health and Sanitation, Ministry of Education, Ministry of Local Government, Lake Victoria North Water Services Board and major international foundations and implementers.

Kenya is DSW’s flagship programme that has transitioned from a proof-of-concept stage to large-scale implementation with a team of about 100 field staff in Kenya, serving around 600,000 people with access to safe water.

For these positions, we are seeking people who are motivated by the opportunity to offer their services to a programme with proven impact, potential to improve the health of millions and save thousands of lives. 
All eligible candidates from the private, public and non-profit sectors who are interested in making a long-term commitment to a truly influential programme are encouraged to apply.
More information on Chlorine Dispensers can be found at: http://poverty-action.org/safewater
 
Associate Coordinator
 
2 Positions 
(Western / Nyanza Regions in Kenya)
The Role:-
Reporting to the Area coordinator, the Associate coordinator position is a key leadership role based in the field. 
An Associate coordinator will be part of the program leadership team playing an important role in leading program management at the field level, in delivering the chlorine dispenser safe water intervention to the target communities.

Key Responsibilities
  • Deputize the Area Coordinator in managing the dispenser program.
  • Take delegated responsibilities in logistical and field operation planning, supervision and reporting
  • Lead a team of Field Associates to deliver high quality community sensitization and education meetings
  • Lead a team of Field Associates to deliver high quality community leaders meetings and local Govt sensitization meetings
  • Lead the field teams in the execution of dispenser related activities e.g. Water Point Nominations, water point verification Water point dispenser installations, Chlorine service/ dispenser maintenance and field surveys administration
  • Supervise, mentor, and coach , community service assistants in the execution of their duties
  • Develop weekly work plans and reports for field activities
  • Support field teams on Field data administration for various activities through smart phone technology
  • Other duties and responsibilities as delegated by the Area Coordinator.
Required Competencies and Attributes
  • High level of integrity and stewardship
  • Good conceptual skills with an analytical mind and problem solving skills
  • Good People Management & leadership skills. Associate Coordinator, is a key position in the field management teams that has enormous responsibility in supporting the coordinator role in nurturing and developing a high performing team.
  • Team work. Embraces team work and aspires and supports the ideals of working in a team work environment as a team champion
  • Passion to work in a rural community setting
  • Flexible mindset and willingness to take challenging assignments not within the scope of this position
  • Self driven and highly motivated to deliver results within tight deadlines.
  • Excellent communication skills. Ability to communicate well within the organization and with the rural communities and local leaders
  • Excellent computer skills and comfort to advance the skills in a dynamic IT field.
  • Proactive and ambitious to support innovation and change in a dynamic working environment
  • Attitude. A ‘’Can do attitude’’ to work and to develop in a fast paced work environment

Qualifications
  • Minimum Diploma in Management, community work, project management or equivalent.
  • Good language skills in English and Kiswahili both spoken and written
  • 2-3 yrs experience in management and or working with communities or social enterprises / NGOs. 
  • At least one year in middle management position.
Position: Accounts Assistant
2 Positions
Work Stations:- Vihiga/Siaya
Reporting to: Accountant, Area Coordinator
The Role:-
An Accounts Assistant does the Accounting /Admn tasks at a DSW field office and reports to the Area Coordinator with a dotted line reporting relationship with the Accountant based at Kisumu.
 
Responsibilities
 
Accounting
  • Under the general guidance of the Accountant, assist in the following tasks:
  • Handle cash, cheque and airtime disbursements
  • Receive and check imprest requests and returns, ensuring that proper documentation is filed for each transaction, relevant approvals have been obtained, etc.
  • Conduct cash counts on regular basis, including after withdrawals
  • Prepare cheques to be signed by appropriate managers
  • Maintain and file financial records and post accounts data into Quickbooks
  • Update accounting records as and when transactions take place, and assist Accountant to ensure that proper documentation is filed for each transaction
  • Maintain fixed assets register and ensure that assets inventory records are updated regularly
  • Liaise with Accountant in preparation and review of staff imprest accounts on a regular basis
  • Assist Accountant /Coordinator in overall: Budgeting, Reporting, Payroll, Procurement
Management of Office Store / Inventory/Office management
  • Distribute supplies from store as needed
  • Maintain accurate records of all office supplies purchased and distributed
  • Conduct periodic stock counts
  • Compile a list of stock-in-hand at the store, so as to facilitate new orders
  • Submit requests, in a timely manner, to relevant managers when re-stocking is needed
  • Filing of important documents at the field office
  • Support Coordinator in managing annual leave schedules, applications ,and filing
  • Support Coordinator in managing staff allocation and submission to the Accountant
  • Other tasks as assigned/delegated by supervisors

Required Competencies and Attributes
  • High level of integrity and stewardship
  • Team work. Embraces team work and aspires and supports the ideals of working in a team work environment as a team champion
  • Passion to work in a rural community setting
  • Flexible mindset and willingness to relocate on a short notice to other field based assignments in other regions.
  • Self driven and highly motivated to deliver results within tight deadlines.
  • Good communication skills. Ability to communicate well within the organization and with the rural communities and local leaders
  • Good computer skills and comfort to advance the skills in a dynamic IT field.
  • Proactive and ambitious to support innovation and change in a dynamic working environment
  • Attitude. Positive attitude to work and to develop in a fast paced work environment
Qualifications
  • Minimum CPA PART 1 KATC Final, Diploma in Accounting or equivalent.
  • Good language skills in English and Kiswahili both spoken and written
  • 1-2 yrs experience working in a busy computerized accounting office
  • Motor cycle riding skills or willingness to learn and ride a motorcycle.
Salary attached to this position is within the range of Kes 18000-23000 per month gross
 
Position: Community Service Assistant
Location of work: Ugunja
 
The Role:- The community Service Assistant is a Field based position with an important responsibility of offering an excellent service in chlorine dispenser maintenance and chlorine solution delivery to chlorine dispensers located at various water points at Ugunja/Ugenya districts. 
The position requires use of a motorcycle for field work.
 
Key Responsibilities:
  • Installation of chlorine dispensers and hardware maintenance
  • Chlorine dispensers maintenance through regular spot checks to ensure proper functioning
  • Chlorine Solution (in jericans) delivery to various chlorine dispensers located at water points by use of motorcycles.
  • Ensure safe handling and accountability for chlorine solution stocks between the store/office and the destination – promoter at the dispenser site.
  • Record Keeping. Complete relevant forms and records that are important in the performance of this job.
  • Create and maintain productive working relationships with community members and community leaders
Required Skills
  • Motorcycle riding experience with a valid driving license from a recognized driving school.
  • Ability and knowledge of tips to balance heavy loads on the motorcycle
  • A good understanding of motorcycle service and maintenance
  • Relevant knowledge of masonry work
  • Good communication skills, both written and oral
  • Critical thinking and judgment ; be able to make good decisions in field and office situations
  • Interpersonal and public relations; Ability to interact well with different personalities
Qualifications
  • The candidates are required to have a minimum of Kenya Certificate of Secondary Education
  • The applicants must have at least one year of relevant experience in masonry work.
  • The applicants should be able to communicate in English, Kiswahili and Dholuo
  • Must be from/around Ugenya/Ugunja districts
Starting salary attached to this position is Kes 10,000/Month Gross
For this position Applications can also be hand delivered to Ugunja Office (Between Savana Hotel and Ambira Hospital).
 
Employment Terms for all Positions: – Successful candidates will start on a 6 months contract renewable based on good performance.

To apply: 

Please send a cover letter and detailed CV, 3 references, daytime phone number(s), and email address. 
Your CV should include your scores or grades and other measures of academic achievement, and details about any relevant work experience.
Applications can be submitted to any of our branch offices, 
or by email to [email protected]
or by post office using P.O Box 373, Busia area code 50400 Kenya. 
If you submit by email, please ensure that the subject line reads: “Associate Coordinators or Accounts Assistants or Community Service Assistants” REF NO. DSW-2013-09-02: 
The deadline for application is on 10th October 2013.
Disclaimer: The above statements are intended to describe the general nature and level of the work being performed. The statements are not intended to be an exhaustive list of all possible duties, tasks, and responsibilities. Management reserves the right to amend and change responsibilities to meet organizational needs as necessary. Please note that IPA will never request any form of payment from an applicant. Applicants are encouraged to confirm the information listed above with IPA prior to releasing any extensive personal information to the organization. Please direct questions to [email protected]
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