Project Development Intern at International Organization for Migration (IOM)

On Tuesday, October 8th, 2013
Call for Applications Internship
Vacancy Notice No: SVN/IOMSO/061/2013
Position Title: Intern – Project Development 
Position Grade: Ungraded / Internship 
Duty Station: Nairobi, Kenya 
Seniority Band: N/A 
Job Family: Programe 
Organizational Unit: CBMM/CT 
Position Number: N/A 
Position Rated: N/A 

Subject to Rotation: No 

Reporting directly To: Programme Manager – CBMM & CT 
Overall Supervision By: Programme Manager – CBMM & CT
Managerial Responsibility: No 
Directly Reporting Staff: 0

Organizational Context and Scope

International Organisation for Migration (IOM) Somalia Office has been implementing Capacity Building for Migration Management (CBMM) and Counter-Trafficking (CT) activities in Somalia since 2007 and 2009 respectively.

The CBMM programme aims at assisting the Somali authorities in enhancing immigration and border management in order to promote safe and orderly migration and security control.

The CT programme, currently focusing on Puntland zone of Somalia, is to build the capacity of the authority and the civil society to curb human trafficking in a holistic manner.

In order to effectively respond to the periodical calls for proposal and timely submission of donor reports, the Unit seeks an intern to assist in development of new projects and keep good track of submission of the proposals and donor reports.

This intern position is expected to have close co-ordination within the Unit as well as Project Development Implementation Unit of the IOM Somalia Office.

Responsibilities and Accountabilities 
  • Research and communicate donor priorities and funding opportunities in the CBMM and CT and propose the development of new projects that correspond to the identified needs.
  • Assist the project officers and manager to design and develop new projects covering CBMM and CT in close coordination with Project Development and Implementation Unit, Resource Management Officer (RMO), field offices, donors, and partner institutions.
  • Ensure organisational procedure of concept note / proposal submission by regularly updating the tracking tools that enables the Unit to monitor development, endorsement and final submission of concept notes and project proposals as well as project code issuance.
  • In co-ordination with Programme Assistant – Communication & Reporting and Programme Manager, develop and regularly updates the tracking tools that enables the Unit to follow donor reports development, endorsement and final submission in a timely manner.
  • Assist the Unit in donor compliance of the given project by initiating the project opening meeting and disseminating the donor agreements.
  • In co-ordination with Programme Assistant – Communication & Reporting, contribute to monitoring of the programmes and assist Programme Manager in communication with and outreach to the various donors, technical level inter-agency and relevant co-ordination meetings; 
  • Ensure dissemination of key points of discussion from the donor meetings with the management of the IOM office and within the Unit.
  • Act as the Knowledge Management focal point for the Unit, ensuring archiving of electronic copies of the key documents.
  • Perform other duties as may be assigned.
Competencies

The candidate is expected to demonstrate the following technical and behavioural competencies 

Behavioural Accountability
  • Creates a respectful office environment free of harassment and retaliation, and promotes the prevention of sexual exploitation and abuse (PSEA) 
  • Accepts and gives constructive criticism 
  • Follows all relevant procedures, processes, and policies
  • Meets deadline, cost, and quality requirements for outputs 
  • Monitors own work to correct errors 
  • Takes responsibility for meeting commitments and for any shortcomings
Client Orientation 
  • Identifies the immediate and peripheral clients of own work 
  • Establishes and maintains effective working relationships with clients 
  • Identifies and monitors changes in the needs of clients, including donors, governments, and project beneficiaries 
  • Keeps clients informed of developments and setbacks
Continuous Learning 
  • Contributes to colleagues’ learning
  • Demonstrates interest in improving relevant skills 
  • Demonstrates interest in acquiring skills relevant to other functional areas 
  • Keeps abreast of developments in own professional area

Communication 
  • Actively shares relevant information 
  • Clearly communicates, and listens to feedback on, changing priorities and procedures 
  • Writes clearly and effectively, adapting wording and style to the intended audience
  • Listens effectively and communicates clearly, adapting delivery to the Audience
Creativity and Initiative
  • Actively seeks new ways of improving programmes or services 
  • Expands responsibilities while maintaining existing ones 
  • Persuades others to consider new ideas 
  • Proactively develops new ways to resolve problems
Planning and Organizing 
  • Sets clear and achievable goals consistent with agreed priorities for self and others 
  • Identifies priority activities and assignments for self 
  • Organizes and documents work to allow for planned and unplanned handovers 
  • Adjusts priorities and plans to achieve goals 
  • Allocates appropriate times and resources for own work and that of team Members
Professionalism
  • Masters subject matter related to responsibilities 
  • Identifies issues, opportunities, and risks central to responsibilities 
  • Incorporates gender-related needs, perspectives, and concerns, and promotes equal gender participation 
  • Persistent, calm, and polite in the face of challenges and stress 
  • Treats all colleagues with respect and dignity
  • Works effectively with people from different cultures by adapting to relevant cultural contexts 
  • Knowledgeable about and promotes IOM core mandate and migration Solutions

Teamwork
  • Actively contributes to an effective, collegial, and agreeable team environment 
  • Contributes to, and follows team objectives 
  • Gives credit where credit is due
  • Seeks input and feedback from others
  • Actively supports and implements final group decisions
  • Takes joint responsibility for team’s work
Technological Awareness
  • Learns about developments in available technology 
  • Proactively identifies and advocates for cost-efficient technology solutions 
  • Understands applicability and limitation of technology and seeks to apply it to appropriate work
Resource Management 
  • Establishes realistic resource requirements to meet IOM needs
  • Identifies sources of and secures funding from external stakeholders to meet the needs of IOM
Technical 
  • Effectively applies knowledge of relevant project development theories and practices, and recognizes their application within existing IOM processes 
  • Anticipates and understands internal and external issues and opportunities that may impact the programme landscape of IOM
  • Understanding in problem-tree analysis and logical framework approach is considered as an asset.
Education and Experience 
  • University degree in International Relations, International Law or Social Science.
  • Advanced University degree in the subject related to migration management, immigration and border management or counter-trafficking is considered as an asset.
  • Good command of computers: Microsoft Office (Words, Excel, Outlook) and Internet.
Languages Required
  • English Fluent (written and spoken) 
  • Somali Advantageous
How to Apply:

Method of Application: 

Interested candidates should submit CV and a cover letter indicating the Vacancy Notice Number, with three professional references and contacts (email or telephone) to the:

International Organization for Migration (IOM) 

Somalia Coordinating office in Nairobi 
Human Resources Department, 
Gitanga Groove, off Gitanga Road 
P.O. Box 1810 – 00606 
Nairobi

Or send by email to: [email protected]

Closing date: 14 October 2013

Only short-listed applicants will be contacted

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