Administrative Assistant at Innovations Poverty Action

On Thursday, November 7th, 2013

Deadline to Apply: 27th November 2013

Start Date: 15th December 2013
Location: Nairobi, with flexibility to travel within Nairobi County, and occasionally to other parts of Kenya.

About Innovations for Poverty Action: Innovations for Poverty Action (IPA) is a non-profit research organization that creates and evaluates approaches to solving development problems and disseminates information about what works and what does not to policymakers, practitioners, investors and donors around the world.

About Evidence Action: Evidence Action is assuming management and growth responsibility for two programs tested and incubated at Innovations for Poverty Action that are currently making a difference in the lives of millions of people in Africa and Asia: the Deworm the World Initiative (DTW) and Dispensers for Safe Water Initiative (DSW). 

Evidence Action scales proven development interventions and crafts resilient business models for long run success.

Description of Work: The Administrative Assistant will assist the DSW & DTW projects Office Administrator with general administrative duties. 
These include, but are not limited to
  • Handling reception duties such as receiving visitors and answering calls
  • Handling incoming and outgoing mail and parcels
  • Taking note of office supplies stock levels and making orders when necessary
  • Assisting the Office Administrator with travel logistics e.g. flight bookings, accommodation
  • Supporting the Office Administrator with preparation of payments to vendors
  • Assisting in facilitating events and workshop logistics
Work duration: 
The successful applicant will initially be hired for 3 months on probation basis. 
If he / she demonstrates consistent exceptional abilities and work performance he / she may be considered for a more long term placement, with the same project.

Academic Qualifications and work experience: 
It is preferred that the candidate has obtained at least a college diploma preferably in Business Administration or a related field. 
The candidate should also have at least 1 year relevant job experience.

Professional / Technical Skills:  
  • Typing of at least 50 WPM, 
  • knowledge of general office machinery and telephone system and 
  • familiarity with Microsoft Office software, especially Word and Excel
Other Qualities and Attributes:  
  • Ability to work with minimum supervision, 
  • very keen attention to detail, 
  • ability to handle confidential information with discretion, 
  • ability to work flexible hours (tentatively 10am to 7pm and periodically on weekends) and
  • excited to work in a high performance environment
To apply:  
Please send a cover letter and detailed CV, 3 references, daytime phone number(s), and email address. 
Your CV should include details about your academic qualifications and any relevant work experience.
Applications can be submitted to any of our branch offices, 
or by email to [email protected] ,
or by post office using P.O Box 373, Busia area code 50400 Kenya. 
If you submit by email, please ensure that the subject line reads: “ADMINISTRATIVE ASSISTANT” REF NO: EA-2013-11-01. 
Only short-listed candidates will be contacted by phone and email for an interview. 
Applicants are encouraged to apply early, as applications will be reviewed on a ROLLING BASIS
Disclaimer: The above statements are intended to describe the general nature and level of the work being performed by the EA-Administrative Assistant. The statements are not intended to be an exhaustive list of all possible duties, tasks, and responsibilities. Management reserves the right to amend and change responsibilities to meet organizational needs as necessary. Please note that IPA will never request any form of payment from an applicant. Applicants are encouraged to confirm the information listed above with IPA prior to releasing any extensive personal information to the organization. Please direct questions to [email protected]
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