Executive Assistant at Techno Brain

On Tuesday, November 12th, 2013

Techno Brain, an ISO 9001: 2008 certified & CMMI Level 3 Company, is Africa’s leading custom software application provider. 

Techno Brain offers innovative software solutions to Government, NGO, and large Private organizations. 
Due to the recent expansions Techno Brain seeks to recruit an excellent Executive Assistant for our Director, Sales to be based in Kenya.
 

Duties and Responsibilities:

  • The candidate must have a background in Sales Coordination.
  • Manage client relationships and client retention.
  • Give presentations, Seminars and briefings to clients as and when required.
  • Doing customer satisfaction survey and giving the inputs to the Director of Sales.
  • Analyzing the market trends based on customer feedback and update Sales Director about the same.
  • Be very familiar with the latest technologies and products.
  • Use software tools on the desktop to track client contact information, communication with potential clients, and other sales-related functions.
  • Remain up to date on all key issues, tasks, results and efforts required of the executive and the company and provide support to ensure all are achieved on time or ahead of schedule and in a professional and quality-focused manner.
  • Serves as the initial phone contact for the department executives and interacts with clients on the Director’s behalf.
  • Maintains highly confidential information and files and is responsible for time sensitive material.
  • Prepares routine and complex correspondence, reports and presentations often using the most advanced office technology including word processing, graphics and spreadsheets.
  • Researches, analyzes and compiles data and figures for presentations and proposals including financial statements.
  • Organizes and maintains file system files, correspondence, and records as well as expedites the work flow.
  • Reviews email of executive to prioritize when Sales Director is traveling, ensuring critical issues are addressed in a timely manner.
  • Maintains calendars, schedules appointments and coordinates arrangements for meetings, conferences and travel.
  • Prepares agendas, reserves and prepares facilities, and records minutes of meetings
Required Experience
  • Bachelor’s Degree or Diploma in Sales and Marketing and/or Administration.
  • Must be 25-30yrs with least 2 years of corporate administrative support experience for a senior level executive.
  • Flexible and capable of infrequently working extended hours and weekends with availability to be on-call if needed.
  • Superior judgment with confidential material.
  • Excellent oral, written and interpersonal skills.
  • Dynamic, high energy personality with impeccable composure
  • Positive “can do” attitude.
  • Effectively anticipate needs and issues and able to provide solutions.
  • Aptitude to work well in a fast-paced, dynamic environment.
  • Detail oriented, ability to multi-task, prioritize and execute multiple concurrent activities with competence.
  • Experience in a fast paced IT or Tech firm is an advantage.
  • Working Knowledge MS Office skills, Outlook/Excel/Power Pointt
  • Should be efficient, self-motivated organized, a good communicator.
If you meet the above requirements please email your CV to [email protected] by Wednesday 20th November 2013 indicating your current and expected remuneration.
Applications without salary details shall not be considered.
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