Finance Support Assistant & Cashier at HelpAge International

On Wednesday, November 6th, 2013

HelpAge International is a global network of not-for-profit organizations with a vision of a world where older people fulfill their potential to lead active, dignified, healthy and secure lives. 

To facilitate this and in service to the older people, we seek to fill below vacancy.
Job Title: Finance Support Assistant & Cashier
Department: Finance & Admin
Location: Lodwar, Kenya
 
Reporting to: Finance & Administration Assistant – HSNP

Key relations: 

  • HSNP SPR Manager,
  • Social Protection Rights Coordinator
  • Assistant Social Protection Rights Coordinator
  • Field officers
  • Data Management Officer
  • Learning Programme Officer
  • Programme Assistant,
  • Regional Development Centre staff
Background:
The Hunger Safety Net Programme (HSNP) is a long term social protection programme in Kenya funded by UKaid through the Department for international Development, AusAID and in partnership with the ministry for Development of Northern Kenya and other Arid Lands. 
The aim is to reduce extreme poverty; vulnerability and hunger and also develop a national social protection framework in Kenya. 
The programmes aims to achieve its objectives by delivering long-term guaranteed cash transfers to extremely poor and vulnerable households to improve access to food, protect assets and reduce the impact of shocks.
HelpAge is one of the consultants that was mandated to deliver the social protection rights component in the just completed phase 1 of the HSNP programme and has been contracted to deliver the social protection rights component in phase 2 which will run from 2012 to 2017. 
The programme is being implemented in Wajir, Mandera, Marsabit and Turkana districts with HelpAge’s role in the programme being to promote the realization of rights of programme beneficiaries and the rights of the wider communities in all the four counties. 
It is expected that HelpAge will work with government institutions and other stakeholders to realise its objectives and ultimately handover its responsibilities to the government to ensure a sustainable rights based grievance mechanism.
Objective of Social Protection Rights Component
The objective of the Social Protection Rights project is to inform potential participants of their rights to participate in the Hunger Safety Net Programme (HSNP) and to provide a vehicle for addressing complaints and grievances that arise in the implementation process. 
Further to this the programme will purpose to realise the rights of the communities in these counties.

Overall Job Purpose

The overall purpose of this position is to support the facilitation of all administrative and logistics work at Lodwar HSNP office and ensure documentation is done in a systematic manner.
 
Responsibilities:
 
Administration:
  • Preparations of relevant programme reports and submit to finance and admin assistant.
  • Maintain effective communication between the office and other stakeholders for mutual understanding.
  • Assist in making traveling arrangements for visitors and staff’s visiting Lodwar e.g. Airport pickups, accommodation.
  • Facilitating petty cash payment processes.
  • Maintenance of the proper filing system for finance and administrative records and documents
  • Support in preparation for Monthly financial reports.
  • Support the Finance and Admin Assistant in the implementation of finance and admin functions according to Donor and HelpAge standards and guidelines.
Logistics:
  • Monitoring security concerns to ensure staff safety and security during program implementation together with organization’s assets, in coordination with the site Coordinator and Finance & Admin assistant.
  • Ensure cleanliness in the office, stores and the compound in general
  • Preparation of monthly inventory reports.
  • Receive approved fuel vouchers and witness the fueling of vehicles in a station.
  • Help to tally the fuel consumption of the vehicles and mileage for payment with tracking of vehicle fuel consumption.
  • Maintaining and cleaning of computers, Laptops and other machines at HelpAge Lodwar office.
  • Support field officers and Regional visitors in documentation.
  • Any other duty as assigned to him/her from time to time.
Personal specifications:
  • A Diploma in Business Administration/ CPA 1 or KATC final with previous experience will be considered.
  • Computer skills ( MS Word, Excel, Outlook etc)
  • 3 years experience in a Administration and Finance office
  • Fluency in English and Kiswahili
  • Ability to work under pressure
  • Cultural sensitivity
  • Team player
Knowledge/Skills:
  • Strong interpersonal and communication skills.
  • Team player skills
  • Excellent time management skills
Desirable:
  • Previous NGO working experience
To apply for this position, please send an updated CV and covering letter, explaining how you meet the criteria for this role to the Regional Human Resource Coordinator on [email protected] by 12 November, 2013, clearly indicating the position you are applying for on the subject of your email.
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