Human Resources and Administration Officer at Habitat for Humanity Kenya

On Wednesday, November 13th, 2013

Habitat for Humanity Kenya wishes to recruit a qualified and experienced

Human Resources and Administration Officer

Reports To: Finance and Administration Manager
Location: National Office – Nairobi
  • Assist the Finance and Administration Manager in the administrative management of the talent pool within HFH Kenya
  • Ensuring that staff receive administrative and HR support and assistance as they implement the mission and vision of the organization of ensuring that every person has a decent place to live in.

Relationship with Other Departments

  • All departments and staff
Human Resource Management
  • In consultation with departmental heads, assist in the development of detailed job descriptions and the recruitment of new or replacement positions in the organization.
  • Oversee the entire recruitment process once approval for recruitment has been issued. This will include placement of the adverts, receiving of applications, first level short listing and forwarding the same to the relevant departmental head(s) for the final short listing, contacting candidates and organizing interviews and seeking for references of successful candidates.
  • Manage and provide direction to staff with respect to general personnel policies and procedures.
  • Develop implements and maintain policies, procedures and programs in order to assure cohesiveness and effectiveness.
  • Under the direction of the Finance and administration manager and regional human resource department, manage the design, implementation and administration of compensation programs including job evaluations and salary reviews and administration.
  • Prepare orientation materials for new staff coming into the organization and organize for their detailed orientation into the organization.
  • Maintain the files of all staff, ensuring that they have all the relevant documentation.
  • Working with departmental heads, ensure that regular performance reviews are done and filing the same in the relevant staff files.
  • Working with departmental heads, identify training opportunities for staff and facilitate the training of the same through sourcing for qualified trainers and institutions.
  • Working with departmental heads, identify areas for further training for staff, track the training received and its application in enabling the organization achieve its mandate
  • Maintain leave schedules for staff, ensuring that staff take leave when due.
  • Ensure that both National and Regional Office staff have all facilities they need to effectively carry out their duties.
  • Specifically, receive and work with the procurement committee and the finance department to ensure timely purchase of supplies and services needed for the proper running of the organization.
  • Keeping accurate records of minutes and other reports of the management and working committees.
  • Manage official communication for the organization ensuring timely communication within and without the organization
  • Support the Administrative and RDC office in handling the logistics and itineraries of all official functions of the organization staff and the board.

  • Minimum education: Degree in Human Resource Management
  • Registration with IHRM preferred
Knowledge, Skills & Abilities Required
Technical skills
  • Professional skills in running the HR & Admin functions
  • Computer skills
  • Ability to manage large volumes of work, work long hours and weekends.
  • Should possess excellent organizational skills.
Analytic skills
  • Decision making & problem solving
Interpersonal and Behavioural competencies:
  • Have excellent public relations skills.
  • Able to relate well to others and use interpersonal skills to achieve desired objectives;
  • Able to influence the behaviour and decisions of people on matters concerning recruitment and other personnel or individual issues;
  • Able to cope with change, to be flexible and to handle uncertainty;
  • Able to make sense of issues, identify and solve problems and ‘think on one’s feet’;
  • Focus on achieving results;
  • Able to maintain appropriately directed energy and stamina, to exercise self-control and to learn new behaviours;
  • Able to communicate well, orally and on paper
  • Ability to work under pressure.
  • Healthy, physique,
  • Able to give counseling to the employees
  • At least 4 (Four) years experience administration and HR management in a busy office ,preferably an international NGO
Other Information
  • Flexibility – frequent travel to the regions
  • Have interests in learning new environments, duties and tasks.
Interested and qualified persons are requested to send their applications together with detailed C.V and copies of certificates and other testimonials to:
Applications to be received by 22 November 2013.
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  1. james njoroge says:

    I am a fresh graduate in higher diploma in human resources management from kenya national examination council,do you offer internship to HRM graduates.

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