Logistics Intern at International Rescue Committee (IRC)

On Monday, November 4th, 2013
Supervisor: Logistics Officer
Country Program: Somalia
Location: Nairobi
Background
The International Rescue Committee (IRC) responds to the world’s worst humanitarian crises and helps people to survive and rebuild their lives. 

Founded in 1933 at the request of Albert Einstein, the IRC offers lifesaving care and life-changing assistance to refugees forced to flee from war or disaster. 

At work today in over 40 countries and 22 U.S. cities, we restore safety, dignity and hope to millions who are uprooted and struggling to endure. The IRC leads the way from harm to home.
The IRC has been working in Somalia since 2006, providing essential services to conflict and disaster affected communities. 
The IRC has been operational in Central Somalia (Mudug and Galgaduud), Mogadishu and Puntland regions implementing interventions in the areas of livelihood, WASH, Governance, protection and primary health reaching out to more than 250,000 conflict and drought affected Somalis.

Scope of Work
The key objective of the Logistics Intern is to record and maintain proper records of all IRC assets, to monitor their movement and issuing and assessing their status.
He / She will also be involved in preparation of shipments to the field sites in Somalia and photocopying all logistics documents.

Specific Responsibilities

  • To maintain and record all IRC Assets.
  • Monitoring the movement of assets in Logistics (Assets returned to IRC).
  • Updating the assets records according to their movements (Issuing, returning or temporal use).
  • Assessing assets status and report accordingly i.e. serviceable, damaged or unserviceable).
  • To photocopy logistics/finance documents.
  • Monthly report on the assets.
  • Assisting in receiving items in Nairobi.
  • To maintain and update assets register.
  • Assist in preparation of logistics reports.
  • Routine communication, coordination and planning with the relevant requesting staff/programs regarding the order and delivery of supplies.
  • Provide on-time, standard monthly reports to direct supervisor and the Logistics officer.
  • Provide a weekly plan and report to direct supervisor and logistics officer.
  • Generate and/or maintain comprehensive price list for all different supplies and services used by IRC Programs.
  • Circulate the comprehensive updated price list to all Heads of departments every month.
  • Produce routine cash/payment projections and commitment details for Logistics Officer.
  • Produce routine purchase status reports and share with all heads of departments.
  • File procurement documents from PRs until point of close per grant.
  • Prepare payment requests to Finance.
  • Update the ProLog procurement model.
Required Qualifications
  • Diploma in Purchasing and Supplies Management from a recognized institution.
  • Experience in management, supplies or related field.
  • Basic computer skills.
  • Good communication in English.
Required Competencies
  • Excellent oral and written communication in English and Kiswahili
  • Team player and Flexible
  • Honest and strong professional conduct
  • Well organized and able to multi-task
  • To be a self starter with minimum supervision
Deadline for applications: 8th November 2013
Sending applications: Interested candidates are requested to send their application and CV to the email Address: [email protected] with the subject line as IRC Somalia Jobs – Application for the position of Logistics Intern
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