Office Secretary at Rob’s Magic
Location: Nairobi
Nature of Job:
- Carryout filling, bookkeeping and scheduling of events and appointments accordingly or as delegated.
- Handling of Imports and Exports documentations.
- Maintain a pleasant appearance of the reception area and/or lobby.
- Take messages and make sure they get to the appropriate employees.
- Direct people to appropriate waiting areas, offices or conference rooms
- Accept and sign for packages and distribute mail appropriately.
- Oversee office deliveries to respective addresses locally and internationally.
Personal Attributes
The incumbent must demonstrate the following personal attributes:
- must be a quick learner to understand the nature of the business.
- able to handle difficult situations such as customer complaints.
- must have positive energy and attitude always.
- be honest, courteous and trustworthy.
- be respectful but firm when dealing with difficult customers.
- demonstrate sound work ethics and stay calm under pressure.
- must have good communication skills.
- be efficient, well organized and understand business principles.
Minimum Qualifications
- Must have experience in preparing, tracking and registering Imports and Exports documentations.
- Must know how to use a typewriter.
- Excellent computer knowledge for communication and document processing especially skills on MS-Office packages (i.e. WORD, EXCEL, POWERPOINT).
- Relevant experience and/or qualification in administration and front office management.
- Good record keeping, filing, communication and document tracking.
Send your CV and Cover Letter to: jobs@robsmagic.com
Expiry of this advert – 23/11/2013
