Administrator at Médecins Sans Frontières (MSF)

On Wednesday, February 19th, 2014
Médecins Sans Frontières (MSF) is an international, humanitarian, non – governmental organisation providing assistance to people in need as a result of natural and man-made disasters, irrespective of race, religion, ideology or politics.
MSF Switzerland (MSF-CH) is currently seeking to employ a qualified candidate for the following position:
Job Vacancy: Administrator
Start date: asap
Type of contract: 1 year fixed term contract with possibility of extension
Location: Juba Coordination office (with visits to the projects)

Scope of Responsibilities

The administrator in the capital supports an effective and progressive Human Resource Management
(HRM) organisation in collaboration with the Human Resource Coordinator. 
She/He is responsible to promote qualitative aspects of administration for all issues regarding international staff in the mission, and domestic staff at coordination level.
  • Implements MSFCH policies and develops management procedures and tools
  • Participates to HRM structures and administrative matters with HR Coordinator
  • Ensures strict compliance with MSF guidelines, standards, policies and procedures for the mission
  • Supervises all movement of personnel and all related formalities
  • Oversees visa application/renewal process for international staff
  • Works closely with Finance Department on per diem preparation for international staff
  • Ensures proper accommodation facilities for international staff, maintenance and related services
  • Ensures files and databases are up to date at all time
  • Participates in the preparation of budgets
  • Makes sure staffing is adequate in the admin department to respond to operational needs
  • Supervises administrative assistant and manages team of cooks and cleaners
  • Ensures and applies a qualitative recruitment process when needed
  • Ensures regular meetings and acts as a source of information to the HR coordinator
Recruitment criteria
  • Degree or Higher Diploma in Business Administration from a recognized institution
  • Minimum 2 years relevant experience with demonstrated skills administration
  • Excellent computer skills
  • Excellent command of written and spoken English
  • Management/Supervisory skills
  • NGO experience will be an added value
Personal Qualities
  • Open-mind person with very good organizational, negotiation, problem solving, leadership and communication skills
  • Ability to listen, diplomatic, service and solution oriented
  • Flexibility, ability to work in a multi-disciplinary and multi-cultural environment
  • Able to work to strict deadlines and under pressure
  • Good team player
Interested candidates are invited to submit their application letter and a detailed CV to the HR department at MSF Switzerland via email [email protected] latest by 28/02/2014 at close of business 5pm. 
Short-listed candidates will be invited to an interview.
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