Accountant – Staff Accounts IRS at ILRI

On Monday, June 16th, 2014

INTERNATIONAL LIVESTOCK RESEARCH INSTITUTE

A member Center of the CGIAR Consortium

POSITION ANNOUNCEMENT

Accountant – Staff Accounts IRS

REF: ACIRS/FIN/06/14

ILRI seeks to recruit an Accountant to manage Internationally Recruited staff accounts and actively support implementation of ERP system.

ILRI works to enhance the roles livestock play in pathways out of poverty in developing countries. ILRI is a member of the Consultative Group on International Agricultural Research (CGIAR) Consortium, a global research partnership of 15 centers working with many partners for a food-secure future. ILRI has two main campuses in East Africa and other hubs in West and southern Africa and South and Southeast Asia. www.ilri.org.

The Centre’s headquarters are located in Nairobi, Kenya, and research is conducted in 31 countries in Africa, Asia and Latin America. We are supported by the Consultative Group on International Agricultural Research (CGIAR) and receive funding from over 50 different donors.

CGIAR is a global agricultural research partnership for a food-secure future. Its science is carried out by 15 research centres that are members of the CGIAR Consortium in collaboration with hundreds of partner organizations. www.cgiar.org

Responsibilities

  • Checking/Reviewing and journalizing of Internationally Recruited Staff (IRS) Travel Expense Reports (TERs) and Project/workshop expenditure reports;
  • Reviewing/checking the accuracy of IRS Travel Authorizations (TAs) and project Advances requests (PARs) and staff account status before Payment;
  • Reconcile all IRS staff accounts and ensure they are up to date. Ensure all amounts owed to or by staff are paid or accounted for promptly;
  • Carry out monthly aging routine for IRS personal Accounts and make relevant recommendations;
  • Prepare and forward to payroll Unit the monthly IRS staff payroll deductions schedule;
  • Carry out monthly allocation of IRS personal Accounts and ensure relevant adjustment journals are passed;
  • Facilitate IRS staff to access their personal accounts online. Follow up with the system support team on system improvements and trouble shooting. Ensure timely response to staff queries;
  • Update IRS staff personal Accounts listing in the system. Opening personal accounts for new staff on time and immediate closure of accounts for separated staff upon payment of final retention balance;
  • Coordinate day to day management of IRS travel Insurance. Facilitate issuance of annual travel insurance cards to staff at the start of every calendar year;
  • Assume day to day management of staff accounts function in the absence of the alternate staff Accountant.
  • Actively participate in ERP roll-out and support cross team working before, during and after implementation of the new ERP System.

Requirements

  • Bachelor’s Degree in Accounting;
  • Full accounting qualifications- CPA (K);
  • Minimum of two years of relevant working experience;
  • Good personal organizational skills, accuracy and attention to detail;
  • Good communication and interpersonal skills;
  • Highly effective multi-tasking skills, with ability to coordinate, prioritize and organize workload and meet deadlines.

Terms of appointment:

This is a Nationally Recruited Staff (NRS) positions based at ILRI’s Nairobi campus and is for a

2 years’ contract period.

Job level and salary:

This position is job level 2B with a starting salary of KES83,606 per month. In addition ILRI

currently offers medical insurance for staff and dependents, Life insurance, Pension at 12.5%

employers contribution, Annual holiday entitlement of 30 days+ public holidays within ILRI’s

National Recruited Staff Scheme.

How to apply:

Applicants should send a cover letter and CV explaining their interest in the position, what they can bring to the job and the names and addresses (including telephone and email) of three referees who are knowledgeable about the candidate’s professional qualifications and work experience to the Human Resources Director through our recruitment portal:

http://ilri.simplicant.com/ before 16 June 2014. The position title and reference

number REF: ACIRS/FIN/06/14 should be clearly marked on the subject line of the online

To find out more about ILRI, visit our websites at http://www.ilri.org

To find out more about working at ILRI visit our website at http://www.ilri.org/ilricrowd/

ILRI is an equal opportunity employer

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