Administrative Officer – NOA at United Nations Children’s Fund (UNICEF)

On Thursday, June 26th, 2014

Eastern and Southern Africa Regional Office


Vacancy Announcement
“KCO/ADM/2014-021”

Duty Station: Nairobi

Post: Administrative Officer – NOA

Type of Contract: Fixed Term

Reference # KCO14096

Date of Issue: 20 June 2014

Closing Date: 04 July 2014

Applications are hereby invited from suitably qualified candidates to fill the above Fixed Term position in the Administration Section of UNICEF Kenya Country Office (KCO).

Purpose of the Post: Under the close supervision of the Administrative Specialist, assists in the management of all administrative services including travel and transport for KCO, both Nairobi and Zonal offices.

Major Duties and Responsibilities:

  • Reviews all travel requests for budgetary provisions, undertakes travel arrangements, (i.e., tickets, visas, hotels, per Diem). Issues travel authorizations confirming accuracy of information for signature of supervisor;  
  • Supervises transport services, by ensuring a schedule for use of vehicles, reviews reports on use of petrol, mileage, driver overtime records, and maintenance services;
  • Supervises and if need be undertakes all administrative arrangements for meetings, workshops, seminars and visitors by coordinating transportation, hotel accommodations, conference room reservations and audio-visual equipment, as required;
  • In consultation with the supervisor, the incumbent also organises training/awareness sessions for administrative staff in zonal offices on UNICEF rules and practices in terms of travel, transport and meetings management. Briefs all staff on all policies and procedures covering official travel;
  • Briefs and assists arriving and departing staff on basic administrative procedures and requirements, (i.e., shipment and insurance of personal effects, liability claims, as well as in identification, arrangement and selection of staff housing);
  • Reviews all contractual arrangements with travel/transport/courier service providers to ensure that the terms and conditions of all contracts are being adhered to by the suppliers of services. Proposes to the supervisor any changes that may be required;
  • Keeps the supervisor abreast of potential problem areas, and identifies and recommends solutions. 
  • Prepares reports and correspondence on administrative matters;
  • Any other tasks as defined by supervisor.
Required Qualifications: University degree in social sciences, business management, administration, finance or any other relevant field of discipline.

Experience:

  • One year of practical professional work experience in the field of general office administration, especially in the areas of transportation management, travel, customs and protocol arrangements.
  • Experience in an international organization is desirable.
Language: 
  • Fluency in English and another UN language required.
  • Knowledge of the local working language of the duty station is an asset.
Competencies:
 
i) Core Values (Required)
  • Commitment
  • Diversity and Inclusion
  • Integrity
ii) Core Competencies (Required)
  • Communication [Level I] 
  • Working with People  [Level I]
  • Drive for Results [ Level II]
iii) Functional Competencies (Required)
  • Analyzing [Level I]
  • Applying Technical Expertise [Level II]  
  • Following Instructions and Procedures [Level II]  
  • Planning and Organizing [Level II]  
Interested and suitable candidates should ensure they forward their applications along with their curriculum vitae, P11 Form (internal candidates should attach copies of their last two Performance Evaluation Reports), to:

The Human Resources Manager
UNICEF Kenya Country Office
Email address: [email protected]

Please indicate Reference No. “KCO/ADM/2014-021” in the email subject.

“Qualified female candidates are encouraged to apply”

Zero tolerance for sexual exploitation and abuse
UNICEF is a smoke-free environment
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