Field Logistics and Administration Assistant at Handicap International
Responsible to: Field Logistician – Dadaab
Location: Dadaab
Closing Date: 11th July, 2014
The Position: Under the responsibility of the Field Logistician and with functional links with the Field Administrator, the Field Logistics and Administration Assistant will assist in the smooth running of the logistic activities and in the management of accounts and cash flow in compliance with Handicap International’s internal regulations.
He/she will be responible for :-
1. Guaranteeing that the accounts are kept in good order by
- Temporarily representing the Field Administrator when he/she is away on business or on leave.
- Assisting the Field Administrator in period-end closing procedures.
- Disbursing payments on behalf of HI in field station level.
- Making sure that the cash box has enough cash so as to ensure continuous support to project activities
3. Carrying out general administrative duties
- Monitoring deductions of annual leave and other absences.
- Drawing up all temporary and casual employment contracts for validation
4. Continuous updating of Purchase Service Request (PSR) Monitoring Chart
- Updating the purchase monitoring chart.
- Updating the supplier database.
5. Assisting in the procurement of goods and services
- Representing the Field Logistics Officer in his absence
- Participating in setting the procurement plan in collaboration with Field logistician and project staff.
6. Responsible for travel requirements,bookings and accommodation
7. Responsible for compound management
- Ensuring the general cleanliness of the compound
- Ensuring that all necessary repairs in the compound are done
8. Assisting in the implementation of the equipment and stores management and maintenance
9. Supervision, mentoring and training of the cleaners and gardener
Qualifications and skills required
- Diploma in Purchasing and Supplies with at least 2 years practical experience in logistics or any other relevant Diploma with at least 3 years practical experience in Logistics
- At least 2 years experience working with an International NGO
- Proven experience in cash management and general administrative duties
- Should possess the following attributes organization skills ,team player, communication, problem solving, innovative, attention to details and cost conscious
If you feel you are the right candidate for this position, kindly send your application along with an up-to-date CV and 3 referees with their current official contacts by email to recruit06@handicap-international.or.ke
The email subject line should be marked: “Application for Field Logistics and Admin Assistant – Dadaab position”
Handicap International is an Equal Opportunity Employer – Females and Persons with Disabilities are encouraged to apply
