Finance and Accounting Officer – Payables at ILRI

On Monday, June 16th, 2014

INTERNATIONAL LIVESTOCK RESEARCH INSTITUTE

A member Center of the CGIAR Consortium

POSITION ANNOUNCEMENT

Finance and Accounting Officer – Payables

REF: FAO/FIN/06/14

ILRI seeks to recruit a Finance and Accounting Officer to manage accounts payables (AP) Subledger as well as support cross team working with upstream Units in Research and supply chain.

ILRI works to enhance the roles livestock play in pathways out of poverty in developing countries. ILRI is a member of the Consultative Group on International Agricultural Research (CGIAR) Consortium, a global research partnership of 15 centers working with many partners for a food-secure future. ILRI has two main campuses in East Africa and other hubs in West and

southern Africa and South and Southeast Asia. www.ilri.org

The Centre’s headquarters are located in Nairobi, Kenya, and research is conducted in 31 countries in Africa, Asia and Latin America. We are supported by the Consultative Group on International Agricultural Research (CGIAR) and receive funding from over 50 different donors.

CGIAR is a global agricultural research partnership for a food-secure future. Its science is carried out by 15 research centres that are members of the CGIAR Consortium in collaboration with hundreds of partner organizations. www.cgiar.org.

Responsibilities

  • Review all payables journals before posting;
  • Approve supplier invoices for payment;
  • Review and verify payments prior to approval;
  • Ensure suppliers’ accounts are up to date with valid balances before approving reconciliations;
  • Review creditors aging analysis monthly and take appropriate action;
  • Review payables accruals including retention account monthly;
  • Review tax returns and ensure they are filed on time;
  • Ensure VAT exemption application and submission to/from KRA to suppliers is made on time. Ensure VAT schedule and reconciliation are timely updated and appropriate action taken;
  • Carry out quarterly performance review of the Direct reports;
  • Participate in vendor prequalification process. Oversee financial due diligence. Ensure that the vendor list in the system is updated with the appointed vendors including their bank details;
  • Ensure all online payments platforms are up to date. Carry out regular reviews to ensure system effectiveness and security;
  • Actively participate in ERP roll-out and support cross team working before, during and after implementation of the new ERP System.

Requirements

  • Bachelor’s Degree in Accounting;
  • Full accounting qualifications- CPA (K) or ACCA;
  • Minimum of five years of relevant working experience;
  • Good personal organizational skills, accuracy and attention to detail;
  • Good communication and interpersonal skills;
  • Highly effective multi-tasking skills, with ability to coordinate, prioritize and organize workload and meet deadlines.

Terms of appointment:

This is a Nationally Recruited Staff (NRS) positions based at ILRI’s Nairobi campus and is for a 2 years’ contract period.

Job level and salary:

This position is job level 3A with a starting salary of KES173,617 per month. In addition ILRI currently offers medical insurance for staff and dependents, Life insurance, Pension at 12.5% employers contribution, Annual holiday entitlement of 30 days+ public holidays within ILRI’s National Recruited Staff Scheme.

How to apply:

Applicants should send a cover letter and CV explaining their interest in the position, what they can bring to the job and the names and addresses (including telephone and email) of three referees who are knowledgeable about the candidate’s professional qualifications and work experience to the Human Resources Director through our recruitment portal:

http://ilri.simplicant.com/ before 16 June 2014. The position title and reference number REF: FAO/FIN/06/14 should be clearly marked on the subject line of the online

To find out more about ILRI, visit our websites at http://www.ilri.org

To find out more about working at ILRI visit our website at http://www.ilri.org/ilricrowd/

ILRI is an equal opportunity employer

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