ICT Assistants, Administrative Assistants, Data Centre Officer, Data Processing Assistants, Education Officer, Child Protection Specialist at United Nations Children’s Fund (UNICEF)
“KCO/ICT/2014-023Duty Station: Nairobi
Post: ICT Assistant – GS6
Purpose of the Post: Under the supervision of the ICT Officer the ICT Assistant is to provide technical, operational and procedural support and end-user services in the implementation, maintenance and improvement of information technology systems, procedures and activities of the office, in accordance with the ICT work plan, consistent with the Country Programme Management Plan. Conduct training and assessment of support desk for best performance.
Major Duties and Responsibilities:
- The productivity and effectiveness of the office work. Promote the productivity and effectiveness of the ICT support services by executing relevant ICT Work Plan tasks. Support the office’s information technology needs through rollout of end-user devices and ICT tools to meet the local office requirements;
- Effective customer support and training. Ensure effective customer support in the area of information technology and telecommunications by providing computer training, orientation as well as troubleshooting and ad-hoc technical assistance to users. Provide orientation and training to outsourced personnel in the area of customer support with ICT tools;
- Provide Video Conference and Collaboration Services Provide support to senior staff with VC and Teleconference services. Improve overall communication and support services to programmes;
- The confidentiality, integrity and availability of the ICT system, Ensure all UNICEF ICT systems and assets maintain confidentiality, integrity and services are availability users to user. Monitor and support data security, data recovery and backup and restoration services to end-users;
- Support with Knowledge Management Enhance knowledge management through orientation to users in MIS systems, i.e. PCA database, share point and other corporate systems. Provide training in various MIS systems and local database. Provide support to ensure the accuracy and accessibility of data sources;
- Feedback and Advice: Provide feedback and advice to management and ICT staff, outsourced personnel on support services the office’s information management needs;
- ICT competency gap analysis and competency building assess the ICT competency requirements and gaps for the office and staff members. Plan and conduct ICT training programmes based on the gap analysis for all the staff for competency building of ICT function of the office; and
- Any other tasks as defined by supervisor.
- Six years of relevant work experience.
- At least three years’ experience in other technical areas, i.e network administration, and help desk support services, messaging and database administration.
- Experience in an International organization is desirable.
i) Core Values (Required)
- Commitment
- Diversity and Inclusion
- Integrity
- Communication [11]
- Drive for Results [11]
- Working With People [I1]
- Analysing [II]
- Applying Technical Expertise [II]
- Planning and Organizing [II]
- Following Instructions and Procedures [II]
UNICEF Kenya Country Office
Email address: kenyahrvacancies@unicef.org
Please indicate Reference No. “KCO/ICT/2014-023” in the email subject.
“Qualified female candidates are encouraged to apply”
United Nations Children’s Fund (UNICEF)
Vacancy Announcement
“KCO/ADM/2014-020”Duty Station: Nairobi
Posts: Administrative Assistant, GS-6
Date of Issue: 20 June 2014
Purpose of the Post: Under the general supervision of the Administrative Officer Assets, the incumbent performs administrative support functions, which includes receiving office equipment and supplies from suppliers, issuing office supplies to staff members and reconciling the stores records with actual supplies available.
The incumbent also captures and manages the Property, Premises and Equipment (PP&E) in VISION, generates IPSAS compliant reports, supervise the physical count by third parties, as well as supervising the maintenance of office buildings and equipment.
Major Duties and Responsibilities:
- Assists the Admin. Officer in Managing the ESARO and KCO (including 4 zonal offices) PP&E whose value is in excess of $3,000,000.00 by receiving new equipment from suppliers, ensures that the office equipment is properly tagged and inventories for easy identification and tracking the movement of equipment from one office to another using both the VISION PP&E module and the manual database for non-attractive items;
- Manages the office stores by receiving and issuing Office supplies for both KCO and ESARO and enters details of the receipts and issues on Bin cards. The value of the ESARO/KCO stores is approximately $150,000.00 per annum;
- Undertakes the Reconciliation of the balances in the bin cards with the actual balances of the stores items and based on the balances decides and recommends to the supervisor on the re-ordering levels based on the balances and the lead times;
- Coordinates and supervises the Stores physical stock take at least twice a year. The incumbent also organizes and oversees the physical verification exercise for KCO both Nairobi and zonal offices, ESARO non-expendable property and prepares reports highlighting any anomalies which may be noted during the physical stock take and verification exercises to the supervisor to the supervisor for corrective action to be undertaken immediately;
- Captures and updates office equipment details in VISION to reflect the actual location of office equipment and allocates equipment to staff whenever required in line with set criteria for eligibility;
- Monitors and supervises Office maintenance and maintenance of office equipment by contractors and certifies that the contractors have undertaken the job as required before payment is made;
- Coordinates the movements of staff to new office locations and ensures that all staff members have the relevant equipment/items to carry out their day to day assignments;
- Responsible for compiling list of items to be disposed of, submits to the supervisor for onward submission to the Local Property Survey Board.
- Follows-up on the final approval of PSB recommendations and supervise the disposal accordingly. If items are to be disposed of through public auction, the incumbent makes necessary arrangement for the auction to take place;
- Any other tasks as defined by supervisor.
- Possession of Kenya Certificate of secondary Education plus A Diploma in Management.
- Possession of a degree in Public/Business Administration will be an added advantage.
- At least six years progressive work experience working in a busy industry with major work being
- Administrative, stores and inventory management. Experience in usage of inventory and stores database software will be an added advantage.
- Fluency in both written and oral English and Kiswahili language.
- Knowledge of a second UN language is an asset.
- Commitment
- Diversity and Inclusion
- Integrity
- Communication [Level I]
- Working with People [Level II]
- Drive for Results [Level I]
- Analysing [II]
- Applying Technical Expertise [Level II]
- Following instructions and Procedures [Level II]
- Planning and Organizing [Level II]
UNICEF Kenya Country Office
Email address: kenyahrvacancies@unicef.org
Please indicate Reference No. “KCO/ADM/2014-020” in the email subject
“Qualified female candidates are encouraged to apply”
Eastern and Southern Africa Regional OfficeVacancy Announcement
“KCO/ADM/2014-017”Duty Station: Kisumu / Lodwar
Post: Administrative Assistant – GS6
Purpose of the Post: Under the direct guidance of the respective Chief Field Office, assists in the Coordination of all Administrative and Financial functions of the Kisumu and Lodwar Zonal offices.
Where necessary, technical guidance will be provided by Administrative and Finance Specialists, KCO.
Major Duties and Responsibilities:
1. Manage the admin and finance function of the zonal office.
- Negotiate contracts with local providers of services required by the office. This entails ensuring that all offices services including, telephones, fax, photocopying machines and office equipment are well maintained and are running smoothly at all times.
- Arranging for adequate office space and furniture for staff members and office maintenance services in a timely fashion and supervising the office cleaning services to provide effective operations support to the office.
- Overseeing the security of the office and ensuring that the office has adequate security for the entire building, property and staff in line with organizational policies/procedures.
- In this regard the staff members shall be the focal point for all security issues by liaising with the local UNDSS Field Officer on all security matters including Security Clearances.
- The staff members shall also ensure that the office is MOSS compliant by ensuring that the office is fitted with all MOSS equipment in line with the guidelines.
- Monitor contracts and alert Admin Section for timely renewal and provide feedback as necessary on the admin services availed;
5. Responsible to the Finance Manager in Nairobi for the banking and cash functions in the office. Maintains the office bank account and liaise with officials of local banks to obtain day-to-day information, and monitors changes in procedures and regulations, and matters pertaining to maintenance of office bank accounts.
Act as office cashier and custodian for the office petty cash, facilitate payments as per the guidance from KCO Finance Unit, ensure adequacy of supporting documents and correct coding, issue payments against approved payment requests. Maintain records pertaining to the petty cash payments with support documents. Coordinate with Finance Section for timely replenishment of petty cash following the defined procedures;
6. Prepares recurring reports as scheduled including the monthly expenditure reports (F149), ensures timely closure of the monthly accounts, ensures required documents and reports are forwarded to the Finance section on a timely basis for on-forwarding to HQ;
7. Provide guidance to staff on admin and finance related issues in line with the policies, supervise drivers and concerned ancillary staff to ensure effective office maintenance and other related admin services, draft correspondence of routine nature. Coordinate with Nairobi and local service providers to ensure timely operational services to the field office to support programme implementation; and
8. Any other tasks as defined by supervisor.
Required Qualifications:
- Completion of secondary education.
- Ability to operate calculator, computer (MS-Office such as Word, Excel and PowerPoint) or other machines used to maintain accounts.
- Additional commercial training in bookkeeping, business or accounting is desirable.
- Six years of general accounting/admin clerical experience.
- Completion of secondary education, preferably supplemented by technical or university courses in a field related to the work of the organization.
- Computer literacy and ability to effectively use standard office software, tools and technologies.
- Fluency in English.
- Knowledge of local language an asset.
- Good supervisory skills
- Good computer literacy especially Excel, Access and other accounting packages.
- Knowledge of Financial investigation skills, analysis and interpretation of figures
- Managing resources as a skill is necessary
- Judgment and analytical skills are required for better decision making
- Good communication skills.
- Commitment
- Diversity and Inclusion
- Integrity
- Communication [Level I]
- Working with People [Level II]
- Drive for Results [Level I]
- Analysing [II]
- Applying Technical Expertise [Level II]
- Following instructions and Procedures [Level II]
- Planning and Organizing [Level II]
UNICEF Kenya Country Office
Email address: kenyahrvacancies@unicef.org
Please indicate
Eastern and Southern Africa Regional OfficeVacancy Announcement
“KCO/OPS/2014-022”Duty Station: Nairobi
Post: Data Centre Officer – NOA
Date of Issue: 20 June 2014
Purpose of the Post: Under the general supervision of the Fund Monitoring Specialist, ensure all relevant VISION transactions are undertaken in line with the relevant requirements and according the expected SOPs.
Provide support to the unit in HACT implementation, with particular focus on Assessment/Assurance plans and their implementation.
Major Duties and Responsibilities:
- Provide pertinent technical input for the effective and efficient management of VISION transactions for the office ensuring accurate and consistent interpretation and application of VISION procedures implemented to support operational work of office;
- Manage and lead the VISION Hub/Data Processing Centre to ensure that timely, accurate transactions are provided in a proactive and client focused manner.
- Ensure all transactions are completed within appropriate timelines, with relevant feedback provided to requesting sections/units.
- Review work distribution within the Hub and provide supportive supervision role to the Hub to ensure effective functioning;
- Provide support to the Role Mapping Exercises/updating and VISA/Approval functions for the KCO office.
- Review transactions flow and recommend improvements to SOPs for improved efficiency;
- Coordinate with Quality Assurance Unit in ensuring that HACT Assurance Plans are prepared for KCO and monitor its implementation.
- Support review of assessment/assurance activities reports and coordinate with sections and IPs for compliance;
- Promote Vision Hub to be a Knowledge Lab for the KCO office.
- Identify issues concerning transactions and develop and support trainings/orientation sessions/clinics to enhance knowledge and use of Vision and its tools;
- Promote a team culture within the Hub that embodies client service and address issues arising out of transaction processing by coordinating with the concerned sections; carry out any other related tasks as assigned; and
- Any other tasks as defined by supervisor.
- One year of relevant experience, particularly in transaction processing and office management.
- Knowledge of SAP or office automation system.
- Fluency in English required.
- Knowledge of English and the local working language of the duty station is an asset.
- Commitment
- Diversity and Inclusion
- Integrity
- Communication [Level I]
- Drive for Result [Level II]
- Working With People [Level I]
- Analyzing [ LeveI ]
- Applying Technical Expertise [ Level II]
- Following Instructions and Procedures [Level II]
- Planning and Organizing [ Level II]
UNICEF Kenya Country Office
Email address: kenyahrvacancies@unicef.org
Please indicate Reference No. “KCO/OPS/2014-022” in the email subject.
“Qualified female candidates are encouraged to apply”
United Nations Children’s Fund (UNICEF)
“KCO/OPS/2014-018”
Duty Station: NairobiPost: Data Processing Assistant – GS6
Purpose of the Post: Data Processing Assistant is to provide VISION support for users (Programme section and Operations Colleagues) and zone levels, ensuring that all VISIONS related transactions are acted upon, reports generated as may be necessary, effective and efficient solutions are provided and incidents and queries on the system appropriately addressed.
Under the general supervision of Vision Officer, incumbent performs a variety of data information gathering, input and manipulation, report generation and dissemination using VISION.
Process program and operations related transactions in VISION using the correct transaction codes and related work processes accurately and timely in line with established SOPs;
- Analyse and review VISION transaction requests ensuring all supporting documentation and relevant information provided for processing transactions is in compliance with policies and procedures;
- Work with Quality Assurance Unit on HACT related functions, particularly in the area of coordinating assurance activities/program monitoring, and provide support to ESARO and KCO to become a knowledge lab; provide support for orientations/capacity building of colleagues on VISION;
- Respond (telephone, email) to requests/queries in relation to transactions promptly and provide trouble shooting functions as required. Ensure adequate record maintenance and monitoring of transactions and contribute to strengthening SOPs for transactions;
- Contribute to the analysis and preparation of reports by providing statistical information. Prepare background information for use in discussions by concerned sector with governments and other organizations;
- May be required to carry out specific administrative operational/control tasks for project/programme-operations activities; and
- Performs other related duties, as required.
- Completion of secondary education, preferably supplemented by technical or university courses in a field related to the work of the organization.
- Computer literacy and ability to effectively use standard office software, tools and technologies.
- Six years of progressively responsible clerical or administrative work, of which at least one year is closely related to support of programme activities.
- Preference will be given to those who have working experience with SAP or similar systems.
- Commitment
- Diversity and Inclusion
- Integrity
- Communication [Level I]
- Working with People [Level II]
- Drive for Results [Level I]
- Applying Technical Expertise [Level II]
- Following instructions and Procedures [Level II]
- Planning and Organizing [Level II]
UNICEF Kenya Country Office
Email address: kenyahrvacancies@unicef.org
Please indicate Reference No. “KCO/OPS/2014-018” in the email subject.
“Qualified female candidates are encouraged to apply”
“KCO/EDUC/2014-015”Duty Station: Nairobi
Posts: Education Officer, NO-B
Date of Issue: 20 June 2014
Purpose of the Post: Under the overall guidance of the Education specialist in Nairobi, the incumbent will support UNICEF’s education emergency response along with mainstreaming DRR and Peacebuilding education in Kenya.
Major Duties and Responsibilities:
Assist in Program Planning and implementation: Assist the Education specialist in planning and implementing emergency related program including EPRP (maintaining minimum level of preparedness and response to any emergencies happening in Kenya), DRR and Peace Education, support field offices in emergency planning and response.
Programming Monitoring and Management of Information: Monitor education in emergencies, DRR and Peace Education interventions and programs for refugee and Kenyan children, conduct regular field visits to monitor soft interventions as well as monitoring supply availability and its use. Coordinates with Cluster Information Management Officer/ UNHCR / UNICEF Field Offices and OCHA to collect updated information on the emergency situation, coverage and gaps.
Assisting Partnerships: Assist in expanding and further engaging education in emergencies, DRR and Peace Education partners to effectively respond to the humanitarian needs including national/local authorities, and national and international NGOs. Works closely with field offices and county directors’ offices in the disaster affected counties to ensure timely response, as well as with colleagues from other sectors such as WASH, child protection to establish synergy and program convergence on ground.
Supplies Planning and Management: Plan all supplies in the beginning of the year, including those required for prepositioning for any emergency response, maintain inventory record, distribution based on complete documentation, and replenishment, if required. Work closely with the Supply Section to ensure timely procurement and delivery of supplies.
Identifying Cross Cutting Issues: Ensure that cross-cutting issues including gender are identified and included in the education in emergencies response strategy in accordance with existing and emergent needs.
- Two years of professional work experience at national and international levels relevant to Education in Emergencies programmes.
- Experience working in the UN or other international development organization an asset.
- Fluency in English and another UN working language required.
- Knowledge of local working language of the duty station an asset.
- Commitment
- Diversity and Inclusion
- Integrity
- Communication [ Level II ]
- Working with People [Level I ]
- Drive for Results [Level I ]
- Formulating Strategies and Concepts [ Level I ]
- Analyzing [ Level II]
- Applying Technical Expertise [Level II ]
- Learning and Researching [Level II]
- Planning and Organizing [ Level II ]
UNICEF Kenya Country Office
Email address: kenyahrvacancies@unicef.org
Please indicate Reference No. “KCO/EDUC/2014-015” in the email subject.
“Qualified female candidates are encouraged to apply”
Duty Station:
NairobiPost: Child Protection Specialist, NO-C
Date of Issue: 20 June 2014
Purpose of the Post: Under the supervision of Child Protection Specialist/Social Welfare based in Nairobi, responsible for contributing to the development of a national child protection system that prevents and responds to violence, abuse and exploitation of children.
Major Duties and Responsibilities:
With specific emphasis on:
- Develop child protection projects/interventions focussing on harmful practices mainly FGM/C and child marriage abandonment strategies; be responsible for their planning, implementation, monitoring and evaluation. Work closely with program colleagues to ensure inclusion of relevant advocacy and service delivery activities for vulnerable groups in existing and new projects in other programme areas.
- Within UNICEF, and as required, contribute to raising additional funds by preparing proposals, briefing notes and concept notes and liaise with potential donors for the program.
- Spearhead building of partnerships with senior Government officials, none-state actors (such as NGOs, FBOs, CBOs), religious leaders, the private sector, other UN agencies, media, artists and celebrities, communities and young people to form positive social norms that ensure the formation of critical mass for the abandonment of harmful practices in Kenya and support implementation of laws, policies and programmes that protect children from harmful practices; strengthen coordination of efforts towards abandonment of harmful practices.
- Responsible to analyse existing information and data on harmful practices such as Female Genital Mutilation/Cutting (FGM/C) for advocacy, policy dialogue with Government, design of strategies and programme formulation aimed at accelerating abandonment of FGM/C; identify gaps in the abandonment efforts and devise ways to address; apply social norms change theory to programming to park off an abandonment movement in the country; ensure information is shared with the chief of section, senior management and other relevant colleagues on new developments regarding FGM/C abandonment efforts.
- Generate knowledge on child marriage in the country; provide technical support for the management and sharing of that knowledge; spearhead dialogue with Government and other stakeholders on child marriage; carry out field visits to carry out community conversations on child marriage and contribute these to national dialogue and efforts.
- In coordination and collaboration with Communication for Development (C4D), support the development of effective communication and information materials aimed at bringing about change in social and individual behaviour as well as in law and administrative.
- Carry out field assessment visits for evaluating the effectiveness of UNICEF interventions, identifying problems and proposing remedial solutions; and monitoring reporting systems for child protection, including useful indicators to monitor and evaluate national and county efforts for the abandonment of harmful practices.
- Assist in defining strategies for Child Protection actors using the social norms change in programming; lead capacity building of stakeholders on understanding social norms change and provide technical support for the national efforts to outline a national movement towards abandonment of harmful practices; plan and organize trainings and orientation activities for Government and NGO personnel, community members and young people in order to mobilize a critical mass nodding for the abandonment of FGM/C and child marriage.
- Prepare country programme documentation, contribute to the child protection annual reports and analyses; supervise and monitor management of cash and other supply assistance, budget reviews and maintenance of data ensuring efficient use of funds and reporting thereafter.
Competencies:
- Commitment
- Diversity and Inclusion
- Integrity
- Communication [ Level II ]
- Working with People [ Level II ]
- Drive for Results [level II ]
- Leading and Supervising [ Level I ]
- Formulating Strategies and Concepts [Level II ]
- Analyzing [ Level III]
- Relating and Networking [ Level II ]
- Deciding and Initiating Action [ Level II ]
- Applying Technical Expertise [ Level III ]
UNICEF Kenya Country Office
Email address: kenyahrvacancies@unicef.org
Please indicate Reference No. “KCO/CP/2014-013” in the email subject.
“Qualified female candidates are encouraged to apply”
