Senior Program Officer, Malaria Program Officer, Procurement Specialist at National Treasury Global Fund Programme

On Friday, July 25th, 2014

Republic of Kenya

The National Treasury Global Fund Programme
Vacant Positions

Background to the Positions: The National Treasury is the Principal Recipient for all government components of Global Fund grants in Kenya, and is therefore legally responsible for the management and the coordination of all the grants. 

The National treasury which is the Principal Recipient therefore wishes to invite applications to fill the following vacancies based at the National Treasury Headquarters.

Senior Program Officer
 

Reporting to the National Global Fund Coordinator
 

Job Description:
  • Coordinate preparation of work plans, budgets, M&E plans and performance frameworks for Global Fund, Grants (TB, HIV and Malaria) managed by the National Treasury, Principal Recipient.
  • Provide technical support to the Principal Recipient during grant negotiations with the Local Fund Agent (LFA) and the Global Fund secretariat.
  • Provide technical support to the Program Managers for the three diseases for effective and efficient implementation of all Global Fund programmatic activities under the National Treasury, Principal Recipient.
  • Coordinate the preparation and submission of progress updates and other reports to be submitted to the Global Fund as per the grant agreement between the National Treasury and Global Fund.
  • Coordinate the LFA meetings and field visits to verify information provided in progress updates and other reports submitted by National Treasury to the Global Fund.
  • Coordinate the responses to Conditions Precedent, Special Conditions, Time bound actions or management issues raised by the LFA or the Global Fund secretariat.
  • Attend HIV, TB and Malaria ICC meetings at Ministry of Health. 
  • Be in attendance at the Global Fund National Oversight Committee meetings. 
  • Undertake any other task assigned by the Global Fund Coordinator
Required Qualifications
  • A Masters Degree in Public Health Systems, Community Health or equivalent.
  • A Degree in Medicine will be desirable.
  • At least 6 years working experience in management of health programs in busy organization at a senior level.
  • Knowledge of HIV/AIDS, TB and Malaria programming.
  • Understanding of Project Management.
  • ICT Skills.
  • Demonstrate ability and commitment to team work and coordination with multiple partners.
  • Good communication skills.
  • Experience in implementation of Global Fund grants is an added advantage.
Malaria Program Officer
 
Reporting to the Senior Program Officer
 
Job Description
  • Provide support in the preparation of work plans, budgets, M&E plans and performance frameworks,for Global Fund Malaria Grants managed by the National Treasury.
  • Coordinate the implementation of Malaria Global Fund activities with the Program manager in charge of Malaria Control Unit and other relevant stakeholders.
  • Provide support for the Monitoring and Evaluation at the National Regional and County levels of Malaria Global Fund activities under the National Treasury, Principal Recipient.
  • Provide necessary support and coordinate preparation of Malaria Program Progress reports.
  • Work closely with the Global Fund focal persons and the M&E officers at the program level to strengthen the M&E and ensure timelines, completeness and quality of reports submitted to Global Fund.
  • Plan and participate in the field visits for data verification and support supervision.
  • Attend Malaria ICC meetings at the Ministry of Health.
  • Undertake any other task assigned by the Senior Program Officer or the Global Fund Coordinator.
Required Qualifications
  • At least a Bachelors Degree in Health Sciences, Public Health, Community Health or equivalent.
  • Good knowledge of Malaria programming, monitoring and reporting.
  • At least 5 years experience in a busy organization implementing a large scale malaria program.
  • Good capacity to produce reports ontime.
  • ICT knowledge.
  • Demonstrate ability and commitment to team work and coordination with multiple partners.
  • Experience in the implementation of Global Fund grants is an added advantage.
Procurement Specialist
 
Reporting to the National Global Fund Coordinator
Job Description
  • Support the preparation of the Global Fund procurement plans for the three programs (HIV/AIDS, TB and Malaria) in line with the Global Fund procurement policies and guidelines. .
  • Participate in all steps of designing, implementing and monitoring of procurements under Global Fund grants.
  • Ensure the procurement, warehousing, distribution and proper use of pharmaceutical and other commodities under Global Fund grants taking into account GF guidelines quality assurance policies and approved PSM plans.
  • Monitor procurement and distribution of drugs and other commodities procured under the Global Fund grants and prepare monthly reports for the Global Fund Coordinator.
  • Represent the Principal Recipient at all Ministerial Tender Committee meetings ensuring that the deliberations are in line with Global Fund requirements and country laws.
  • Coordinate the responses to issues raised by the LFA or the Global Fund secretariat on Procurement and Supply Management plans.
  • Prepare and maintain an asset register for all assets acquired through GF grants under National Treasury Global Fund Principal Recipient.
  • Participate in the re-allocation, revision and re-programing of the PSM plans and budgets. Advising the National Global Fund Coordinator on all procurement issues.
  • Maintain records of all procurements under the grants.
  • Secretary to the Commodity Coordinating Committee.
  • Prepare and update procurement tracking tool for all the grants implemented by the Principal Recipient
  • Undertake any other task assigned by the Global Fund Coordinator.
Required qualifications
  • Bachelors Degree in procurement, supply chain management, commerce, economics or their equivalent from recognized institutions.
  • Professional diploma in procurement or supply management from recognized institution.
  • A minimum of 5 years experience at senior level in procurement and supply management in a busy organization.
  • Experience in preparation of PSM plans.
  • Knowledge of Global Fund and Government of Kenya procurement procedures is desirable.
  • Good computer skills, knowledge of procurement and supply management software would be an added advantage.
Personal attributes: Integrity, Honesty and Self-motivation.
Internal Auditor
Reporting to the National Global Fund Coordinator
 
Job Description
  • Prepare and implement an annual action plan for internal control of Global Fund grants activities implemented by public sector implementers.
  • Review Global Fund and Government of Kenya financial procedures and monitor compliance by the public sector implementers of Global Fund grants.
  • Work closely with Global Fund Program Implementers to improve the efficiency, effectiveness and accountability of Global Fund resources.
  • Identify all potential risk related to the implementation of Global Fund grants and prepare a risk mitigation plan.
  • Carry out sport checks on implementers to ensure compliance with Global Fund program and Government of Kenya requirements.
  • Prepare quarterly internal audit reports and submit them to the National Global Fund Coordinator.
  • Review appropriateness of program expenditure and compliance with the PSM plans and budgets.
  • Ensure Global Fund fixed assets are appropriately recorded in the relevant registers and carry out physical verification of the assets.
  • Undertake any other task assigned by the Global Fund Coordinator.
Required Qualifications
  • Business related degree, preferably Finance, economics or business administration.
  • CPA(K)
  • Knowledge of GOK financial and accounting procedures
  • At least 5 years working experience in similar work at a senior management level in a busy organization
  • Track record in financial monitoring and control
  • Good computer skills
  • Good communication skills
  • Personal attributes: Integrity, Honesty and Self-motivation
How to Apply:
All positions are for one year renewable contracts subject to performance and continued disbursement of funds from the respective grants by the Global Fund. Gratuity shall be paid at the end of each year of contract. 
Interested candidates should make their applications and attach the following documents: certified copies of their certificates and testimonials, Curriculum Vitae and their telephone contacts and email addresses by 8th August, 2014 to:
Principal Secretary
Attn: National Global Fund Coordinator
The National Treasury
Global Fund Program,
P.O. Box 30007-00100
Nairobi

Or hand delivered to the National Treasury, Global Fund Program, Treasury Building, 11th Floor, Room 1105.

The applicant should indicate the position they are applying for on the envelope.

Only shortlisted candidates will be contacted.

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