Administration Manager at International NGO Safety Organisation (INSO)

On Tuesday, August 5th, 2014
The International NGO Safety Organisation (INSO) is an International NGO that aids in the relief and development of people in need anywhere in the world, who are the victims of conflict, natural disaster, insecurity or crisis including but not exclusively by providing dedicated safety and security services to organisations working to achieve this, and will shortly be opening in Kenya. INSO – Kenya is looking to recruit an experience and qualified Administration Manager.

Summary of the role

The role of the Administration Manager will be to oversee and regulate the financial, administrative and logistical functioning of INSO Kenya. S/he will ensure compliance with relevant mandatory controls arising from Donors, Government of Kenya (GOK) and INSO. 
As a senior post, the Administration Manager will report directly to the INSO Director Kenya and will be subject to training and supervision by INSO Chief

Administrative Officer.

S/he will supervise one cashier, two regional assistants and two drivers. The post is based in Nairobi, with travel to the provinces, and is offered on a one-year contract basis.

Key Responsibilities:
  • Lead and oversee daily accounting and financial management procedures including booking of expenses to QUICKBOOKS PRO 2012; maintenance of cashbooks; production and management supporting documents in accordance with relevant procedures; implementation and monitoring of internal controls; cash management, payroll management and FY audit files.
  • Production of periodic financial and asset reporting as required under INSO, Donor or GOK policy
  • Ensure the application of INSO, Donor and GOK requirements in the recruitment, training, employment, management and discipline/termination of all INSO employees
  • Ensure the application of all INSO, Donor or GOK requirements in relation to procurement processes, asset and stock management and disposal.
Required:
  • Bachelor Degree in either Business Administration or accounting,
  • 5+ years’ work experience with an NGO
  • Staff management  and security experience
  • Knowledge of administrative and logistical processes
  • Experience in liaising with other organisations and government officials
  • Fluent in spoken and written English and Kiswahili
  • Computer  literate, with good report writing and budget/financial management skills
Applications:

Should you consider that you meet the requirements stated, in the first instance send your current CV, no longer than two (2) pages and letter of interest stating how you meet the requirements to [email protected] with INSO – Kenya Administration Manager in the subject line no later than the 27th of August 2014.
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