Finance and Administration Officer at Legal Action Worldwide

On Friday, October 17th, 2014
Location: Nairobi

Reports to:
Executive Director

Key Areas of Responsibility:

  • Lead in the completion of regular internal and external financial processes as directed by the Executive Director
  • Plan and organise the implementation and reporting of all logistics activities for LAW missions based on travel logistics and security policies and procedures
Job Tasks Include:

Accounting Roles

  • Perform financial procedures (receipts, payments, payroll), including recording of transactions related to programme activities
  • Implement and monitor financial controls, including bank reconciliations and other control accounts, finance reports, etc.
  • Consolidate accurate data entry into the QuickBooks ledger accounting system for monthly reporting.
  • Prepare financial reports for donors and management.
  • Organise and manage internal and external audits as per donor policies where appropriate
  • Produce statutory (legal) accounts and other legal returns for LAW
  • Assist the Executive Director in preparation of the annual budget
  • Develop and maintain financial policies and procedures
  • Ensure the financial policies and procedures are followed across the organization.
  • Identify IT needs for the organisation
  • Implement accounting systems as needed
Logistics and Administrative Roles
  • Support all logistics-related activities, including travel and security, and ensure that policies and procedures are followed.
  • Work together with program staff in order to develop the logistics strategy of LAW missions with the main aim being to:
  • Anticipate logistics and operational needs
  • Ensure availability of funding
  • Provide logistical support to the missions
  • Ensure that the office is well maintained
  • Organise the procurement, use, replacement, and disposal of equipment in accordance with LAW and donors’ policies and procedures.
  • Ensure pre-qualification of vendors is done in line with the LAW policies
  • Contribute in the review and design of the logistics and procurement policies, processes, procedures and guidelines
  • Ensure that logistics and procurement operations are in line with LAW logistics and procurement policies and procedures, and with donor partner requirements
Expectations
  • Maintain accurate financial record in accordance with Swiss Law.
  • Maintain strong internal controls and ensure Swiss legal compliance.
  • Ensure smooth running of the LAW office and LAW field missions.
  • Manage global registration of LAW and take minutes in the various Board / Committee meetings
Minimum Qualifications
  • A minimum of five years’ experience in financial management, professional designation preferred
  • Experience with an International NGO essential
  • Bachelors Degree in Business Administration or Accounting
  • Certified in Public Accounting [preferred]
  • Demonstrated financial management and accounting skills
  • Ability to work effectively and accurately on multiple tasks in a fast-paced environment

How to Apply:
Please email your CV, along with a cover letter detailing how you meet the above criteria, to [email protected]
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