Finance and Administration Intern at COECSA

On Wednesday, December 24th, 2014
We are a regional organization focusing on quality health education and training in the Eastern, Central and Southern Africa region.
COECSA is aimed at addressing the chronic shortage of Ophthalmologist in Eastern, Central and Southern Africa, as well as promote the profession in order to improve delivery of eye care in the region

We’re looking for energetic, enthusiastic, and self-driven people with a keen interest in the health sector to join a team of professionals to build an institution that will support the above functions in the region. 

You must be dynamic and be able to work in a team environment and be a catalyst for peer learning on key issues within the organization, and to be able to keep yourself and the organization abreast with changing sector knowledge and best practices.




Job Summary
: Under the direct supervision of the Finance and Administration Officer, the person will primarily provide support in finance and grants management, procurement, reporting and improvement in the financial management systems within the organization.

The person will ensure highest level of accountability to stakeholders in financial matters.
 
Core Functions and Responsibilities
  • Maintain updated records of office financial transactions and ensuring all financial documents are properly filed;
  • Check the accuracy of the receipts and vouchers presented to back-up expenses for completeness of the support documents;
  • Check validity of invoices and receipts presented for payment with respect to reasonableness, allowability, and allocability basis as per donor budgets;
  • Ensure that all invoices received from vendors are processed in an orderly manner and duly supported by proper documentation.
  • Manage petty cash disbursements as assigned.
  • Liaise with the Finance and administration Officer to ensure that expenses recurring in nature are processed and paid in time e.g. insurance, telephone, internet etc.
  • Work closely with program staff to ensure smooth implementation of activities and to make payments and check accuracy of details given.
  • Assist in budget development and preparation for activities and project proposals
  • Prepare periodic financial reports for the donors and assist in facilitation of project and organization audit
  • Assist in inventory management and bank reconciliations;
  • Take lead in office administration issues.
Desired Qualities
  • Cross-cultural sensitivity
  • Inspiring and strong commitment
  • Person of integrity;
  • Good interpersonal skills
  • Excellent planner and organizer
  • Ability to work with minimal supervision
  • Prior experience preferably in an NGO environment is an added advantage
Desired Skills and Qualifications
  • Degree in Finance, Accounting or related field
  • Minimum of CPA Part II.
  • Strong attention to detail.
  • High numeracy, sound technical skills and analytical approach to work.
  • Problem-solving skills and initiative.
  • Excellent oral and written communication skills.
  • Good time management skills and the ability to prioritize.
  • Proficiency in Ms Office applications including word, excel, powerpoint, etc.
  • Knowledge of computerized accounting software (Quickbooks, Pastel)
Duration: 10 months with the possibility of extension depending on performance.
Location: Secretariat in Nairobi, with occasional travel to the field.
To apply for this position, please send your application letter and a detailed CV and contacts of at least 3 referees, with the position as part of your Email subject line, before January 16, 2015 to: 
The Programme and Fundraising Manager.
E-mail: [email protected]
Posted in Internship
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