Administrative Assistant at MIH Internet EA Ltd

On Tuesday, April 28th, 2015

MIH INTERNET EAST AFRICA LIMITED “OLX affiliate”

A NASPERS GROUP COMPANY

Vacancy: Administrative Assistant (Fixed Term Contract position)

Naspers is a leading multinational media group, listed on the Johannesburg Stock Exchange (JSE) and has an ADR listing on the London Stock Exchange (LSE). MIH Internet is a subsidiary of Naspers and we are the foremost ecommerce player in the African environment.

What does this role require?

  • You are energised and brimming with passion
  • You have enthusiasm that will shine through in everything you say and do – and enthusiasm is infectious!
  • You are creative and find new ways to catch the eye and invite attention – and innovative new ways to follow up customer needs both internal and external  
  • You are able to demonstrate to customers that you understand their needs and more importantly you will help solve them
  • You will have a personal touch “while  showcasing  professionalism”
  • You have excellent communication skills with both visitors and phone etiquette

Key responsibilities

  • Prompt and friendly answering of the switchboard phone
  • Efficiently relay telephone messages
  • Friendly reception and assisting of guests and customers
  • Manage access control system daily
  • Manage courier services for staff
  • Coordination and distribution of internal post and parcels to staff
  • Ensure adequate supplies for office and kitchen
  • Managing refreshments in vending machines with vendor operators
  • Handling sensitive messengerial duties
  • Assisting with obtaining quotes for required supplies
  • Assist in co-ordination of maintenance of facilities and equipment
  • Issue stationery to staff and maintain reorder levels
  • Maintain errand calendars for courier/transport of staff
  • Ensure energy saving of equipment and facilities
  • Coordinate with finance team on delivery of goods, supporting documentation and collection of payments.
  • Maintain record of office securing daily
  • Assist with work scheduling for routine/preventative maintenance
  • Handling adhoc administrative tasks

Skills and Competencies:

  • Accuracy and co-ordination skills
  • High attention to detail
  • Ability to work under pressure and remain meticulous, friendly and courteous
  • Ability to work in a fast paced environment
  • Ability to liaise with a diversity of people at all levels
  • Ability to use initiative and remain flexible
  • Good time management skills
  • Good organisation skills
  • Customer orientation

Qualifications and experience

  • College Diploma
  • Fluent spoken and written English
  • Minimum 3 years administrative work experience particularly front office duties
  • High proficiency in Ms-office  (Ms Word, Powerpoint, Outlook, Excel)
  • Internet and email knowledge essential

If you are looking at working in a fun and dynamic atmosphere which offers a supportive work environment then we look forward to receiving your application, forward a comprehensive CV listing relevant skills and experience with a cover letter to the attention of Human Resources department on email vacancieske@mihinternet.com

All applications must be clearly marked “Administrative Assistant” on the email subject line.

APPLICATIONS CLOSE WEDNESDAY 29TH APRIL, 2015

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