This includes the effective Management of the stationery and Kitchen stores as well.

Reports to the Human Resource and Administration Officer.

• Greet and welcome all Wajir Field Office visitors and direct their requirements to the relevant staff/persons.
• Assist in receiving, forwarding and dispatching of Office mails and faxes; including phone calls.
• Sending and receiving Wajir Field Office parcels to Nairobi and other Offices.
• Responsible for making staff flight bookings to and from field offices through ECHO and other air travel providers.
• Liaising and following up with Finance department for payments of staff flights’ invoices and other payments falling under the Front Office
• Responsible for making accommodation bookings for staffs  coming to Wajir Field office for official duties
• In liaison with Finance department, raise paperwork for processing payment of suppliers.
• Managing the Wajir Field Office visitors meal register at the guest house and ensure prompt billing
• Ensure that the Office has adequate supply of drinking water at all times
• Responsible for maintaining  the Wajir Field Office Meeting rooms bookings register and ensure that relevant meeting room equipment/gadgets are in working condition at all times
• Assisting in the preparation of documents as necessary including photocopying, scanning, binding and distributing.
• Provide support in filing for various departments from time to time, maintaining order and cleanliness of the archives rooms and assist with retrieval of files from the archives.
• Provide support in loading, verifying of incoming supplies, packaging/labelling of goods for dispatch.
• Ensure effective and efficient use of Save the Children resources in order to minimize costs.
• Monitor and check on stock levels of guest house food/purchases and initiate procurement process. Where necessary account for advances issued promptly.
• Take care of the reception of goods Purchased from field and Nairobi Offices.
• Support the logs officer to follow up on procurement contract performance (in terms of date of start, date of fulfilment, financial advances, increase or decrease in the costs, final payment, bank guarantee if any, any problem arising during contract implementation.
• Managing the in and out movements of purchased and stored goods in the Stationery and kitchen stores.
• Take up assigned support roles from both the Human Resource and Administration and Logistics Sectors

• Holds self accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
• Holds the team and partners accountable to deliver on their responsibilities – giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved

• Sets ambitious and challenging goals for themselves (and their team), takes responsibility for their own personal development and encourages others to do the same
• Widely shares their personal vision for Save the Children, engages and motivates others
• Future orientated, thinks strategically

• Builds and maintains effective relationships, with their team, colleagues, members and external partners and supporters
• Values diversity, sees it as a source of competitive strength
• Approachable, good listener, easy to talk to

• Develops and encourages new and innovative solutions
• Willing to take disciplined risks

• Honest, encourages openness and transparency

• University degree in a Business related field although those with a higher National diploma from KNEC in similar field may be considered
• Two years of working experience in Administration or/and logistics in an INGO.
• Experience working with a humanitarian INGO is an asset.

• Good knowledge of logistics and administration;
• At least two years’ experience in both logistics and admin including asset management, distribution and general office administration
• Knowledge INGOs working environment is an asset.
• Computer/IT proficiency an added advantage.
• Very good command of MS Office.
• Knowledge of database management software is an asset.
• Having good commands of written and spoken English.
• Rigorous, precise, well organized and punctual.
• Very good sense of initiative and responsibility.
• Good interpersonal and communication skills.
• Very good negotiation skills.
• Ability to work in team, independently and in stressful situations.