Finance Assistant at United Nations Support Office for AMISOM (UNSOA)

On Friday, April 3rd, 2015
United Nations Core Values: Integrity, Professionalism, Respect for Diversity

Level GL5, Nairobi

Temporary Job Opening (One year)
Deadline: 14 April 2015

Vacancy Notice No: UNSOA/FIN/013/2015

Under the supervision of the Chief, Budget & Finance Officer and within delegated authority, the Finance Assistant will be responsible for the following:
Duties and Responsibilities
  • Ensure all payment activities are properly recorded in the Fund’s Accounting System;
  • Audit various payment transactions e.g. changes in payment instructions, benefit deletions, suspensions & reinstatements, adjustments, etc, to ensure adherence to relevant financial regulations and rules;
  • Examine and record financial transactions of UNSOA Offices and prepare remittances for disbursement;
  • Assist in processing payments to governments and vendors for goods and services, including calculating, inputting and checking for correctness and communicating any discrepancies to supervisors;
  • Assist in processing payments to staff members for their entitlements including salaries, claims, education grants and income tax;
  • Draft/prepare memoranda and/or faxes to various offices, departments and overseas offices, incorporating field expenditures into Headquarters’ accounts;
  • Prepare journals and disbursement vouchers as required;
  • Settling expenditures against budgetary allotments;
  • Ensure accuracy of payment transactions and proper settlement of travel claims;
  • Respond to queries from staff members and third parties;
  • Verify the accuracy of historical/payable invoices’ download;
  • Perform other duties as required.
Competencies: Professionalism, Planning and Organizing, Communication and Teamwork.
Education: Completion of Secondary School Certificate. Certificate in accounting, finance or related field is a requirement.
Experience: At least 5 years of progressively responsible experience in Finance or Accounting, Administration, logistics or related area.
Desirable: Knowledge of the ERP UMOJA system is desirable.
Languages: Fluency in spoken and written English.
Skills: Computer skills, Excel spread sheets.
Qualified candidates may submit their applications including their curriculum vitae or United Nations Personal History form (P.11) to the email address [email protected] on or before the deadline.

Please quote Vacancy Notice Number in the Subject of the e-mail.
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