Procurement Officer at Save the Children

On Wednesday, April 1st, 2015


Team / Programme: Programme Operations
Location: Dadaab
Grade: TBC  (Competitive Package)
Post Type: National
 
Child Safeguarding: Level 3 – the responsibilities of the post may require the post holder to have regular contact with or access to children or young people

Role Purpose: Under the supervision of the Logistics Coordinator, deliver timely, effective and accountable procurement support to Save the Children field teams in Dadaab by coordinating effective procurement, supply management, and overseeing proper documentation of goods procured.

Your support in the delivery of an effective Procurement function will play a key role in the expansion of Save the Children programmes in Dadaab to increase impact and enable positive change for children.

Scope of Role: 
Reports to:
Logistics Coordinator

Dimensions: Save the Children has been operational in Kenya since 1984, providing support to children through developmental and humanitarian relief programmes delivered both directly and through local partners. 

Current programming focuses on child protection, child rights governance, education, health, livelihoods, nutrition and WASH. 
Save the Children has an operational presence in Dadaab Refugee Camp, Wajir, and Turkana

Staff Directly Reporting to this Post: Procurement /Logs Assistant

Key Areas of Accountability:

  • Supporting the Logistics Coordinator in the delivery of in-country procurement and proper recording out each procurement status of the Dadaab logistics team;
  • Ensuring that programme purchases are made in a timely and transparent manner, that Save the Children procurement policies and procedures are followed at an optimal quality/price, and that all procurement procedures are properly implemented;
  • Supporting and participating in effective training of national staff responsible for the maintenance and efficient running of procurement, and office infrastructure;
  • a monthly ‘Procurement Report’ to the Logistics Coordinator, detailing all procurement activities, and other relevant information;
  • Advising the Logistics Coordinator on evolving market situations to adapt procurement activities accordingly and ensure they are in line with internal policies.
  • Representing the principles and work of Save the Children to donors, United Nations, NGOs and INGOs, government, media and other stakeholders when required;
  • Complying with and promoting all Save the Children Global policies such as Child Safeguarding, Whistle blowing, Fraud, and Health and Safety.
Skills and Behaviours (our Values in Practice)
 
Accountability:
  • Holds self accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
  • Holds the team and partners accountable to deliver on their responsibilities – giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved
Ambition:
  • Sets ambitious and challenging goals for themselves (and their team), takes responsibility for their own personal development and encourages others to do the same
  • Widely shares their personal vision for Save the Children, engages and motivates others
  • Future orientated, thinks strategically
Collaboration:
  • Builds and maintains effective relationships, with their team, colleagues, members and external partners and supporters
  • Values diversity, sees it as a source of competitive strength
  • Approachable, good listener, easy to talk to
Creativity:
  • Develops and encourages new and innovative solutions
  • Willing to take disciplined risks
Integrity:
  • Honest, encourages openness and transparency
Qualifications and Experience
  • A Diploma in Procurement and Supplies management (CIPS) or relevant area
  • Minimum 5 years relevant experience of procurement support, warehousing and stock control, in large international non-governmental organisation or other international relief/development body;
  • Track record of training, managing and developing staff in procurement and administrative systems;
  • Excellent planning, coordination, and reporting skills, with the ability to organise a substantial workload comprised of complex, diverse tasks and responsibilities;
  • Strong communication, people management and interpersonal skills in English, with experience in leading multicultural, multi location, values driven teams;
  • Willingness to work and travel in often difficult and insecure environments
  • Commitment to Save the Children values
How to Apply

The application process is now open and will close on 15th April, 2015 at 5.00 p.m. 

To apply for this position, please send a short cover letter and CV to [email protected] and copy [email protected] indicating the position title on the subject line. 
Due to the urgency of these positions applications will be reviewed as and when they are received.
Only shortlisted candidates will be contacted. 
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