Administrative Assistant at Nuru Kenya

On Tuesday, May 26th, 2015
Location: Isibania, Kuria West District, Kenya
 
Job Type: Full Time, Contract

About the Organization: Nuru Kenya is a non-governmental organization currently working in Migori County, Kenya. Nuru Kenya’s mission is to end extreme poverty in remote, rural areas of Kenya. 

To this end, Nuru implements a holistic development model working with programs in Agriculture, Financial Inclusion, Healthcare, and Education. 
About the Position: The person shall directly report to the Human Resource Manager Nuru Kenya
 
Specific Responsibilities:
  • Manage the daily execution of reception services at the RTC Office
  • Provide professional communication services to all Nuru clients/customer/staff
  • Ensure that there is restricted entry into Nuru offices to authorized persons only
  • Ensures that visitors are received and made comfortable prior to their meeting and properly directing them to appropriate offices. The staff being visited must authorize the visit
  • Ensure proper documentation of all incoming and outgoing correspondence (fax, emails, letters,etc)
  • Perform HR functions within the area of operation as required
  • You will be responsible for management of support staff including Receptionist, Cleaners and other as shall be assigned to you
  • Assist the HR office and collaborate with the Outreach Officer in the implementation of Nuru Kenya Health and Safety Policy; ensure that the office is safe and secure for staff to work
  1. Ensure office cleanliness;
  2. Ensure that washrooms are kept clean at all times
  3. Ensure availability of safe water for drinking
  4. Ensure that the office environment is conducive for work
  5. Ensure  implementation of OSHA, 2007
  • Ensure continued compliance to statutory obligations- NSSF, NHIF, KRA, HELB and other returns.
  • Responsible for  scheduling of Nuru events within and outside the organization as shall be directed
  • Responsible for the management of the hiring functions within the area of operation
  • Liaise with the procurement office to provide logistical and operational support to office staff; arranging for transportation, ensure availability of stationaries and supplies, accommodation of visitors within or outside the region
  • Report directly to the Human Resource Manager, you will also be responsible to the Chief Operating Officer
  • Perform such other administrative duties as shall be assigned to you from time to time
Key Deliverables
  • Execute Administrative and HR functions at the assigned area of operation
  • Manage all the communication services on behalf of the office staff
  • Liaise with the HR Manager to provide additional support within the assigned area of operation
  • Liaise with Procurement Manager  in order to provide logistical and operational support to office staff
  • Liaise with the Finance Manager  to effectively execute all the activities related to the payroll
Qualifications:
  • Kenyan citizen or the ability to work in Kenya
  • A minimum of Diploma in Human Resource Management or Business Administration
  • At least two (2) years working experience as a Human Resource Clerk, Administrative Assistant or related experience
  • Working knowledge of Kenya Labor Laws and related regulations
  • Should be conversant with HR systems and processes
  • Excellent computer skills
  • Strong knowledge in drafting HR documents
  • Good interpersonal and rapport building skills
  • Knowledge and commitment to the principles and ideologies of servant leadership
  • Strong commitment to ending extreme poverty in rural communities
Working Conditions: Work will be performed in the office, and sometimes in the field. Some work is also expected from the computer at home during evenings and weekends during busier seasons.

Remuneration: Commensurate with demonstrated skills and experience.

Nuru Kenya is an Equal Opportunity Employer, we give equal opportunity to all qualified candidates.

Application Process: Interested applicants should submit their resume and cover letter supported by at least two known references. 

Kindly quote your current and expected salary. 
Please complete your application in English, include your phone number, and email it to [email protected] by the 12th of June, 2015 at 5pm. 
Please outline how your skills and experience meet the qualifications of the position.
Indicate the job title (Administrative Assistant) as the subject of your application.

Only shortlisted candidates will be contacted.
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