Personal Secretary II, Executive Secretary at County Assembly of Siaya

On Friday, August 14th, 2015
Republic of Kenya
County Assembly of Siaya
The Siaya County Assembly Service Board wishes to recruit competent and qualified persons to fill the following positions:
 
Personal Secretary II
SCASB – 6
Four Positions

Basic Salary ksh.35,910,
House Allowance ksh 13,000,
Commuter Allowance ksh.6,000

Duties and Responsibilities
  • Recording dictation in short hand transcription it in typewritten form
  • Typing from drafts , manuscripts or recording from dictation machines processing data
  • Management of e-office
  • Ensuring security of office records, documents and equipment
  • Handling telephone calls and appointments
  • Operating office equipment, e.g. copiers, printers etc., and management of protocol
Required Qualifications for this post
  • Diploma/higher diploma in Secretarial studies from recognized institution
  • 3 years’ experience as Personal Secretary III or Secretarial Assistant I
  • Short hand III/communication I/Typewriting III(40w.p.m)/office Management III/ commerce II/Secretarial duties II
  • Certificate in computer applications from recognized institution
Executive Secretary 
SCASB – 8
One Position

Basic Salary ksh.48,190 
House Allowance ksh. 15,400 
Commuter Allowance ksh.8,000
 
Duties and Responsibilities
  • Provides secretarial and executive support to the Speaker
  • Drafts correspondences reports and proof reads documents.
  • Responds to telephone enquiries, routes calls to appropriate offices and places outgoing calls.
  • Schedules appointments, prepares itineraries and confirms travel arrangements.
  • Maintains stores and retrieves files, documents for access and security.
  • Provides managerial duties to other junior officers attached to the office of the Speaker/Clerk.
  • Management of E-office.
  • Oversees the performance of junior officers duties
Required Qualifications for this post
  • Bachelor’s degree in Business Administration or Social Sciences.
  • Higher diploma in secretarial studies or its equivalent from KNEC or any other recognized institution.
  • A certificate in computer applications (Microsoft word, excel, access, PowerPoint, outlook and internet explorer) from a recognized institution.
  • Three years relevant experience as a senior Secretary in a busy institution.
  • Should be sensitive to ethics, integrity and confidentiality.
  • In addition one must have the following certificate from KNEC.
  1. Shorthand III (110 WPM) or computerized document processing III.
  2. Typewriting III (minimum 40w.p.m)
  3. Office management III / office administration and management III.
  4. Business English III/ Communication II.
  5. Office Practice II.
  6. Commerce II.
  7. Secretarial duties II
Application Criteria
Interested candidates should submit their application letters, accompanied by detailed Curriculum Vitae indicating their telephone contacts, copies of relevant academic and professions certificates, national identity card or passport and other relevant supporting documents.

In addition, as part of compliance with Chapter six of the Constitution of Kenya, 2010, all applicants should submit certificates of clearance from the following institutions;
  • Ethics and Anti-Corruption Commission,(EACC)
  • Higher Education Loans Board, (HELB)
  • Credit Reference Bureau, (CRB)
  • Criminal Investigations Department, (CID)
  • Kenya Revenue Authority, (KRA)
Terms of Service: Permanent and Pensionable
All applications should be delivered in a sealed envelope and clearly indicating the position applied for in the reference line and be
addressed to:

The Secretary,
Siaya County Assembly Service Board
Siaya County Assembly Buildings. 
P.O Box 7 – 40600, 
Siaya

Applications should reach the County Assembly Service Board on or before 28th August 2015

Note: Any form of canvassing will lead to immediate disqualification.
County Assembly of Siaya is an equal opportunity employer; women, youth, persons with disability and serving civil servants are encouraged to apply. 
Consider your application unsuccessful if you don’t hear from us by 25th September 2015.
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