Finance Intern at International Rescue Committee (IRC)

On Monday, July 3rd, 2017

Sector: Finance

Location: Kenya

Employee Type:Intern

Employee Category: Not Applicable

Description

Job Purpose / Objective: IRC Kenya is working to achieve optimal performance in terms of program quality strengthening operations and finance department by emerging tools, systems and staff capacity to adhere to IRC policies and procedures and donor compliance.

Key Responsibilities

Cash & Bank payments processing

  • Maintaining both Kshs. and USD petty cash at the set limits and take responsibility of any cash differences arising.
  • Ensure that there is sufficient petty cash at all time for both Ksh. and USD for smooth operation
  • Ensure all Petty cash payments are properly supported and duly authorized per IRC delineation schedule before disbursement.
  • Ensuring that authorizations on the payments requests are in line with the approved limits per the delineation chart
  • Preparation of petty cash spreadsheets to upload stage ready for review by FO at the end of the month.
  • Ensure that a supervised petty cash counts are performed every Friday.
  • Critical monitoring cash float given to the regional, TU unit and Admin.
  • Devise a cash replenishment schedule to minimize weekly bank visits
  • Ensure authorized receipts are correctly coded and issued upon receipt of monies.
  • Maintaining the receipt book and ensuring that authorized receipts are issued upon receipt of monies.
  • Stamp ‘PAID’ including cheque number on all such documents once payment has been processed
  • Reconciliation of GBP and Euro bank accounts and preparation of spreadsheets to upload stage ready for review monthly

Filing

  • Maintain an organized and well-documented (all files must be labeled properly and visibly) and sequential filing system for all cash disbursement vouchers
  • Before filing, ensure that all documents have been stamped ‘PAID’ including cash payment reference details.
  • Preparation of excel and SUN journals, ensuring these are fully supported and ready for review before upload

Other

  • To act as a bank agent for the 2KE and the regional hub
  • Maintain an organized and well-documented bank correspondences file ensuring it’s continuously updated.
  • Work closely with Finance Interns/Volunteers and train them on finance policies and procedures
  • Assist in preparation of grants accruals at grant close out
  • Preparation of corrective journals and assisting in loading of journals as and when required

Any other duties as may be assigned by supervisor.

Required Qualifications:

  • A bachelor’s degree in Finance/Business Administration with minimum CPA II qualification

Required Experience & Competencies:

  • Work experience in a similar position.
  • Knowledge in Excel
  • Knowledge of SUN accounting software applications is an added advantage.

How to Apply

CLICK HERE to apply online

Kenyan nationals are encouraged to apply.

International allowances are not available for this position.

Salary and employee benefits are compliant to the Kenyan NGO Sector.

Disclaimer: Please take note that International Rescue Committee (IRC) does not ask for any fees in connection with its recruitment processes. In the event that you receive any request for payment of any sort, please get in touch with us on Tel: +(254-020) 2727730, Email: [email protected]rg or report to the nearest police.

IRC leading the way from harm to home.

IRC is an Equal Opportunity Employer. IRC considers all applicants on the basis of merit without regard to race, sex, color, national origin, religion, sexual orientation, age, marital status, veteran status, disability or any other characteristic protected by applicable law.

If you need assistance in the application or hiring process to accommodate a disability, you may request an accommodation at any time. Please contact Talent Acquisitions at [email protected] As required by law, the IRC will provide reasonable accommodations to qualified applicants and employees with a known disability.

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