Procurement Assistant at African Economic Research Consortium (AERC)

On Friday, January 26th, 2018

An Exciting Career Opportunity

African Economic Research Consortium (AERC) is a premier capacity building institution devoted to the advancement of research and training to inform economic policies in Sub-Saharan Africa.

AERC, now 29 years in existence was formed to address a glaring gap in economic policy analysis and research, coupled with a need to strengthen postgraduate training in economics, in sub-Saharan Africa.

We are seeking to fill the position of a Procurement Assistant to be based in Nairobi, Kenya.

The position will report to the Procurement Officer.

Overall Job Purpose: The Procurement Assistant supports the Procurement Unit in the efficient procurement of goods and services within the organization.

He/ She supports the Procurement Officer to ensure that project procurement and grant procedures are compliant and conducted according to the procurement policies and procedures and donor funded procurement guidelines.

Duties & Responsibilities

  • Provide support in the entire procurement process which includes the preparation of tender documents, identification of potential suppliers and consultants including the evaluation of tenders and preparation of contracts.
  • Assist in monitoring and updating the procurement plans
  • Providing support in contract management activities and management of outsourced activities.
  • Assist in the preparation of periodic procurement performance reports.
  • Assists in the management of the organization’s fixed assets.
  • Manage the central store of inventory of office supplies and stationery.
  • Ensure all VAT applications for invoices received have been processed.
  • Follow up on the VAT exemptions.

Qualification and Experience

  • Bachelor’s degree in Business Administration or related discipline; Diploma/ Certificate in purchasing and supplies; At least 3 years relevant experience.

Key Skills and Competencies

  • Demonstrates integrity and has the ability to maintain confidentiality,
  • Good communication and interpersonal skills;
  • Ability to work under pressure and meet deadlines;
  • Proficiency in standard office computer applications and databases such as; MS Office Word, Excel, PowerPoint and Internet;
  • Knowledge of computerized procurement systems will be an added advantage.

AERC offers a competitive remuneration and benefits package.

Interested applicants are invited to visit AERC’s website at to view the detailed descriptions of duties and required qualifications.

All applications should be sent to [email protected] by Friday, February 9th, 2018.

Due to the expected volume of applications, AERC will only enter into further correspondence with short-listed candidates.

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