Administrative Assistant Job at Haligonian Investment Limited

On Monday, December 3rd, 2012
Haligonian Investment Limited is a local publishing company. 
 
Our products include Destination Magazine, the leading lifestyle magazine in East Africa
 
Destination Magazine is available in all retail outlets in Kenya, Tanzania, Uganda and Rwanda.

Purpose of the position:

The Administrative Assistant is responsible for providing administrative and clerical services in order to ensure effective and efficient operations. 

 
Duties include but are not limited to: database system maintenance, office supply purchasing, typing, filing, reception and telephone duties.

Main Responsibilities Include:

  • Office Management
  • Manage the day to day running of the office.
  • First point of contact with clients, customers, readers and partners.
  • Provide receptionist services by greeting and assisting visitors, answer phones, direct calls and respond to inquiries
  • Manage and coordinate any maintenance of the office, including following up on utilities
  • Represent the company in a professional manner in-person, email and phone interaction
  • Maintain subscription database and handle and answer any subscription inquiries
  • Vendor service management
  • Manage and maintain excellent partner relations with all preferred vendors.
  • General clerical, project and assignment based work.
  • Support Haligonian Investment Limited’s staff in all assigned work.
  • Set-up and coordinate meetings and conferences
  • All other duties as assigned.
Person Specific Requirements
  • Diploma/Degree in Business Administration
  • At least two years in an administration role
  • Highly proficient spoken and written English
  • Fully computer literate in MS Word and Excel
  • Experience working with minimum supervision and ability to achieve excellent results
  • Self-motivated and resourceful with proven ability to multitask, prioritise and operate successfully under tight deadlines and time pressure
  • A strong attention to detail is a must
Personal Qualities
  • The role will suit someone who is  self motivated and confident in their approach.
  • The right candidate will be disciplined, enthusiastic and able to work to targets and deadlines.
  • Able to work with minimum supervision
  • A pleasant personality and excellent communication skills
  • Outgoing and a people person
  • Well groomed
  • Well spoken
  • International/global worldview
  • Gregarious personality and a great sense of humor
If you meet the above criteria, please send your resume and cover letter to [email protected] stating the job position in the subject line. 
 
If you do not meet the stated criteria, please do not apply.

Deadline for receiving applications is Monday December 10th at  10:00am. 

 
Only shortlisted candidates will be contacted
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