Deputy Clerk, Clerk Assistants, Hansard Editors, HR Officer, Accounts, Secretarial, Sergeant-At-Arms, ICT, Legal, Audit, PR and Drivers at Nyamira County Assembly

On Monday, August 12th, 2013
Republic of Kenya
County Assembly of Nyamira
The county assembly service board of Nyamira invites applications from suitably qualified Kenya citizens to fill the following vacant positions:

1. Deputy Clerk

1 Post

Duties and Responsibilities

  • General supervision of all Departments
  • External relations including international, inter-county Assemblies relations, conferences and protocol affairs
  • Enhancing public understanding and knowledge of the work of County Assembly, increasing public accessibility and awareness and the operations
  • Offering procedural advice to Mr. Speaker, other Presiding Officers and Members of County Assembly as required and overseeing the proceedings of the House.
  • Preparation and presentation of orientation programmes for newly elected members of County Assembly;
Requirements for Appointment
  • Meritoriously executed supervisory duties and responsibilities in a related organization for at least three(3) years;
  • Served in, and shown proven and enduring flair for parliamentary procedure and practice, and have wide experience on the role, functions and operations of a legislative or local authority, through exhaustive service in all spheres of a legislative body;
  • Attended a senior management course from a recognized institution, and
  • A degree in a relevant field from a university recognized in Kenya.
2. Senior Clerk Assistant 
2 Posts
Duties and Responsibilities
  • Assisting in ensuring adherence to parliamentary procedure, practice, conventions, tradition and etiquette.
  • Research involving search for fresh information/ facts by consulting appropriate sources like documents or persons
  • Offering administrative services to the various types of County Assembly committees, including the County Assembly Service Board.
  • Organizing activities pertaining to seminars and conferences for members of County Assembly and staff
Requirements for Appointment
  • A degree from a University recognized in Kenya in any of the fields in law, engineering, finance, management, education, planning, development studies, gender studies and accounting.
  • Demonstrable flair for commonwealth and Kenyan Legislative procedures.
  • Demonstrable interest and commitment to the aims, objectives and principles of a devolved legislature.
  • Good command of spoken and written English and Swahili coupled with demonstrable report writing skills.
3. Hansard Editor 
1 Post
Duties and Responsibilities
  • Translation
  • In charge of Hansard Reporters, from whom the Officer will be receiving transcripts and sound recordings.
  • Checking and amending transcripts for conformity with acceptable Legislative style.
  • Approving transcripts for printing
  • Research and compilation of indexes
Requirements for Appointment
  • Minimum of three(3) years work experience as a Hansard Reporter I, OR
  • Three(3) years’ experience in publishing the public sector or in a newspaper with national circulation;
  • Demonstrable knowledge and application of the Legislative Standing Orders and Functional roles of legislative Committees;
  • Demonstrable management and organizational skills; and,
  • A Bachelors degree in Communication/ Languages, or in social sciences with a C(Plus) in English/Kiswahili
4. Hansard Audio Officer
1 Post
 Duties and responsibilities
  • Recording Assembly and Committee Proceedings
  • Ensuring timely and accurate Audio Recordings of the Assembly and Committees
  • Editing and Segmenting Audio recordings into (Takes) for Hansard Reporters for transcription
  • Maintaining Cleanliness and proper functionality of recording Equipment.
  • Liaising with Committee Clerks in report writing by Availing Audio Recordings for Reference.
  • Conversion of Analogue Audio to Digital and Vice Versa and placing CD/DVD/ writing for external requests
  • Covering Select Committees on Public Hearings
Requirements for Appointment
  • Diploma in Mass Communication from a recognized institution, OR
  • Diploma in Multimedia
  • Demonstrated professionalism and Competence in Audio Production (Sound Production will be an Added Advantage).
5. Principal Human Resource Management Officer
1 Post
Duties and Responsibilities
  • Staffing, HR Planning, Promotions and Deployment.
  • Compensation and Regular job evaluation
  • Job performance entailing development of job description and specifications, performance appraisal, training and development, incentive structures and enforcing discipline.
  • Employee relations and welfare issues
  • Development of HR Policy, Rules, Regulations and Policy, including Terms and Conditions of Service.
Requirements for Appointment
  • Served for at least five (5) years in a Human Resource Office in a legislative body or its equivalent in the public service.
  • A Masters Degree in Human Resource Management
  • A thorough understanding of Human Resource Management policies, regulations and employee relations
  • Demonstrable high degree of professional competence, administrative capabilities and initiative in the general organization and management of human resource and,
  • Understanding of labour laws and other statutes that impact on human resource management.
6. Principal Finance Officer
1 Post
Duties and Responsibilities
  • Preparation of Budget for the Recurrent and Development Votes for the County Assembly
  • Preparation of quarterly expenditure reports and forecasts as a basis for discussions with the County Controller of Budget for release of funds from the County Treasury Fund.
  • Initiation of proposals seeking funds for additional expenditure and reallocation of voted funds during the year.
  • Monitoring of expenditure and projects through vote controls, including program implementation on a periodic basis and ensuring that timely corrective action is taken.
Requirements for Appointment
  • A degree in economics, Finance or Accounting;
  • Demonstrate professional competence in Financial Management in the Public Sector
  • A candidate must have satisfactorily served in a related position for a minimum period of three (3) years.
7. Principal Accountant
1 Post

Duties and Responsibilities
  • Provision of financial information for decision making
  • Developing for consideration by the Board, draft accounting policies, procedures, regulations and standards for operation and control purposes.
  • Application of budgeted funds for operations and development
  • Sourcing and collection of funds for augmenting expenditure
 Requirements for appointment
  • Holder of a relevant Bachelors degree and a CPA(K)
  • Registration with ICPAK
  • Demonstrable experience in managing the Accounting functions in a Public Institution.
8. Principal Procurement Officer
1 Post
Duties and Responsibilities
  • Planning and co-ordination of Supplies Management Services
  • Enforcement of Government procurement regulations, systems and procedures
  • Preparation of supplies estimates of expenditure and control of vote.
  • Initiation of policy, review and updating of existing regulations, supplies management instructions, inspection, training and development of the supplies personnel.
Requirement for appointment
  • Bachelors degree in procurement; OR
  • Bachelor’s degree in economics, Commerce, Business administration or equivalent with postgraduate qualification in procurement/supplies management.
  • Demonstrable knowledge and experience in procurement management
9. Procurement Assistant
1 Post
 Duties and Responsibilities
  • Security and Safe custody of stores
  • Supervision of Stores Staff
  • Rationing of stores
  • Making recommendations for disposal of unserviceable stores
Requirements for appointment
  • KCSE certificate (Mean C Plain) with C (Plain) in Mathematics
  • Diploma in Procurement/Supplies Management
10. Superintendent 
1 Post
Duties and Responsibilities
  • Construction works and maintenance of buildings including walls, joinery, masonry, architectural fittings.
  • Training of all staff on responsible use of buildings and fittings.
  • Supervise and co-ordinate casuals assigned various works assignments
Requirements for appointment
  • A minimum of a Diploma in civil Engineering
  • Have a wide experience in all areas of building construction and maintenance, and
  • Have ability to plan work.
11. Commissionaire
2 Posts
Duties and Responsibilities
  • Allocation of mail to MP’s pigeon holes
  • Booking of visitors/guests at the entrance
  • Screening of strangers and baggage storage
  • Prevent removal of institutional property without proper and authorized documentation.
  • Handling of telephone services
  • Perform periodical security night duties
Requirements for appointment
  • Worked satisfactorily in the grade of security warden for a period of not less than three(3) years; OR
  • Served satisfactorily as a security warden in a local authority for a period of not less than three (3) years.
  • Shown merit and ability in work performance and results.
12. Sergeant-At-Arms
1 Post
Duties and Responsibilities
  • Enforcing Speaker’s rules
  • Performing chamber and ceremonial duties
  • Ensuring security for personnel and property
  • Providing fire and safety service
  • Investigating incidences
  • Conducting security surveys
  • Maintaining decorum in the parliaments precincts
  • Crime detection and prevention
Requirements for appointment
Direct Appointment
  • Be a holder of a Diploma from a recognized institution in Kenya.
  • Have served in the disciplined forces for a period of not less than ten (10) years.
  • Be computer literate
  • Have a certificate in fire fighting and first aid; and
  • Be in possession of an exemplary service certificate
13. ICT Assistant 
1 Post
Duties and Responsibilities
  • Provide user support and training of users
  • Assisting in the implementation of the computer systems
  • Wring and testing simple computer programs
  • Monitoring the performance of ICT equipments
  • Repairs and maintenance of ICT equipments and associated peripherals
Requirements for appointment
  • KCSE Mean Grade C+, at least a C Plain in Mathematics and Eng/Kis or its approved equivalent.
  • A Diploma in Information Technology or equivalent qualifications from a recognized institution.
14. Legal Counsel 
1 Post
  • Drafting of private members’ bills
  • Drafting of amendments to bills to be proposed to the Assembly by any member of assembly or any committee of Assembly.
  • Giving Legal interpretation of Acts and Bills and generally giving Legal Advice on matters relating to the County Assembly.
  • Ensuring that Bills passed by the County Assembly comply with the Constitution
  • Liaising with the Office of the County Attorney on Litigation Matters involving the County Assembly
  • Legal Representation of the County Assembly and the County Assembly Service Board in Court proceedings.
Requirements for Appointments
  • Have a Bachelor of Law Degree
  • Be Admitted as an advocate of the High Court of Kenya
  • Be registered as a Commissioner of Oaths
  • Be in possession of a current practicing certificate; and
  • Have proficiency in the use of basic computer applications.
15. Legal Clerk 
1 Post
Duties and Responsibilities
  • Taking hearing dates in litigation matters
  • Collecting, circulating and filing of published bills, subsidiary legislation and legal documents
  • Organizing the legal department’s registry
  • Drafting legal documents under the supervision of the litigation counsel.
  • Providing any other clerical services that may be required by the County Assembly, the committees, the Speaker, the County Assembly Service Board or the Clerk.
Requirements for Appointment
  • Degree in Law from an Institution recognized in Kenya.
  • Proficiency in the use of basic computer applications
  • Possession of a current server’s certificate
16. Principal Internal Auditor 
1 Post
Duties and Responsibilities
  • The reconciliation of Budgetary Allocations with monthly expenditure summaries.
  • Ensuring County Assembly Assets, i.e. Plant and Equipments, Supplies, Stores etc are appropriately recorded in the relevant registers and are maintained and kept safely.
  • Undertaking a variety of Audit Assignments relating to pre-edit of payments, evaluation and review of internal audit systems and report on any weaknesses
  • Evaluating of the effectiveness of existing financial regulations and establish the level of compliance in practice.
  • Compiling and preparing monthly reports to the County Assembly board based on Audit observations made.
Requirements for Appointments
  • Bachelor of Commerce Degree Accounting option
  • CPA or its acceptable equivalent with current registration with the Institute of Certified public Accountants.
  • A minimum of five years progressive, post-qualification experience in the Public Service or in a large organization
17. Clerical Officer II 
1 Post
Duties and Responsibilities
  • Processing tasks as assigned relating to the department of Human Resource Management, Accounts, Finance, Procurement, Audit and Budget Office.
  • Maintenance of records base on routine or Special Sources of Information
  • Compiling data and drafting simple letters
  • Sorting, filing and dispatching letters
Requirements for Appointment
(i) Possess a certificate in any of the following disciplines; Human Resource Management, Business Administration, Kenya Accounts Technician Certificate(KATC), Information Communication(ICT),
Supplies Management, Records Management, Kenya Administration and Management Examination(KAME) or any other approved equivalent qualification from a recognized institution; and
(ii) Be in possession of a certificate in Computer applications from a recognized institution.
 
18. Clerical Officer I
1 Post
Duties and Responsibilities
  • Preparation of indents
  • Processing of pension documents
  • Preparation of estimates of expenditure for general office services
  • Ensuring implementation of decisions by the commission
  • Preparation and maintenance of stores, records, equipment inventor and ensuring proper maintenance of filing systems.
  • Processing of Human Resource Statistics
  • Assisting in planning office accommodation and layout.
Requirements for Appointment
  • Have served in the grade of Clerical Officer II for three(3) years;
  • Have Passed the Proficiency Examination for Clerical Officer; or
  • Possess a minimum of a Diploma in any of the following Disciplines; Human Resource Management, Business Administration, Kenya Accounts Technician Certificate(KATC), Information Communication technology(ICT), Supplies Management, Records Management, Kenya Administration and Management Examination(KAME) or any other approved equivalent qualification from a recognized institution;
19. Senior Clerical Officer
1 Post
Duties and Responsibilities
This is the highest grade in the cadre. An officer at this level will handle complex clerical tasks of diverse nature and may be deployed as a Supervisor. 
Specific Duties and Responsibilities will involve coordination of clerical work in the County Assembly. 
In addition, the officer will induct new Clerical Officers, and Supervise and guide staff working under him/her.
Requirements for Appointment
  • Have served in this grade of Clerical officer I in the public Service for three(3) years;
  • Possess a Diploma in any of the following disciplines; Human Resource Management, Business Administration, Certified public Accountants, Information Communication Technology (ICT), Kenya Administration and Management Examination (KAME) or any other approved equivalent qualification from a recognized institution.
  • Be in possession of an Information Communication Technology (ICT) certificate and be proficient in Word Processors, Spreadsheets, Presentation and Database
20. Secretarial Assistant
2 Posts
Duties and Responsibilities
  • Typing from manuscripts
  • Processing data
  • Attending to visitors/clients
  • Handling telephone calls and appointments
  • Operating office equipments
  • Ensuring security of office equipment, documents and records
Requirements for Appointments
(i) KCSE Mean Grade of C-(minus) with at least C (plain) in English Language
(ii) The following qualifications from the Kenya National Examinations Council:-
a. Typewriting II (minimum 30 w.p.m)/computerized document processing II
b. Communication Business English/Communications
c. Office practice I
d. Commerce and
e. A certificate in Computer Applications from a recognized institution.
 
21. Executive Secretary
2 Posts
Duties and Responsibilities
  • Ensuring security of office records, documents and equipment
  • Recording dictation in shorthand and transcribing it in typewritten form.
  • Processing data and management of e-office
  • Management of office petty cash and protocol
  • Handling telephone calls and appointments
Requirements for Appointment
(i) KCSE Mean Grade of C-(Minus) with at least C (Plain) in English language.
(ii) The following academic and professional qualifications offered by KNEC:-
  • Shorthand II (70 w.p.m) or Audio typewriting III
  • Typewriting II (minimum 30 w.p.m)/
  • Computerized document processing III
  • Business English II/Communication I
  • Office Practice II, Secretarial Duties II
  • Commerce II
  • Office Management III/Office Administration and management III;
(iii) A Certificate in computer applications from a recognized institution.
 
22. Speaker’s Personal Assistant 
1 Post
Duties and Responsibilities
  • Provide personal administrative support to the Speaker.
  • Duties including general clerical, receptionist and project-based work.
  • Project a professional image through in-person and phone interaction
  • Set up and coordinate meetings and conferences.
  • Set up VIP’s travel and accommodation arrangements.
Requirements for appointment
  • Should have a bachelors degree preferably business oriented.
  • Must have good report-writing skills
  • Must be absolutely polished in presentation.
  • Should be extremely eloquent
  • Knowledge of Microsoft Office and telephone protocol
  • Must be very confidential in how they handle documents and information.
  • Minimum of five years working experience in a similar position
  • Computer literate with the ability to learn new software applications
23. Public Communications and Media Relations Officer
1 Post

Duties and Responsibilities
  • Coordinate all public relations related activities including publishing brochures, handbooks, flyers, producing CDs, etc.
  • Updating the County Assembly website in liaison with ICT department.
  • Coordinating outreach programmes
  • Preparing media releases; reacting to media reports and writing proactive media reports.
  • Developing comprehensive corporate communication strategies.
  • Providing professional assistance in all areas of communication, public relations and media relations.
Requirements for Appointment
  • A degree in Social Sciences, International Relations, Public Relations, Mass Communication or any other relevant qualifications from a recognized university.
  • Post-graduate qualifications in Public Relations and Media or any other relevant field will be an added advantage.
  • 3 years experience in public relations and media issues.
  • Must demonstrate administrative management skills and sound knowledge of media, public relations and communication ability.
  • Competency in use of IT as a working tool.
24. Office Assistant 
4 Posts
Duties and Responsibilities
  • Cleaning of offices, kitchen and entire compound
  • Collecting and cleaning tea serving facilities in offices
  • Collecting and delivering documents outside and within organizations
Requirements for Appointment
  • A KCSE Certificate
  • Ability to Speak and write English and Kiswahili
  • Attended a Basic course on House keeping
25. Assistant Office Superintendent
1 Post
Duties and Responsibilities
  • Cleaning of offices, Kitchen and entire compound
  • Collecting and cleaning Tea Serving facilities in office
  • Collecting and delivering documents outside the organizations
  • Delivering documents within the organizations.
Requirements for Appointment
  • Must have served in the grade of Office Assistant III for at least 4 years.
  • Shown merit and ability
  • Be in possession of a certificate from a recognized institution.
26. Senior Driver
1 Post
Duties and responsibilities
  • Driving a motor vehicle as authorized
  • Maintenance of work tickets for vehicles assigned
  • Carrying out routine checks on the vehicles’ cooling, oil, electrical and brake systems, tyre pressure, etc.
  • Ensuring security and safety of the vehicle and off the road.
Requirements for appointment
  • A valid driving license from any current endorsements and valid for any of the classes of vehicles which the officer is required to drive.
  • Defensive driving certificate from Automobile Association (AA) of Kenya or its equivalent qualification from a recognized institution.
  • Passed the occupational test I for drivers; and
  • Shown merit and ability as reflected in work performance and results.
27. Drivers
3 Posts
Duties and responsibilities
  • Driving a motor vehicle as authorized
  • Safety of the passengers and/or, goods therein.
  • Maintenance of work tickets for vehicles assigned
  • Carrying out routine checks on the vehicles’ cooling, oil, electrical and brake systems, tyre pressure, etc.
  • Ensuring security and safety of the vehicle on and off the road
Requirements for Appointment
  • A valid driving license from any current endorsements and valid for any of the classes of vehicles which the officer is required to drive.
  • Defensive driving certificate from Automobile Association (AA) of Kenya or its equivalent qualification from a recognized institution.
  • Demonstrated outstanding professional competence and integrity in work performance and results.
Application Criteria
1. Persons interested in filling the above positions should submit application in own handwriting, accompanied by 2 pages Curriculum Vitae, Certified copies of relevant academic and professional
certificates, National Identity card or Passport and other relevant supporting documents.
2. All Applications should clearly indicate the position applied for in the reference line and on the top left corner on the envelope and be addressed to;
The Secretary,
County Assembly Service Board
County Assembly of Nyamira
P.O Box 590-40500,
Nyamira.
Or; be hand delivered to the Office of the Ag. Interim Clerk of County Assembly located at the premises of the County Assembly of Nyamira (Formerly County Council of Nyamira), so as to reach her not later than 21st August, 2013 at 5.00pm.
Only Shortlisted candidates will be contacted.
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