HR Administrator at Médecins Sans Frontières Holland

On Tuesday, October 8th, 2013

Duty Station / Mission: Nairobi, Kenya, MSF Holland

 
Duration: Fixed term contract
Médecins Sans Frontières Holland is looking to fill the position of HR Administrator for Kenya Mission. The position will be based in Nairobi, Kenya. 
The successful candidate will be under the direct supervision of the Fin/HR/Log Coordinator.

Objective of the Position: Execute administrative tasks and prepare payroll according to Fin/HR/Log Coordinator indications and MSF procedures, in order to ensure legal compliance and keep a strict control over monetary resources..

Tasks & Responsibilities:

S/he will perform the following main tasks, among others:-
  • Execute administrative tasks and prepare payroll according to Fin/HR/Log Coordinator indications and MSF procedures, in order to ensure legal compliance and keep a strict control over monetary resources.
  • Update Social security & Tax office employee files in order to meet legal requirements and duties.
  • Draw up the final pay slip and employment certificate at the end of a contract in order to meet legal requirements while defending MSF’s interests.
  • Assist Kenya mission and other missions in close collaboration with ESO in HQ in regards to application for visas, accommodation, taxi booking, etc.
  • Assist Assistant FinCo in compiling the Annual Returns on HR to be submitted to NGO Board and Protocol Office (MoFA) – via MSF Regional Office.
  • Provide active administrative support to all trainings organised by MSF OCA and other sections in Nairobi, including and not limited to arranging visa and accommodation for participants, booking of the conference venues, arranging stationary, assisting trainers upon request.
  • Supervise Housekeepers and ensure the tasks assigned to them are done.
Qualifications & Requirements:
Education: desirable degree in business administration; computer literate (Word, Excel, Outlook 2007,…).

Experience: At least 1-2 years of professional experience in similar position.

Skills/ Competences: diplomatic, cultural sensitive, patient, flexible; proactive, attentive to details, problem solving and organizational skills; ability to negotiate and handle complex assignments with proactive attitude; responds and acts constructively in conflictive situations, is able to deal with stress and pressure

Language: Proficiency in written and oral English & Swahili.

Candidates meeting the above qualifications are requested to submit a motivation letter and an updated Curriculum Vitae mentioning on the envelop/ email subject line, “HR Administrator”, to :

Fin/HR Coordinator
Médecins Sans Frontières Holland
P.O. Box 40643 – 00100, 

Nairobi
Email: [email protected]

Deadline for application: 14th October 2013
Applications must be received by the deadline.
Only short-listed candidates will be contacted.

MSF is an equal Employer
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