Core Duties and Responsibilities

• Identifying
  suppliers, comparing prices, specifications, terms and delivery dates
  to determine the optimum one to utilize, preparing purchase orders and
  subcontracts, responding to internal and supplier inquiries, reviewing
  requisition orders to verify accuracy, specifications and terminology
• Prepare periodic reports for the Manager Tourism.
• Designing and implementing an effective procurement records management, retention and disposal program at the retreat
• Create
  and maintain material codes for stock and non-stock items maintain
  proper inventory records to ensure adequate audit trail.
• In charge of implementing and enforcement of stores regulations and procedures
• Conduct
  periodic and annual stock taking and investigate discrepancies between
  
  inventory records and physical inventory holdings for reconciliation.
• Timely preparation of suppliers invoices creating a linkage between procurement and payment   
• Demonstrated
  ability to make judgment calls and decisions with respect to
  procurement activities, within delegated authority, that impact
  significantly upon the day-to-day operations of user Departments.
• Demonstrated ability to maintain confidentiality and handle sensitive issues.
• A forward-thinking professional, recognizing the value of diversity in the operation of Procurement in a private company.
• Strong decision making skills.
• Analyze
  the purchase request from the user departments/ Sub departments and
  determine the appropriate method of procurement, Quotation, Tender and
  Request for Proposal.  Provide assistance to user departments, when
  required, in the preparation of specifications, etc.
• Use judgment, diplomacy and confidentiality with respect to the complete procurement process.
• Raise LPOs (Local purchase orders) well on time for management’s approval
• Working knowledge of quick books will be an added advantage

• Diploma in Purchasing and Supplies Management from a recognized institution
• A registered member of KISM or CIPS or any other professional body.
• At
  least five (5) years relevant experience working in stores preferably
  in tourist safari camps,   Lodges, game reserves or National parks
• Knowledge of the Public Procurement & Disposal Act, 2005 and the Regulation, 2006
• Planning and organizing skills
• Effective communication and interpersonal skills.
• Proficiency in computer applications
• Well organized and focused on service delivery
• Team player and flexible
• Ability to work under pressure, prioritize and able to multi task.