Procurement Officer at Segera Limited

On Tuesday, November 12th, 2013
We hereby invite applications from qualified and experienced individuals for the following position:
 
Procurement Officer
1 Post
Location: Laikipia County
 
Overall Purpose

Responsible to the Tourism Manager / Head of Procurement for providing assistance in the procurement of goods, works and services for the retreat and ensuring that procurement and supplies processes are carried out efficiently and effectively to achieve the company objectives.

Core Duties and Responsibilities

  • Identifying
    suppliers, comparing prices, specifications, terms and delivery dates
    to determine the optimum one to utilize, preparing purchase orders and
    subcontracts, responding to internal and supplier inquiries, reviewing
    requisition orders to verify accuracy, specifications and terminology
  • Prepare periodic reports for the Manager Tourism.
  • Designing and implementing an effective procurement records management, retention and disposal program at the retreat
  • Create
    and maintain material codes for stock and non-stock items maintain
    proper inventory records to ensure adequate audit trail.
  • In charge of implementing and enforcement of stores regulations and procedures
  • Conduct
    periodic and annual stock taking and investigate discrepancies between
    inventory records and physical inventory holdings for reconciliation.
  • Timely preparation of suppliers invoices creating a linkage between procurement and payment   
  • Demonstrated
    ability to make judgment calls and decisions with respect to
    procurement activities, within delegated authority, that impact
    significantly upon the day-to-day operations of user Departments.
  • Demonstrated ability to maintain confidentiality and handle sensitive issues.
  • A forward-thinking professional, recognizing the value of diversity in the operation of Procurement in a private company.
  • Strong decision making skills.
  • Analyze
    the purchase request from the user departments/ Sub departments and
    determine the appropriate method of procurement, Quotation, Tender and
    Request for Proposal.  Provide assistance to user departments, when
    required, in the preparation of specifications, etc.
  • Use judgment, diplomacy and confidentiality with respect to the complete procurement process.
  • Raise LPOs (Local purchase orders) well on time for management’s approval
  • Working knowledge of quick books will be an added advantage
Minimum Qualifications & Experience for the job
  • Diploma in Purchasing and Supplies Management from a recognized institution
  • A registered member of KISM or CIPS or any other professional body.
  • At
    least five (5) years relevant experience working in stores preferably
    in tourist safari camps,   Lodges, game reserves or National parks
  • Knowledge of the Public Procurement & Disposal Act, 2005 and the Regulation, 2006
  • Planning and organizing skills
  • Effective communication and interpersonal skills.
  • Proficiency in computer applications
  • Well organized and focused on service delivery
  • Team player and flexible
  • Ability to work under pressure, prioritize and able to multi task.

If you are the person we are looking for kindly send your CV and application letter clearly indicating ‘Procurement Officer ‘on the subject line to [email protected] by 13th November, 2013. 
Only shortlisted candidates shall be contacted
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