Principal Internal Auditor, Budget Officer, Procurement Officer, PR / Media Liaison Officer and Hansard Reporter at Kajiado County

On Monday, April 21st, 2014
County Assembly of Kajiado
Kajiado County Assembly Service Board
The County Assembly Service Board of Kajiado County Assembly invites applications from suitably qualified Kenya citizens to fill the following vacant positions:

1. Principal Internal Auditor 
(KCASB 10)
1 Position
 
Duties and responsibilities
The Internal Auditor is directly responsible to the County Assembly Service Board for, inter alia;
  • Developing and maintaining effective internal audit mechanisms
  • Undertaking a variety of audit assignments relating to pre-audit of payments, evaluation and review of internal control systems and report on any weaknesses
  • Identifying and profiling various risks inherent in specific audit assignment, discussing them with the respective managers and jointly agreeing on actions to be implemented for risk mitigation
  • Preparing reports on audit findings and jointly agreeing with managers on action plans to address identified risks and control challenges
  • Maintaining liaison with audit clients (Heads of Department) to enhance the control environment within the Assembly through regular follow-ups and consultation
  • Preparing neat, detailed, understandable and cross-referenced work papers to evidence work done and for future references, in compliance with standards for professional practice in internal audit
  • Executing audit activities to ensure reliability and integrity of information and effective use of the Assembly resources and compliance with contracts, standards and policies
  • Compiling, preparing and presenting monthly reports to the County Assembly Service Board based on audit observations made, and follow up audit recommendations to ensure timely implementation
  • Ascertaining compliance with established, policies, plans, procedures and processes at the Assembly
  • Ascertaining the reliability of management data developed within the Assembly
  • Carrying out special audit assignments as need arises and carrying out follow up audit reviews
  • Undertaking the reconciliation of budgetary allocations with monthly expenditure summaries
  • Evaluating the effectiveness of existing financial regulations and establish the level of compliance in practice.
Requirements for appointment:
  • A Bachelors degree in Accounting or Finance (a Masters degree will be an added advantage)
  • A minimum of five years progressive, post-qualification experience in the public service or in a large organization, including experience at a supervisory role.
  • Certified Public Accountant or its acceptable equivalent with current registration with the Institute of Certified Public Accountants
  • Conversance with GoK and public finance procedures y. Very good report writing, presentation, organization and analytical skills
  • Good communication, interpersonal and people management skills
  • High level of personal integrity, professionalism and respect for confidentiality
2. Budget Officer 
(KCASB 10)
1 Position
 
Duties and responsibilities
The Budget Officer is responsible to the Clerk of the County Assembly for among others:
  • Carrying out commissioned Budget analysis and research on specific area of interest as deemed necessary by the Clerk;
  • Carrying out assessment of the strengths and weaknesses of the County Executive Policy Options relating to resource mobilization and allocation;
  • Designing and conducting relevant Budget research on specific areas of interest;
  • Guiding the process of assessment of the strengths and weaknesses of the County Executive Policy Options relating to resource mobilization, allocation and utilization;
  • Preparing and delivering budgetary information to members and relevant County Assembly Committees;
  • Budget workshops planning and participating in the workshops;
  • Formulating the Departmental Annual Work Plan, monitoring and evaluating its implementation.
Requirements for Appointment
  • A Masters degree in Economics or its equivalent from a University recognized in Kenya;
  • Have served as a Budget Officer/Fiscal Analyst for a minimum of three years preferably in the public service;
  • Good understanding of national and county budgetary process and public fiscal policies;
  • Team player with good communication and interpersonal skills;
3. Procurement Officer 
(KCASB 9)

1 Position

Duties and Responsibilities
The jobholder is responsible for:
  • Planning and co-ordination of supplies management services;
  • Enforcement of Government procurement regulations, systems and procedures;
  • Preparation of supplies estimates of expenditure and control of Vote;
  • Initiation of policy, review and updating of existing regulations, supplies management instructions, inspection, training and development of the supplies personnel.

Requirement for Appointment:
  • Bachelors Degree in Procurement; OR
  • Bachelors degree in Economics, Commerce, Business Administration or equivalent with postgraduate qualification in Procurement / Supplies Management
  • Demonstrable knowledge and experience in procurement management.
4. Public Relations / Media Liaison Officer
(KCASB 9)
1 Position
 
Duties and Responsibilities
  • Planning, developing and implementing public relation strategies;
  • Liaising with colleagues and key spokespersons;
  • Liaising with and answering enquiries from media, individuals and other organisations, often via telephone and email;
  • Researching, writing and distributing press releases to targeted media;
  • Collating and analysing media coverage;
  • Writing and editing Assembly’s magazines, case studies, speeches, articles and annual reports;
  • Preparing and supervising the production of publicity brochures, handouts, direct mail leaflets, promotional videos, photographs, films and multimedia programmes;
  • Devising and coordinating photo opportunities;
  • Organizing events including press conferences, exhibitions, open days and press tours;
  • Maintaining and updating information on the Assembly’s website;
  • Sourcing and managing speaking and sponsorship opportunities;
  • Commissioning market research;
  • Fostering public relations through events such as open days and through involvement in public participation forums;
  • Managing the public relations aspect of a potential crisis situation.
Requirements for appointment
  • Bachelor’s degree in communications, journalism media studies, Information science or related course from a university recognized in Kenya
  • At least 3 years of work experience in communications field
  • Excellent writing and communications skills in English and Kiswahili
  • Strong relationship-building skills
  • Strong photography and photo editing skills
  • Strong competency with graphic design programs, blogs, websites and other communication related software and applications
  • Keen understanding of use of new technologies in communications
  • Demonstrate initiative and the ability to work effectively within time constraints
  • Sound knowledge of relevant laws, government regulations and policies
5. Hansard Reporter 
(KCASB 8)
1 Position
 
Duties and Responsibilities
  • Undertaking independent verbatim reporting of County Assembly proceedings and those of relevant committees / functions within or outside the County Assembly
  • Preparing transcripts for editing
  • Sorting, checking transcripts from fellow officers and amending as necessary
  • Assisting in classification, custody, archiving, retrieval and cross-checking of documents against references
Requirements for Appointment
  • A Bachelor of Arts degree in Linguistics majoring in English / Kiswahili from a recognized university / institution; OR,
  • A Bachelors Degree in any of the Social Sciences plus at least a C+ in both English and Kiswahili in the Kenya Certificate of Secondary Education Examination or its equivalent qualification; OR
  • A Higher National Diploma in Secretarial Studies (KNEC) with Typing II (50 w.p.m.), short hand III, Audio-typing I and II
  • Demonstrable knowledge of the workings of Hansard reporting and legislative proceedings and committee systems;
  • Excellent computer skills in Word Processing.
Preferential Criteria during Selection
Suitably qualified applicants will enjoy preferential treatment in the order below:
  1. Applicants serving in positions at the County Assembly on the basis of secondment during the transition period;
  2. Applicants serving in the Executive arm of the County Government of Kajiado
  3. Applicants serving in the public service in the republic
  4. Applicants who are resident in Kajiado County
  5. Applicants from the rest of the Country
Application Criteria
Persons interested in filling the above positions should submit applications in own handwriting accompanied by two-page Curriculum Vitae, certified copies of relevant Academic and Professional Certificates, National Identity Card or Passport, and other relevant supporting documents. 
All applications should clearly indicate the position applied for in the reference line and be addressed to:
The Secretary
County Assembly Service Board
County Assembly of Kajiado
Kajiado
And be hand delivered to the Office of the Ag. Interim Clerk of County Assembly located at the premises of the County Assembly Of Kajiado, so as to reach him not later than Friday, 2nd May 2014.

Only shortlisted candidates will be contacted.
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