Accountant – Payables, Utilities and Outsourced Services at ILRI

On Monday, June 16th, 2014


A member Center of the CGIAR Consortium


Accountant – Payables, Utilities and Outsourced Services

REF: ACP/NRS/06/14

ILRI seeks to recruit an Accountant to manage Services’ Payables sub-ledger and actively

support the implementation of an ERP system.

ILRI works to enhance the roles livestock play in pathways out of poverty in developing

countries. ILRI is a member of the Consultative Group on International Agricultural Research

(CGIAR) Consortium, a global research partnership of 15 centers working with many partners

for a food-secure future. ILRI has two main campuses in East Africa and other hubs in West and

southern Africa and South and Southeast Asia.

The Centre’s headquarters are located in Nairobi, Kenya, and research is conducted in 31

countries in Africa, Asia and Latin America. We are supported by the Consultative Group on

International Agricultural Research (CGIAR) and receive funding from over 50 different donors.

CGIAR is a global agricultural research partnership for a food-secure future. Its science is

carried out by 15 research centres that are members of the CGIAR Consortium in collaboration

with hundreds of partner organizations.


  • Match of Utilities and outsources services suppliers’ invoices by the set date of every month.

Checking documentation for completeness, accuracy, approvals as per policy, matching and

input of supplier invoices. Liaises with procurement and Treasury accountant to process

suppliers’ letters of credit (LCs) or Bank guarantees applications;

  • Reconcile Utilities and outsources services’ ledger balances to suppliers statements at the

time of payment;

  • Allocate services suppliers’ accounts for prompt payments generation. Generate supplier

payments and process payment requests by the set dates;

  • Process ALL VAT exemption applications immediately after payments generation of

payments. Update VAT tracking schedule and VAT reconciliation. Dispatch approved

exemptions to suppliers immediately upon receipt from Ministry of Foreign Affairs (MFA).

Ensure timely response to supplies’ queries on VAT;

  • Apply for Annual VAT blanket exemptions of the following year by November of the current

year for the approved suppliers. Ensure timely update of approved supplies’ register.

  • Analyzing outstanding supplier commitments. Print withheld invoices report for review by

the Payables Supervisor;

  • Manage ALL vendors list in the system;
  • Manage W/tax account: Ensure the account is reconciled every month. Initiate W/tax


  • Maintain & ensure timely reconciliation of ALL Service accruals’ accounts on monthly basis;
  • Send payment remittances or email confirmations to the suppliers.
  • Actively participate in ERP roll-out and support cross team working before, during and

after implementation of the new ERP System


  • Bachelor’s Degree in Accounting;
  • Full accounting qualifications- CPA (K) or ACCA;
  • Minimum of two years of relevant working experience;
  • Good personal organizational skills, accuracy and attention to detail;
  • Good communication and interpersonal skills;
  • Highly effective multi-tasking skills, with ability to coordinate, prioritize and organize

workload and meet deadlines.

Terms of appointment:

This is a Nationally Recruited Staff (NRS) positions based at ILRI’s Nairobi campus and is for a

2 years’ contract period.

Job level and salary:

This position is job level 2C with a starting salary of KES116,417 per month. In addition to ILRI

currently offers Medical insurance for staff and dependents, Life insurance, Pension at 12.5%

employers contribution, Annual holiday entitlement of 30 days+ public holidays within ILRI’s

National Recruited Staff Scheme.

How to apply:

Applicants should send a cover letter and CV explaining their interest in the position, what they

can bring to the job and the names and addresses (including telephone and email) of three

referees who are knowledgeable about the candidate’s professional qualifications and work

experience to the Human Resources Director through our recruitment portal: before 16 June 2014. The position title and reference

number REF: ACP/FIN/06/14 should be clearly marked on the subject line of the online

To find out more about ILRI, visit our websites at

To find out more about working at ILRI visit our website at

ILRI is an equal opportunity employer

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