Grants Coordinator at International Rescue Committee (IRC)

On Tuesday, June 23rd, 2015
Sector: Grants  
Location: Kenya 
Employee Type: Regular 
Employee Category: Full Time 
Job Purpose / Objective: The Grants Coordinator (GC) is responsible for overseeing the management of all grants for the country program. 
This includes, timely grant reporting that clearly compares the stated goals and objectives of the grant with the achievements and expenditures to date, lessons learned, and a revised planning of activities for the next reporting period, generating grant proposals and budgets in the appropriate donor format and based upon the IRC country’s operating budgets. 
This position will be ensuring grant compliance with donor contracts, guidelines and requirements, including project delivery, procurement and project realignments. 
Timely communication about to program staff about implementation of planned activities and appropriate expenditure of funds. The GC supervises the Grants Manger. 
The position works with the supervision and guidance of the Deputy Director, Programs.

Key Responsibilities

Proposal Development

  • Coordinate proposal and budget development process for concept notes and proposals.
  • Submit proposals and budgets for review at HQ ensuring that the grant applications are prepared according to the required format and submitted to donors where applicable.
  • Liaise regularly with the IRC Kenya field offices, and program sector leads in the Nairobi office to coordinate the annual program planning
  • Develop budgets for new program activities in coordination with the sector coordinators and Finance Controller; and monitor grant expenditures to ensure compliance with IRC and donor requirements.
  • Liaise with senior staff to ensure that Kenya operations are properly supported as part of an integrated country program.
Grant Compliance
  • Provide guidance and interpretation of donor rules and regulations.
  • Monitor and facilitate compliance of programs with donor and the IRC commitments and requirements, including program progress and adherence to objectives, sub mission of timely modification and extension requests, procurement regulations & requests for derogations, etc.
Finance and Grant Management
  • Ensure program compliance with internal control procedures; in coordination with the Operations and Programs team, hold grant opening and grant closure meetings on time for all grants and hold budget holders accountable for deviations from the grant contracts.
  • Monitor all grant budget versus actual on a monthly basis to ensure compliance with donor requirements; review budget realignment and manage grant cost-extension requests
Communication and Reporting
  • Liaise with donors regarding grants and grant management. Where applicable, meet with representatives of funding agency to work out final details of proposals and budgets
  • Maintain excellent relationships internally within IRC and with all IRC’s partners, such as WFP, ECHO, UNHCR, CDC, UNICEF, UNDP and local authorities.
  • Oversee development and maintenance of headquarters and field reporting systems and processes related to grants management
  • Maintains master files on grants on hard copy and in the share drive. Monitor paperwork connected with grant-funded programs
  • Conduct monitoring visits to field locations and provide capacity building and training for field staff on reporting and donor compliance issues as necessary.
  • Oversee all internal, external and sub-grantee reporting with programs and finance, ensuring high-quality, well-written and timely reports meeting donor and IRC requirements
Human Resources
  • Supervise the Grants Manger and manage their performance as per IRC guidelines and in line with the agreed job descriptions
  • Provide technical back stopping for field based grants officers
  • Support the program department in other recruitments if requested
  • Orient relevant staff of all departments to donor requirements and work closely with all IRC departments and field units to comply with donor requirements
  • Undertake other tasks as requested by the Deputy Director of Programs, the immediate supervisor.
Key Result Areas: Contribute to efficient grants management including proposal development, reporting and grants monitoring roles and ensure that opportunities that IRC Kenya goes for aligns with country strategic plan and the fundraising strategy currently in place.

Required Qualifications:

  • Masters from a recognized university or equivalent in experience with excellent written and spoken English.
  • 5 years of INGO field experience in a similar position: grant management, proposal development (program narratives and budgets) and donor reporting
  • Knowledge of UN (UNHCR/ UNDP/ UNICEF), US (USAID/OFDA,PRM,CDC), EU (ECHO, Europe Aid) and UK (DFID) donor regulations, procedures and requirements.
Required Experience & Competencies:
  • Proven ability to develop winning proposals to public and private-sector donors
  • Excellent report writing skills is a must
  • Excellent organizational skills, ability to determine priorities and attention to detail a must
  • Ability to work in a multicultural context as a flexible and respectful team player
  • Willingness to travel to the field as and when needed
  • Ability to work with tight deadlines for proposal development/ information needs
  • Strong communication, people management and analytical skills
  • High-level of knowledge and practice with Word, Excel, Outlook, etc. required
  • Good understanding of project design, planning and implementation andin use of log frame or developing projects
Kenyan nationals are encouraged to apply.
International allowances are not available for this position. 
Salary and employee benefits are compliant to the Kenyan NGO Sector.

How to Apply

CLICK HERE to apply online

IRC leading the way from harm to home.

IRC is an Equal Opportunity Employer.

IRC considers all applicants on the basis of merit without regard to race, sex, color, national origin, religion, sexual orientation, age, marital status, veteran status or disability.
Disclaimer: Please take note that International Rescue
Committee (IRC) does not ask for any fees in connection with its
recruitment processes. 
In the event that you receive anyrequest  for payment of any sort, please get in touch with us on Tel: +(254-020) 2727730, Email: [email protected] or report to the nearest
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