Procurement Advisor at Médecins Sans Frontières (MSF)

On Thursday, March 24th, 2016
Médecins Sans Frontières (MSF) is looking for: Procurement Advisor – Nairobi

General Context: Médecins Sans Frontières is an international independent medical-humanitarian organization, which offers assistance to populations in distress, to victims of natural or man-made disasters and to victims of armed conflict, without discrimination and irrespective of race, religion, creed or political affiliation.

The MSF movement is built around five operational directorates supported by 24 sections and offices worldwide. MSF OCBA is one of those directorates. 

The operations are implemented by field teams and the mission coordination teams; together with the organizational units based in Barcelona, Athens and decentralised in Nairobi, Dakar and Amman. 
The field operations are guided and supported by 4 Operational Cells, the Emergency Unit and other departments supporting operations.

General Objective and Job Environment: Reporting to the Head of the East Africa Unit (EAU) and functionally to the Head of the Supply Unit, s/he will contribute to identify and develop East & Central Africa regional[1] supply opportunities in close collaboration with the Displacement Unit (DU), the cells and Kenya Supply Unit (KSU)

S/he will have an operational role providing support to the mission by been ready to be deployed to implement actions responding to specific supply needs (market assessment, launching of emergencies, reception of big cargos, coaching of new staff…)

Main Responsibilities and Tasks

Operational field support

  • Undertake regular field visits and provide off-site technical support to the supply responsible in the missions in effective implementation of purchase plans, storage and distribution for logistics-related items.
  • Is available to boost the supply capacity in the field when needed (emergency support, coaching of new staff…)
  • Participate in the annual planning to provide advice on supply and anticipate future needs, to ensure a proper supply plan for logistics-related products.
  • Maintain partnership and collaborative relations with regional NGOs and MSF sections in supply activities, including distribution and storage capacities.
Supplier management

Nairobi Unit

  • Lead the relation with KSU been the link between KSU and the missions, cells and DU.
  • Identify opportunities to increase the use of KSU resources
  • Monitor and evaluate supplier performance with KSU, based on KPIs and follow-up of improvement initiatives
  • Seek for supply opportunities to increase the effectiveness in the use of the potential of the region
  • Ensure supply good practices at the Nairobi Unit
  • Implement MSF OCBA standard supply procedures at the Nairobi Unit
Supply support Displacement Unit
  • Support the DU in suppliers’ identification and negotiation.
  • Ensure that new products define by DU and technical referents at regional level are available for all the missions
3. Logistic Purchase Project (Log SIP) implementation
  • Implement specific improvement actions from Log SIP in East & Central Africa missions
  • Identify new improvement areas and support the Log SIP project leader in the definition of new actions
  • Gather field data to better design Log SIP actions
  • Assess logistics items in support to Central and East Africa missions, including market assessment and storage and distribution plans.
  • Deliver scenario planning analysis in order to make an optimum decision for purchase, storage and distribution of logistics-related items in anticipation of East and Central Africa mission’s needs.
  • Review assessment data with mission’s teams and provide guidance and input on the supply aspects.
Selection Criteria

Education and experience

  • Strong Procurement background including suppliers negotiation, with at least 3 years’ experience
  • In-depth knowledge of Excel, Word and Powerpoint
  • Field experience with MSF or other NGO is an asset
  • Fluent written and spoken English and French. Arabic and Spanish are an asset
  • Commitment to MSF’s Principles
  • Cross-cultural Awareness and Flexibility
  • Analytical Thinking
  • Results and Quality Orientation
  • Service Orientation
  • Planning and Organising
  • Initiative and Innovation
  • Capacity to Negotiate
  • Teamwork and Cooperation
  • Based in Nairobi MSF office with frequent visits to the filed (40 % of his/her working time) and occasional visits to Barcelona HQ
  • Minimum commitment with the position of 3 years
  • Full time work.
  • Annual gross salary: 3,110,839 KES secondary benefits based on MSF OCBA Reward Policy.
  • Starting date: 1st May
How to Apply:

To apply, all applicants should please send their CV and cover motivation letter under the reference “**Procurement Advisor**” to [email protected]

Please submit your CV and cover letter in ONE file and name the file with your LAST NAME

Closing date: 8th April 2016

Replies will only be sent to short-listed candidates.

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