Receptionist / Administrative Intern (Somalia Program) at International Rescue Committee (IRC)

On Monday, July 3rd, 2017

Sector:Administrative Support

Location: Kenya

Employee Type:Intern

Employee Category: Full Time

Description

SCOPE OF WORK: The Receptionist / Administrative – Intern provides the first positive image of IRC Somalia Program office due to her/his patience, ability to listen and assist visitors.

She/he acts as the central point of Office checks record and dispatch all messages.

SPECIFIC RESPONSIBILITIES

  • Receive & schedule all visitors to the office, respond to their requirements and maintain a record.
  • Maintain and operate efficient communication through a telephone switchboard.
  • Maintain cleanness of the office reception area at all times.
  • Receive and distribute mail to appropriate staff, stamping invoices and logging in details.
  • Assist in booking air tickets and accommodation for the teams and other travel itinerary as per instructions from Supervisor.
  • Make taxi bookings for all staff upon request,
  • Sort taxi vouchers and advice on any errors before submission to supply chain for payment,
  • Raise administrative purchase requests and submit to supply chain in a timely manner,
  • Coordinate reservations for the Board Room, and keep a schedule of the same on the share drive.
  • Secure bookings of external meeting facilities as/and when required.
  • Monitor and track utilities for staff houses, guest house and office and prepare payments in a timely manner.
  • Maintain office security by following the laid down procedures for visitors.
  • Ensure all security features in the office are working and notify supply chain of any failures.

Persons Specification

  • Clear diction
  • Excellent communication and interpersonal skills
  • Smart appearance
  • Good people skills
  • Good organisational skills
  • Initiative and thinks on their feet
  • Ability to work in a multi-disciplinary and multi-cultural environment

REQUIRED QUALIFICATIONS

  • Certificate in office Management and Administration/Secretarial Course.
  • Willingness to learn, adapt to team working environment.
  • Computer literacy- word, excel, internet.
  • Excellent spoken and written English skill

International Allowance are not available for this position

IRC leading the way from harm to home.

How to Apply

CLICK HERE to apply online

IRC is an Equal Opportunity Employer. IRC considers all applicants on the basis of merit without regard to race, sex, color, national origin, religion, sexual orientation, age, marital status, veteran status, disability or any other characteristic protected by applicable law.

If you need assistance in the application or hiring process to accommodate a disability, you may request an accommodation at any time. Please contact Talent Acquisitions at [email protected] As required by law, the IRC will provide reasonable accommodations to qualified applicants and employees with a known disability.

Posted in Internship, NGO
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