Project Manager, Project Accountant, Project Assistants and Baseline Survey Consultant Jobs – GROOTS Kenya
Background:
GROOTS Kenya has applied for financial assistance from the Government of Japan (Japanese Social Development Fund) through the World Bank.
The proposed funds will be channelled towards accelerating rural women’s access to agricultural markets and trade. Envisioned activities will target rural women in two vulnerable areas of Kenya, namely Molo & Kitui Districts.
The project will focus on dairy & horticulture agricultural production in Molo & indigenous poultry & horticulture agricultural production in Kitui.
The proposed Project is intended to contribute to the advancement of gender equality and women’s sustainable economic empowerment in Kenya.
This focus is supportive of the goals of the Government of Kenya (GoK) which promotes women’s economic empowerment as specified in the Vision 2030, and the commitments made in the New Constitution (2010).GROOTS Kenya is therefore seeking the services of qualified candidates for this project as follows:
1. Project Manager
Job purpose and scope:
The individual will manage this exciting and innovative activity under the guidance of the GROOTS National Coordinator
Key Responsibilities
- Oversee the day to day implementation of this project including all aspects of planning, monitoring and reporting.
- Develop and facilitate the implementation of the operational plan and all related activities aimed at achieving the intended goal of this project.
- Develop and promote partnerships and networking with relevant stakeholders including, but not limited to relevant government institutions, civil society, training & research organisations and the private sector.
- Make regular and extensive field visits to all project areas to plan, implement, supervise, monitor project activities and ensure delivery and reporting of results.
- Ensure adherence to donor and institutional guidelines in respect to performance and timely reporting.
- Inform and advice the GROOTS Kenya National Coordinator on all the progress and required shifts in any aspect of the project on a timely basis.
- Coordinate with finance, procurement, and human resource in relation to this project.
Selection Criteria
Candidates should have the following qualifications and experience:
- Minimum University degree in a discipline that has relevance to the following disciplines; community development, gender and development, agriculture production including agribusiness and trade.
- Over 5 years’ solid experience in a senior management position within a development organisation.
- Demonstrated management and leadership skills which are supported with references.
- Basic financial management skills.
- Experience in administration, coordination and personnel supervision.
- Interest and experience working with grassroots communities
- Passionate about and demonstrated experience in pursuit for gender equality
- Ability to work effectively in a fast-paced environment without detailed daily supervision and as a member of a team
- Ability to communicate clearly and effectively both in writing and verbally with a diverse array of people
- Excellent knowledge and proficiency in Microsoft office suite.
- Fluent in spoken English & Kiswahili
- Post graduate education in related field to project planning, management, and M&E is an added advantage
2. Project Accountant
Job purpose and scope:
The individual shall be responsible for grant administration and related accounting duties. He or she will work under the supervision of GROOTS Kenya Finance and Administration Manager.
Key Responsibilities
- Ensure accurate and timely entries of all financial transaction into the accounting system.
- Prepare and monitor projects disbursements & ensure that all costs incurred are eligible.
- Prepare contract year-end closing entries to facilitate project audits
- Prepare, Monitor and interprets grant budget & expenditure reports in compliance with the granting agencies & submit the report to the Finance Manager on a quarterly basis
- Perform grant-related functions, including budget and expense analysis, monthly bank reconciliation and resolve discrepancies.
- Adhere to all guidelines stipulated by recipient organizations, the intermediary and the grantor.
- Analyze and maintain all purchase orders to ensure that purchases are accurately encumbered and/or released during the grant period.
- Facilitate project financial audits.
Selection Criteria
Candidates should have the following qualifications and experience:
- Bachelors’ degree preferably with a major in Finance, Accounting or Business Administration.
- ACCA, or CPA graduate
- Over 2 years experience in grant management preferably for World Bank, USAID, European Union , DFID or other International Development Agency
- Proven track record of success and accomplishment in previous position(s).
- Knowledge of IFRS procedures and policies strongly preferred.
- Knowledge of internal controls and procedures
- Ability to contribute to team performance with strong interpersonal and communications skills with attention to details.
- Ability to work under strict deadline and deliver quality results with limited supervision.
- Ability to deal with rapidly shifting priorities and work demands, and willingness to learn new skills and seek help from others
- Excellent problem solving and analytical skills.
- Strong track record on integrity and business conduct standards
- Fluency in written and spoken English required.
3. Project Assistants (2 position,1 in Molo district & 1 in Kitui district)
The assistants will work closely with the project manager & the grassroot communities to implement this exciting and innovative activity under the guidance of GROOTS Kenya National Coordinator.
Key Responsibilities
- Carry out the day to day implementation of this project in partnership with the community including preparation of project work plans and budgets
- Ensure there is proper mobilization and organizing for community participation in all related project activities
- Conduct monitoring and evaluation of project activities and processes in order to achieve desired project outputs and results within the allotted timeframe.
- Assist in developing project implementation tools and training materials
- Participate in the development of new concepts and proposals
- Promote partnerships and networking with relevant and/or local stakeholders including and not limited to relevant government institutions, civil society, training & research organizations and the private sector
- Facilitate & supervise surveys & documentation of work in the field
- Inform and advice the project manager on all the progress and required shifts in any aspect of the project on a timely basis
- Prepare & submit progress reports to GROOTS Kenya within the allotted time frame
- Coordinate with finance, procurement and human resource in relation to this project
Selection Criteria
Candidates should have the following qualifications and experience:
- University degree in a discipline that has relevance to the following disciplines; community development, gender and development, agriculture production including agribusiness and trade.
- Over 2 year’s solid experience in the field working with grassroots communities.
- Demonstrated mobilizing and organizing skills
- Basic financial management skills.
- Interest and experience working with grassroots communities
- Passionate about and demonstrated experience in pursuit for gender equality
- Ability to work effectively in a fast-paced environment without detailed daily supervision and as a member of a team
- Ability to communicate clearly and effectively both in writing and verbally with a diverse array of people
- Excellent knowledge and proficiency in Microsoft office suite.
- Fluent in spoken English & Kiswahili
Baseline Survey Consultant
Consultancy Tasks
- Develop a comprehensive framework for implementing the survey, including the development of relevant data collection tools and methodologies (which give special emphasis to the participation of target beneficiaries and build on experience gained from best practice nationally and internationally)
- Carry out a comprehensive participatory baseline survey in target areas, using methods and tools developed and agreed upon.
- Consolidate, analyze and validate the data gathered.
- Produce a comprehensive report.
- Develop an interactive presentation of the survey results and recommendations for feed backing to the community and various stakeholders
- Support the development of an M&E framework for the proposed project
Deliverables
- A framework /baseline implementation plan submitted and agreed upon
- Survey tools and other relevant data collection tools reviewed and agreed upon with GROOTS Kenya
- Baseline survey report
- Monitor and Evaluation Guideline for the Project
Selection Criteria
Applicants should have the following qualifications and experience:
- Minimum relevant post graduate (Masters) education for lead consultant/s
- Demonstrated experience in conducting baseline surveys for large project funded by bilateral or multilateral institutions.
- Have knowledge in the agricultural sector including markets and trade.
- Professional understanding of the two mentioned regions will be an added advantage.
Interested applicants should submit an expression of interest, CVs for proposed team to do the work and letters of reference from at least three referees for whom they have done similar work in English by Friday, June 8, 2012.
Interested applicants should forward their CV, testimonials and
motivational letter in English, including their qualifications and
relevant experience to perform the job by 8th June 2012 to
admin@grootskenya.org
Only short-listed candidates will be contacted for interviews.
motivational letter in English, including their qualifications and
relevant experience to perform the job by 8th June 2012 to
admin@grootskenya.org
Only short-listed candidates will be contacted for interviews.
